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Business Process Management 4 > 5S the Foundation of Visual Management > Flashcards

5S the Foundation of Visual Management Flashcards

1
Q

What is 5S?

A

A methodology that results in a workplace that is clean, uncluttered, safe, and well-organized to help reduce waste and optimize productivity.

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2
Q

What are the 5Ss?

A
  1. Sort
  2. Set
  3. Shine
  4. Standardise
  5. Sustain
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3
Q

What does 5S do?

A
  • Removes waste
  • Improves workplace safety
  • Improves quality because abnormalities are immediately identified
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4
Q

What is 5S associated with?

A

It is associated with an organized and lean-orientated mindset.

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5
Q

What is step 1 - sort?

A
  • Distinguish between what is, and is not needed:
  • Remove all items that are not required or obsolete
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6
Q

Audit an area via 5W & 1H

A
  1. Why is this quantity required?
  2. Where is this item used?
  3. When is this item used (frequency of use)?
  4. What is the purpose of this item?
  5. Why is this stored here?
  6. (1.) How is this controlled?
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7
Q

What is the benefit of the sort step?

A

Reduce waste

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8
Q

When do you not red tag an item?

A

If an item has a defined purpose and is used regularly

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9
Q

When do you red tag an item?

A

If an item has no definite purpose or is not needed

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10
Q

How do you tag an item that is unsafe but needed?

A

Red tag to be repaired or replaced

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11
Q

How do you tag an item that is unsafe and not needed?

A

Red tag for disposal

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12
Q

What do you red tag for discussion?

A

If you are unsure about the item’s purpose

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13
Q

What is step 2 - set?

A
  • A place for everything and everything is in its place
  • Set & document the visual standard
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14
Q

What do you do in step 2 - set?

A
  • Arrange all items where they are needed
  • Place items according to frequency of use
  • Identify min/max levels
  • Identify the ‘home’ for all items
  • Classify, label & make easily visible, what should & should not be there
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15
Q

What is the benefit of the set step?

A
  • Clear visual standards and abnormalities become clear
  • Workplace optimized to eliminate time searching for items
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16
Q

How do you determine set locations?

A
  • Determine them based on frequency of use
  • Ensure every needed item has a ‘home’ position
17
Q

Where do you place an item used every minute?

A

In arms reach

18
Q

Where do you place an item used every hour?

A

On work surface /desk

19
Q

Where do you place an item used every day?

A

At end of the work surface/desk

20
Q

Where do you place an item used every week?

A

Nearby storage area/cabinet

21
Q

Where do you place an item used every month?

A

Storage area/storage cupboard

22
Q

What is step 3 - shine?

A

The area is now at an acceptable standard & it needs to be kept that way.

23
Q

What do you do in step 3 - shine?

A
  • Routine cleaning
  • Total Productive Maintenance (TPM)
  • Focus on area safety & quality
  • Define the frequency & method to ensure the standard is maintained
  • End of shift check
24
Q

What is the benefit of the shine step?

A

A safe working environment that is maintained to a standard

25
Q

What is step 4 - standardize?

A
  • Adherence to the known standard
  • Ongoing conformance
  • Use visual controls to make deviations from the standard obvious
  • Develop counter-measures to prevent going backward
  • Continually review to enhance the standard!
26
Q

Why is the standardize step important?

A

Standards are the starting point for improvement

27
Q

What are the benefits of standardize?

A

Ongoing consistency within the workplace area (against the standard).

28
Q

What is step 5 - sustain?

A

Maintain the standard through the organization culture

29
Q

What do you do in step 5 - sustain?

A
  • Conduct regular 5S audits to sustain ongoing performance
  • Use radar charts to monitor results and identify areas for improvement
  • Continually challenge standards to improve
  • Conduct ‘Waste Walks’ at all levels in the organization
  • Managers must lead by example
  • Teams take responsibility for their area
  • Recognize success
30
Q

5S Implementation Guidelines

A
  1. Identify a project area
  2. Train your people
  3. Take photos of the project area
  4. Identify the teams
  5. Make time available
  6. Be prepared to maintain the standard!
31
Q

What is visual management?

A

A system to recognise deviations from the standard

32
Q

What are visual displays?

A

Communicate important information, but do not control the process

33
Q

What are visual controls?

A

Build visual control into the process to ensure that activities are performed according to standard

Business Process Management 4 (6 decks)

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