4 Planning Flashcards
What needs to be done in the phase of the project definition/start?
- feasibility and economic feasibility studies
- analysis of the environment
- goal planning
Why should you make a project selection?
- Scarce resources
- Money, personnel, material and equipment must be used in a meaningful way
- Selection of projects that promise the highest achievement of corporate goals
What are feasibility studies used for?
check whether a project is feasible from a... • technical, • economic, • legal, • ecological • and social ...point of view
What areas are covered in a feasibility study?
- market specific aspects
- technological aspects
- organizational aspects
- environmental aspects
- regulations
- affordability / financial feasibility
What is part of a project environment?
- technical environment
- natural environment
- economic environment
- socio-cultural environment
- political environment
- management (parent organization)
- investor
- consortium partners
- project staff
- subcontractors (suppliers, consultants, etc.)
- client (user, operator, customer, etc.)
What is a front-load of a project?
invest early (into planning) to reduce
• implementation and testing expenditure
• maintance cost
• (if possible) time of devolopment and thus forward the time of deployment
What are the elements of the work breakdown structure?
- Structuring the project into subtasks and work packages
- Subtask: Part of the project, which in turn may be further subdivided.
- Work package: a coherent task to be performed by a unit
What are the rules for work packages?
- There must be a person/position responsible for each work package.
- The scope of a work package depends on the risk and complexity of the tasks (routine tasks are usually combined in larger work packages).
- A work package comprises a catalogue of tasks that is as closed as possible and can be delineated from other work packages.
- For each work package, it must be possible to formulate a unique specification, the fulfilment of which can also be verified.
- The planned costs for a work package must not be too small, otherwise the project-accompanying cost controlling becomes too difficult/costly itself
Name different types of work breakdown structures!
- object-oriented breakdown structure
- funtion-oriented breakdown structure
- phase-oriented breakdown structure
- mixed-oriented breakdown structure
How do you go from structural to sequence/operations planning?
set up a flowchart to identify logical dependencies
What is the objective of a Project Flow Chart?
Based on the planning of the project structure, it should be possible to gain an overview of the organizational and technical interrelationships within a project by planning the project processes.
What must be analysed to gain an overview of the oranizational and technical interrelationships within a project?
- Dependencies and interfaces between work packages
- Parallelization options for work packages
- Necessary time intervals between work packages
Tasks of resource planning
- Determining the capacity requirements of resources with regard to type, quantity, and time distribution
- Optimization of the quantity and quality of resource use
- Elimination and adaptation of under- and overloading of resources
Ressource types
- staff
- materials and supplies
- information
- financial resources
What gives you a good overview over the allocation of ressources?
Capacity Overview (e.g. number of staff over time)
Tasks of scheduling
- scheduling is at the centre of the planning process
- scheduling is an iterative process that is linked to cost and ressource planning
- variables to be specified:
- process durations
- start and end dates
- buffer times
scheduling methods
- work package list
- Gantt chart
- networked Gantt chart
- network
What is a work package list?
Representation of the individual project activities with their respective end dates in list form
What is a Gantt chart?
Presentation of the individual project activities with their respective start and end dates as well as the resulting process durations
What is a networked Gantt chart?
Presentation of the individual project activities with their respective start and end dates, durations and relationships
What is a network?
Presentation of the individual project activities as a graph with nodes and arrows representing respective start and end dates, durations, relationships, buffers and critical paths
What is cost planning for in general?
• Determination of project costs
What are sub-types of costs?
- personnel
- material
- transport
- other
- Overhead Cost ( ! Problem ! )
What are the tasks and goals of cost planning?
- Use as database for project decisions and project selection
- Determination of the project budget
- Basis for cost controlling: Ensuring economic efficiency through pre- and post-calculation
- Securing liquidity
