1. Introduction

Question 1

Def Portfolio

Answer 1

Collection of current and future Projects, Programs, subsidiary Portfolios and operations managed as a Group to achieve strategic objectives. Portfolios have a greater longelivity and management attention than programs (limited duration)

Question 2

Def Program

Answer 2

Group within a Portfolio, include related projects, subsidiary programs … managed in a coordinated manner to obtain benefits not available from managing them individually.

Question 3

Features of Portfolio Components (5)

Answer 3

• Link to strategic goals
• investment priorities
• management and governance to allocate and share ressources (human, financial, …)
• quantifiable (evaluated, measured, ranked, prioritzed)
• ability to be directed or controlled to accomplish value

Question 4

Def Portfolio Management

Answer 4

centralized management of one or more portfolios to achieve strategic objectives by application of portfolio management principles

Question 5

Focus of portfolio management

Answer 5

balancing of conflicting demands among portfolio components, allocating ressources and integrating management principles to deliver business value alligned with the strategic objectives

Question 6

Focus of program management

Answer 6

achieving the intended benefits and business outcomes for the program within cost and scedule

Question 7

Principles of portfolio management (8)

Answer 7

• achieve excellence in strategic execution
• enhance transparency, responsibility, accountability, sustainability and fairness
• Balance portfolio value vs. overall risk
• ensure that investments in portfolio components are alligned with the organisation´s strategy
• obtain & maintain the engagement of senior management & key stakeholders
• exercise leadership for the optimisation of resource utilisation
• foster change & risk culture
• navigate compexity to enable successful outcomes

Question 8

Def organisational strategy

Answer 8

goals & policies that provide the overall direction and focus of the organisation and plans & actions to achieve those goals

Question 9

Def organizational project management (OPO)

Answer 9

framework in which portfolio, program and project management are integrated with organizational enablers in order to achieve strategic objectives

Question 10

portfolio management performance domains (6)

Answer 10

• Portfolio Governance
• Portfolio Capacity and Capability Management
• Portfolio Stakeholder Engagement
• Portfolio Value Management
• Portfolio Risk Management
• Portfolio Strategic Management

Question 11

Portfolio Life Cycle (4)

Answer 11

• Initiation
• Planning
• Execution
• Optimization

Question 12

Program Management Performance Domains (5)

Answer 12

• Program Strategy Alignment
• Program Benefits Management
• Program Stakeholder Engagement
• Program Governance
• Program Life Cycle Management

Question 13

Def Project Management

Answer 13

application of knowledge, skills, tools and techniques to project activities to meet project requirements by providing the project deliverables

Question 14

general/ abstract Roles of Portfolio Managers (4)

Answer 14

• Architect
• enabler
• faciliator of portfoliomanagement principles, processes and practises
• portfolio analyst

Question 15

needed areas of expertise for portfolio managers (7)

Answer 15

• Portfolio strategic management & alignment (financial & nonfinancial & business analysis)
• portfolio management methods & techniques
• stakeholder engagement (communication to and between stakeholders)
• leadership & management skill (eg mentoring, coaching, motivating, training)
• risk management (internal & external)
• organisational change management (change readiness)
• system thinking (top down & bottom up)

Question 16

concrete roles of portfolio managers (9)

Answer 16

• Sponsors
• Portfolio governance body
• PMO: portfolio, program & project management office
• portfolio analyst
• program manager
• project manager
• change control board
• program and project team members
• subject matter expert, business analyst, functional managers

Question 17

Def sponsor

Answer 17

a person or group who provides ressources and support for the portfolio. sponsors champion the approval of portfolio (components) and are accountable for the ultimate success of the portfolio

Question 18

Def Portfolio governance

Answer 18

the framework, functions and processes … to guide portfoliomanagement activities and make decisions about investment and priorities… to sustain the organisation

Question 19

Def PMO

Answer 19

portfolio, program, and/or project management office. The PMO supports PPP functions

Question 20

what does a enterprise PMO (EPMO) do? (8)

Answer 20

• identifying, analyzing, coordinating, negotiating, monitoring and controlling of portfolio Components
• developing and maintaining PPP frameworks and methodologies
• managing project management know how incl. good practises and lessons learned
• providing program and project progress- information eg with KPIs
• managing including monitoring and controlling across the entire portfolio
• assist with risk strategy developement & risk identification
• coordinating communication across portfolio components
• developing and conducting training and mentoring in portfoliomanagement skills, tools & techniques

Question 21

Content of the PMI Talent Triangle (3)

Answer 21

• technical project management skills
• leadership capabilities
• strategic and business management expertise