12. Creating Billing Docs (1hr 5min)

Question 1

1. What are the module objectives? (4 items)

Answer 1

1. Explain the different options for creating billing documents;
2. Explain the significance of the billing due list for creating billing documents in collective runs;
3. Demonstrate the option of displaying invoice creation for specific dates;
4. Describe how to cancel a collective billing run.

Question 2

2. What is the module content? (1 item)

Answer 2

Options for creating billing documents.

Question 3

3. Explain billing on request (5 items):

Answer 3

1. Invoices for customers are normally created once a day;
2. It is possible to bill each month’s transactions that are relevant for billing at the end of each month, should the customer request this;
3. You can specify which transactions are to be billed by entering the document numbers manually (e.g. order or delivery);
4. If a billing document cannot be created due to a billing block for example, the system will issue an error log;
5. You can also select individual items or partial quantities of items to be billed when billing deliveries or orders by choosing the “Item Selection” function in billing.

Question 4

4. Explain billing due lists processing (2 items):

Answer 4

1. Enter the selection criteria such as: sold-to party, billing date and destination country. Based on this selection the system selects the worklist and creates billing docs when processing the billing due list;
2. You can also decide whether the billing due list should only contain documents that are order-related, delivery-related or both.

Question 5

5. Describe the different billing options (5 items):

Answer 5

1. Individual billing docs: an individual billing doc is created for each document marked in the billing due list. No combination is carried out;
2. Collective billing docs: all docs in the due list are billed and system tries to combine them as much as possible. The processing is carried out in the background and upon completion you return to the billing due list to check icons indication on whether or not a document has been billed successfully;
3. Collective billing doc / online: docs are combined as much as possible;
4. Save: system attempts to combine all selected documents. You do not however return to the billing due list and the system branches to the log display instead;
5. You can also process the billing due list in simulation mode.

Question 6

6. Explain creation of billing docs on specific dates (3 items):

Answer 6

You can process invoices periodically. To do this you must first:

1. Maintain individual billing dates in the factory calendar using special rules;
2. Enter the factory calendar in the customer master record of the payer (Billing Schedule on the billing screen);
3. When you create a document the system copies the next invoice date from the factory calendar to the appropriate doc as the billing date.

Question 7

7. Explain billing in the background (2 items):

Answer 7

You can run the background job automatically in the following ways:

1. Periodically (e.g. each Monday at 2am);
2. At a specific time (e.g. June 19 at 8am).

Question 8

8. Explain cancellation of collective billing run (5 items):

Answer 8

1. This cancels all the billing docs in a collective run;
2. The cancelled billing docs are combined under a collective processing number in collective processing type S and can be displayed by choosing Billing document / Log;
3. You can bill the preceding docs for the cancelled billing docs again;
4. Only users with authorization can cancel collective runs;
5. To cancel a collective run, choose: Log of Collective Run. Choose Documents and Reverse All.

Question 9

8. Explain general billing interface (3 items):

Answer 9

You can invoice orders and deliveries not created in the SAP system. To do this you must first:

1. Prepare the data in a sequential file of specified format;
2. Specify a minimum number of required fields to be filled from the data records (e.g. customer master, sales org, …);
3. Specify the optional fields (e.g. material master, price components, …).