16. SECNAVINST 5720.44C PAO Policy & Regs Flashcards
Who is assigned responsibility for implementation and administration of DoN PAO Policy & Regs?
CHINFO (Chief of Information)
Where would you find the DoN Public Affairs Policy & Regulations?
SECNAVINST 5720.44C
Where does the authority for public affairs activities come from?
Directly from SECDEF
What are the 5 principles of DoN Public Affairs?
1-Accountability to the public 2-Full disclosure 3-Expeditious release of info 4-Alignment 5-Professional ethics
This individual serves as a major element of maintaining public confidence in a variety of roles.
Public Affairs Officer (PAO)
Lies, unnecessarily delayed responses to queries, preferential treatment to media, groups or individuals, creating public expectation beyond capacity to accomplish, purposely fails to communicate - any of these can cause what?
An ethics breach - loss in public’s confidence.
What is the 1913 Gillett Amendment?
An appropriations bill amendment stating no money be spent for publicity (press agentry) unless specifically authorized by congress. It was later reaffirmed as law in 1972.
“PA” and “Public Information” are used to describe what?
The government function of building relationships with the constituent groups served.
This act allows most federal employees to actively participate in political activities on their own time & outside the federal workplace.
The Hatch Act - title 5 U.S.C.
Per DoD Directive 1344.10, active duty personnel are prohibited from the following:
Participation in partisan events such as soliciting or engaging in fundraising activities, serving as sponsor of a partisan club, or speaking at a partisan gathering.
These folks are prohibited from attending a Presidential Nominating Convention.
PAS - Presidential appointees
Every U.S. Embassy has a Country Team comprised of representatives from the following:
- Defense Attaché office
- State Department PA office
- Press Attaché
Who heads the PA section of the embassy or consulate?
The Press Attaché
What is the job of the “Country Team”
To oversee PA programs implemented by any agency of the U.S. Government within that country.
In some countries, information guidance is contained in what document?
The Country Plan
Who is responsible for establishing DoN policy and directing its implementation?
SECNAV
Who implements SECNAV’s PA policies?
CNO, CMC (Commandant of the Marine Corps), & others who report directly to SECNAV (like CHINFO).
This individual is responsible for Navy reputation management including national image branding efforts bringing the Navy message directly to the American public.
CHINFO
This office is CHINFO’s national community outreach field activity.
NAVCO
NAVCO serves as the central point of coordination for Navy community outreach programs throughout the U.S. EXCEPT…
- Fleet concentration areas
- Los Angeles
- New York metropolitan areas
What is the goal of NAVCO’s coordination efforts?
To conduct & align national Navy image, awareness & branding efforts by coordinating existing assets for maximum community relations impact.
What is NPASE?
Navy Public Affairs Support Element
What is NAVINFO East? What so they do?
- Navy contact for book authors requesting Navy support.
- Establishes/maintains relationships w/local, regional & national media in the NYC-tri-state area
- Liaison w/local, national, federal & military organizations
- Assists w/media & community outreach events in the New York area
What is NAVINFO West? What do they do?
- Liaison w/major film, tv & documentary production companies throughout Los Angeles and worldwide to assist w/Navy support.
- Provides guidance through all phases of production, including the creative process in order to develop an authentic, accurate & supportable product.
Who has direct responsibility to CMC for development planning & implementation of PA programs in the USMC?
DIRPA (Director of PA)
Who is the Deputy CHINFO for Marine Corps matters?
DIRPA
At the command, fleet or force levels, the conduct of PA falls into 1 of 2 channels of authority…
- Operational
- Administrative
This is a fleet-wide PA principle.
“Maximum disclosure, minimum delay.”
Open, timely and uninhibited access to public info is the rule EXCEPT…
- Where restricted by law
- Security classification
- Privacy statutes
Only a government employee can be an approval authority for this.
Public release of information
DoN personnel have 1st Amendment right to release unclassified info through non-DoD forums or media provided no laws or regs are violated. Applicable laws & regs are found here:
UCMJ JER (Joint Ethics Regulation)
What 5 objectives should community outreach programs support?
- Create & sustain partnerships w/various publics at home & abroad.
- Increase public awareness & understanding of USN & USMC.
- Recruiting goals
- Equal opportunity goals & non-discrimination policy of DoN.
- Inspire patriotism through observance of Navy & Marine Corps traditions & days of national significance, as well as through personal example.
An event sponsored solely by an element of the Federal Government and paid for solely with appropriated funds, in which officials of any branch of the Federal Government are involved in the performance of their official duties.
