6 - JOB DESCRIPTION

Question 1

• Also known as position description
• A written statement describing job content, environment, and conditions of employment
• Established the authority for the worker to do the job and sets the boundaries and limitations of responsibilities

Answer 1

Job Description

Question 2

• Statement of the minimum qualifications that a person must possess to successfully perform a given
• Identifies the knowledge, skills, and attitudes needed to do the job effectively
• Both the job description and job specification are important documents used by managers during the recruitment and selection process

Answer 2

Job Specifications

Question 3

• Assures that the employee, supervisor and organization, understand the duties of the position
• Elucidates the needs and expectations of the management with the worker
• Clarifies misunderstandings

Answer 3

Objectives

Question 4

1. Identifies the duties, tasks, and responsibilities of the job
2. Provides guidelines and direction to the performance expectations of the organization
3. Sets the limits and boundaries of their responsibility

Answer 4

Objectives For the Employee

Question 5

1. Helps the management to recruit and select qualified personnel
2. Determines performance standards and appraisal criteria and systems
3. Establish right point to intervene with corrective action when performance falls below job requirements

Answer 5

Objectives For the Organization

Question 6

Qualities of a Job Description

Answer 6

1. Criteria and competency based
2. Both inclusive and exclusive
3. Concise

Question 7

Qualities of a Job Description

Should contain only duties and tasks that the worker is responsible for and has the power to control; should “describe this job, not someone else’s.”

Answer 7

Both inclusive and exclusive

Question 8

Qualities of a Job Description

Additional information may be discussed during the orientation or through the procedure manuals

Answer 8

Concise

Question 9

• Refers to the level of authority and degree of autonomy the person has in carrying out the duty
• Identifies or delimits how much authority one has during decision-making
• Minimized conflict because of overlapping of decisions especially by managers

Answer 9

Authority Scale

Question 10

Authority Level (AL) key scale

Answer 10

1 – no prior checking or special notification required
2 – notify supervisor ASAP during normal working schedule
3 – must attempt to consult supervisor before acting
4 – not authorized to act

Question 11

Most of the items contained in the job description, along with the format order are specific to the organization

Answer 11

Writing a Job Description

Question 12

basic information that should be included in the job description:

Answer 12

1. Identification and headings
2. Job title
3. Immediate supervisor
4. Job summary
5. Job duties
6. Job specifications
7. Date of latest revision, preparer, approval signatures

Question 13

The heading should include the following:
* Name of the facility
* Location (department, section) at which the work is performed

Answer 13

Identification and Headings

Question 14

• Clarifies the position of the employee
• Helps indicate the duties and skill level of the job
• Ex: Junior Medical Technologist, Chief Medical Technologist

Answer 14

Job Title

Question 15

• Serves as reflection of the organization chart
• May include information about succession plan responsibility

Answer 15

Immediate Supervisor

Question 16

• States the major activities of the job
• Indicated the purpose and scope of the job in specific terms
• Differentiates the duties that are performed from those of other jobs
• Ex: This is a position in a DOH-accredited secondary laboratory. This full-time position is under the direct supervision of the chief medical technologist. The work is performed with relative independence and any exceptions to policy should be referred to the unit supervisor

Answer 16

Job Summary

Question 17

• Considered as major part of the description
• States what the employee does and how the duties are accomplished
• May also indicate the degree of supervision received or given
• Summarizes and outlines the parameters of the position NOT attempt to itemize and fully describe every detail

Answer 17

Job Duties

Question 18

The job description is also used as a basis for the performance appraisal system of the employees. Thus, responsibilities must be written in a clear manner that provides an understanding of the person’s duties

Answer 18

Duties

Question 19

• Includes the minimum hiring requirements for a particular job
• Derived from the job analysis procedure

Answer 19

Job Specifications

Question 20

2 groups of job specifications

Answer 20

• Skills/educational requirements
• Physical demands of the job

Question 21

• Possible signatories:
  1. Supervisor
  2. Laboratory Manager
  3. Medical Director
  4. Administrator
  5. Personnel Manager (HR)

Answer 21

Date of Latest Revision, Preparer, Approval Signatures