6 - JOB DESCRIPTION Flashcards
- Also known as position description
- A written statement describing job content, environment, and conditions of employment
- Established the authority for the worker to do the job and sets the boundaries and limitations of responsibilities
Job Description
- Statement of the minimum qualifications that a person must possess to successfully perform a given
- Identifies the knowledge, skills, and attitudes needed to do the job effectively
- Both the job description and job specification are important documents used by managers during the recruitment and selection process
Job Specifications
- Assures that the employee, supervisor and organization, understand the duties of the position
- Elucidates the needs and expectations of the management with the worker
- Clarifies misunderstandings
Objectives
- Identifies the duties, tasks, and responsibilities of the job
- Provides guidelines and direction to the performance expectations of the organization
- Sets the limits and boundaries of their responsibility
Objectives For the Employee
- Helps the management to recruit and select qualified personnel
- Determines performance standards and appraisal criteria and systems
- Establish right point to intervene with corrective action when performance falls below job requirements
Objectives For the Organization
Qualities of a Job Description
- Criteria and competency based
- Both inclusive and exclusive
- Concise
Qualities of a Job Description
Should contain only duties and tasks that the worker is responsible for and has the power to control; should “describe this job, not someone else’s.”
Both inclusive and exclusive
Qualities of a Job Description
Additional information may be discussed during the orientation or through the procedure manuals
Concise
- Refers to the level of authority and degree of autonomy the person has in carrying out the duty
- Identifies or delimits how much authority one has during decision-making
- Minimized conflict because of overlapping of decisions especially by managers
Authority Scale
Authority Level (AL) key scale
1 – no prior checking or special notification required
2 – notify supervisor ASAP during normal working schedule
3 – must attempt to consult supervisor before acting
4 – not authorized to act
Most of the items contained in the job description, along with the format order are specific to the organization
Writing a Job Description
basic information that should be included in the job description:
- Identification and headings
- Job title
- Immediate supervisor
- Job summary
- Job duties
- Job specifications
- Date of latest revision, preparer, approval signatures
The heading should include the following:
* Name of the facility
* Location (department, section) at which the work is performed
Identification and Headings
- Clarifies the position of the employee
- Helps indicate the duties and skill level of the job
- Ex: Junior Medical Technologist, Chief Medical Technologist
Job Title
- Serves as reflection of the organization chart
- May include information about succession plan responsibility
Immediate Supervisor
- States the major activities of the job
- Indicated the purpose and scope of the job in specific terms
- Differentiates the duties that are performed from those of other jobs
- Ex: This is a position in a DOH-accredited secondary laboratory. This full-time position is under the direct supervision of the chief medical technologist. The work is performed with relative independence and any exceptions to policy should be referred to the unit supervisor
Job Summary
- Considered as major part of the description
- States what the employee does and how the duties are accomplished
- May also indicate the degree of supervision received or given
- Summarizes and outlines the parameters of the position NOT attempt to itemize and fully describe every detail
Job Duties
The job description is also used as a basis for the performance appraisal system of the employees. Thus, responsibilities must be written in a clear manner that provides an understanding of the person’s duties
Duties
- Includes the minimum hiring requirements for a particular job
- Derived from the job analysis procedure
Job Specifications
2 groups of job specifications
- Skills/educational requirements
- Physical demands of the job
- Possible signatories:
1. Supervisor
2. Laboratory Manager
3. Medical Director
4. Administrator
5. Personnel Manager (HR)
Date of Latest Revision, Preparer, Approval Signatures
