19. Output (1hr 30min)

Question 1

1. What are the module objectives? (9 items)

Answer 1

1. Describe the purpose of output types;
2. Set up various transmission media for issuing or printing output;
3. Select the dispatch times at which the output is issued;
4. Adjust the output determination to meet customer-specific requirements;
5. Explain how output types are processed in SAP;
6. Assess the degree of difficulty involved in adjusting the existing layout for output types to meet your requirements;
7. Name the steps needed for integrating customer-specific output types;
8. List the sales docs types for which PDF-based forms are available;
9. Specify which business function must be activated so that these forms can be used.

Question 2

2. What is the module content? (3 items)

Answer 2

1. Output determination;
2. Output processing (e.g. SAPscript);
3. PDF-based forms in the sales process.

Question 3

3. Explain output types in SD (4 items):

Answer 3

1. Output in SAP is for communication purposes (particularly with the customer);
2. Output determination uses the condition technique;
3. You can have outputs both at the header and item levels;
4. Header level output issues the whole doc while item output issues each individual item in the document.

Question 4

4. Explain transmission media (3 items):

Answer 4

1. The transmission medium determines how output is issued (e.g. Printer, EDI, external transmission, SAPoffice, telefax);
2. Output processing is controlled by a processing program;
3. After a layout is designed for the output, this program is assigned to each output type and transmission medium.

Question 5

5. Explain communication strategy used in the external communication transmission medium (3 items):

Answer 5

1. A communication strategy represents a sequence of communication types;
2. The required data is picked from the customer master record;
3. The strategy is defined in the additional data for the output condition record.

Question 6

6. You can determine the timing of output in the time settings of the standard program RSNAT00, which runs at regular intervals. The following times are available (4 items):

Answer 6

1. Time 1- output is selected the next time the program runs;
2. Time 2- output is selected at a time specified by the user;
3. Time 3- output is run as a batch or online;
4. Time 4- output is issued immediately when the doc is saved.

Question 7

7. Give an overview of output determination (5 items):

Answer 7

1. Output is determined (like pricing and text determination) using the condition technique;
2. The output determination procedure consists of different output types and each output type is attached with an access sequence;
3. Each access sequence has one or more access sequences for which condition records are maintained;
4. Each condition record determines the transmission medium, time and partner function;
5. The analysis function is also available to check the output determination.

Question 8

8. Explain access sequences in output determination (4 items):

Answer 8

1. Each access step contains the name of a condition table that in turn contains the key fields for the output condition records;
2. The sequence is from the specific to the general;
3. To create a new access sequence copy a similar existing access sequence and modify it in the copy;
4. User-defined access sequences should have keys starting with Y or Z.

Question 9

9. You can find the analysis function for output determination in the following path (1 item):

Answer 9

Extras > output > header (or item) > process > GoTo > determination analysis.

Question 10

10. Name a few output type examples (5 items):

Answer 10

1. BA00 - order confirmation;
2. BA01 - order confirmation (EDI);
3. RD00 - invoice;
4. LD00 - delivery note;
5. RD03 - cash sales invoice.

Question 11

11. Explain the procuring and preparing of data (2 items):

Answer 11

1. The structure and the data in the docs processed online are stored in the database;
2. The system procures the data from the database and prepares it for the required transmission medium.

Question 12

12. Explain “printing data” (3 items):

Answer 12

1. The system procures and prepares data in two separate steps when printing docs;
2. The printing controls are defined in SAPscript form, where the layout is defined;
3. The output is then transmitted to a printer or other output device.

Question 13

13. The communication structures available for printing docs are (6 items):

Answer 13

1. VBDKA- for doc header view for inquiry, quotation, order;
2. VBDPA- for doc item view for inquiry, quotation, order;
3. VBDKL- for doc header view for delivery note;
4. VBDPL- for doc item view for delivery note;
5. VBDKR- for doc header view for billing document;
6. VBDPR- for doc item view for billing document.

Question 14

14. Explain simple/pure form modifications (3 items):

Answer 14

1. The field exists in the communication structure;
2. The field is not contained in the form;
3. The field can be integrated into the form in an existing format.

Question 15

15. Explain complex form modifications (3 items):

Answer 15

1. Field was not recognized in processing program;
2. Therefore it must first be included and filled in the communication structure;
3. New fields are copied into the respective INCLUDES (i.e. structures integrated into the communication structures), such as VBDKAZ which is contained in VBDKA.

Question 16

16. Explain integration of new output types (2 items):

Answer 16

1. You can copy most of it from an existing communication structure;
2. You need an ABAP programmer for writing the processing program and someone familiar with SAPscript for the form definition.

Question 17

17. Explain PDF-based forms in the sales process (2 items):

Answer 17

1. PDF-based forms defined in the form builder can replace the SAPscript forms;
2. The following technical prerequisites must apply: SAP ERP 6.0 Enhancement Package 2; the business function SD_01 must be active (transaction SFW5).