2.1 Source Selection Planning

Question 1

Source Selection Purpose

Answer 1

Maximize competition and innovation

Provide a structured fair impartial evaluations of offerors

Select best source

Question 2

Generic Source Selection process

Answer 2

1. Source Selection Planning
2. RFP to industry
3. Proposals from industry
4. Evaluations of proposals
5. Establish competitive range
6. hold discussions
7. Final proposal revisions
8. Evaluation of FPRs
9. Select source
10. contract award
11. De-briefings

Question 3

Source selection authority (SSA)

Answer 3

selects best value offeror(s)

Question 4

Source Selection Advisory Council

Answer 4

reviews SSEB findings, compares offerors, and
makes best value recommendation to SSA

required for contract value >=100M

Question 5

Source Selection Evaluation Board (SSEB)

Answer 5

evaluates offerings IAW RFP

Question 6

Source Selection Plan

Answer 6

Details all aspects of source selection process

Key elements:
Source Selection Team Composition
Acquisition Strategy
Conduct
 Criteria for Proposal Evaluation (Section M)

Prepared by Contracting Officer/IPT

Approved by SSA

Question 7

PM Roles and Responsibilities in Source Selection Process

Answer 7

• Ensure technical requirements are approved and stable
• Establish technical specifications
• Develop Statement of Work (SOW), Statement of Objectives (SOO), or Performance Work Statement (PWS)
• Allocate Resources to support SSP
• Assist in establishing SST
• Assist in development of evaluation criteria

Question 8

Types of Pre-RFP Communications with industry

Answer 8

• Market Research
• Request For Information (RFI)
• Industry Day
• Draft Request For Proposal

Question 9

Request for Proposal Requirements

Answer 9

• Statement of Objectives
• Performance Work Statement
• Statement of Work
• System Specification
• Capabilities Development Document
  (some organizations)

Question 10

Evaluation factors/subfactors

Answer 10

 Meaningful discrimination among offerors
o Cost
o Technical
o Past Performance
o Small Business
Participation
(if needed)

 Tailored to the acquisition

 Level of detail, number will vary (minimize)

Question 11

Factor Relative Importance

Answer 11

“Numerical or percentage weighting of the relative importance of evaluation factors and sub-factors shall not be used.”

Question 12

Best Value Continuum: Lowest Price/Technically Acceptable (LPTA)

Answer 12

Non-Price Factor(s): Pass/Fail Only

Price Factor: Lowest Price

No Tradeoff:
Lowest Price that is Technically Acceptable [“Pass” on all nonprice factors].

Question 13

Best Value Continuum: Value Adjusted Total Evaluated Price (VATEP)

Answer 13

Bidders receive a price evaluation credit for achieving defined, (preferably measurable) performance beyond threshold values

Tradeoff
Limited to subjective non-VATEP factors only. Must document basis for award to other than lowest evaluated price.

Question 14

Best Value Continuum: Combination Approach

Answer 14

-Some factors pass/fail
-Other factors used in tradeoff

For example–
Technical: Pass/Fail;
Tradeoff only allowed between Past Perf.
and Price

Tradeoff
Limited to NON-pass/fail factors only. Must document basis for award to other than lowest price or other than highest rated on non-price factors.

Question 15

Best Value Continuum: Subjective
Tradeoff

Answer 15

Can award to offer that is other than lowest price or other than highest rated on non-price factors. Tradeoff is among price and non-price factors.

Tradeoff
All factors in tradeoff. Must document basis for award to other than lowest price or other than highest rated on non-price factors.

Question 16

Best Value

Answer 16

The expected outcome of an acquisition that, in the Government’s
estimation, provides the greatest overall benefit in response to the requirement.