3.1 Work Planning Flashcards
Work plan
A document used to track and plan a projects progress throughout its development
8 things included in a work plan
Work flow
Timescales
Contingencies
Recourses
Activities
Milestones
Tasks
Phases
Task vs activity
Tasks are larger pieces of work and activities are the smaller actions that are done to complete a task
Contingency
An amount of time allocated for that “what if” something goes wrong scenario so they can find a way around the problem and fix it
Milestones
Key parts of a project used to monitor progress.
3 uses of work plans
-Manage time effectively/not waste time
-Outline tasks and activities clearly to staff
-To manage recourses so everything’s ready for production
Timescales
The length of time available to complete a project
Resources
(Hardware, software and people) needed to finish a project and complete tasks and activities
Work flow
Activities required in the order they need to be completed
Tasks
Larger pieces of work
Activities
Small actions that need to be done to complete a task
6 reasons to use a work plan
Deadlines clear to everyone involved
Clear project stages
Everyone knows their responsibilities
Back up plans are developed (contingencies)
The correct equipment etc can be booked
Roles are clear
Advantages of a work plan
-Goals and deadlines are defined
-People know when they are needed
-Progress tracked and evaluated easily
-Managers oversee projects
-resources/ budgets used accurately