Official Federal Government Event
An event sponsored by the DoD, a DoD component, or a command, using appropriated funds, conducted in support of an assigned mission, including purposes of esprit de corps, primarily for active duty personnel (including Federalized National Guard members) & civil service personnel, dependents & guests.
Official DoD Event
These are normally held on installations unless on-base facilities are inadequate.
Official DoD Events.
A public event sponsored & conducted by Federal, State, county, or municipal government, using appropriated funds, including corresponding authorities of a host nation in overseas areas.
Official Civic Event
Give 4 examples of an official civic event.
- Inauguration
- Dedications of public buildings & projects
- Ceremonies for officially invited governmental visitors
- Ceremonies for officially invited government guests
Name 7 community or civic celebrations which are NOT considered official civic events or ceremonies, regardless of attendees.
Anniversaries Banquets Carnivals Dinners Festivals Receptions Sports season openers
An event, to include ceremonies, exhibitions, expositions, athletic contests, fairs, air shows, conventions, meetings, symposia, or similar programs not connected with the military functioning of DoD & intended primarily for non-military audiences.
Public Event
Community outreach events will be designed to provide what?
Meaningful, factual information to the specific target audience.
Who must be kept informed of emergent community outreach and/or PA situations?
CHINFO
These are events sponsored by DoN commands for the purpose of education the public, increasing awareness of the command, providing personnel avenues to serve the community, and building/maintaining relationships in a community.
DoN Community Outreach Events
What does NCR stand for?
National Capital Region
What areas comprise the NCR?
- geographic area within boundaries of D.C.
- Montgomery & Prince George’s counties (MD)
- Arlington, Fairfax, Loudoun, & Prince William counties (VA)
- cities of Alexandria, Fairfax, Falls Church & Vienna (VA)
These entities are ineligible for DoN support.
- Partisan political organizations
- Ideological movements
- Secret societies
An event in a church or other religious facility may be allowed under what conditions?
- The program is of community-wide interest
- Non-sectarian
- Broadly promoted
An event conducted in a mall must be directly related to what?
Recruiting
What groups are the exception to public performances as the main attraction where an admission is charged?
- Service academy sporting events
- Military aerial demonstration team shows
- US Navy Band & USMC Band authorized tours
Use of DoN personnel in uniform outside military bases and ships in these roles is prohibited:
Ushers Escorts Doormen Drivers if non-federal gov't vehicles Guards Parking lot attendants Runners Messengers Baggage handlers Crowd control
Who approves community outreach programs in the NCR?
CHINFO, DIRPA &/or OASD(PA)
What are the exceptions to CHINFO, DIRPA & OASD(PA) approval authority?
- speaking engagements to non-foreign groups in the NCR
- overseas programs under the scope of combatant commanders or Defense Security Cooperation Agency
- service specific special interest groups
Who made combatant commanders responsible for approval & participation in overseas public events?
SECDEF
Overseas DoN components receive community outreach guidance directly from who?
Combatant commander - or joint task force commander when delegated.
T/F: Single cause fundraising is allowed if recipient is covered by CFC.
FALSE: Fundraising events for a single cause are inconsistent with DoD policy and is NOT authorized.
What is the purpose of OPM’s yearly CFC?
To offer DoN member’s private choices in charitable-giving, without influence.
Membership drives are allowed for what non-Federal entities?
- Navy-Marine Corps Relief Society
- The CFC
- Emergency & Disaster appeals approved by the OPM
- Other private organizations comprised primarily of DoD members or their families when fundraising is meant to benefit own members or families
Who is the DoD executive agent for funeral honors?
US Air Force
What’s the composition of a joint forces color guard?
2 Army bearers w/National & Army colors, one bearer from each service w/service colors, 1 Army & 1 Marine rifleman as escorts. (Total of 8)
If a joint forces color guard is not available, who carries the national colors?
Senior military service present
What’s the precedence of military services as it relates to color guards?
- Cadets, US Military Academy
- Midshipmen, USNA
- Cadets, USAF Academy
- Cadets, USCG Academy
- Army
- USMC
- USN
- USAF
- USCG
- Army Nat’l Guard
- Army Reserve
- Marine Reserve
- Navy Reserve
- Air Nat’l Guard
- Air Force Reserve
- Coast Guard Reserve
When would a DoN member carry a flag of a foreign nation?
When an official of that country is present in an official capacity AND is one to whom honors would normally be rendered.
Who is the only authority for participation in events on a national or international scale?
OASD(PA)
What are O&M funds?
Operations & Maintenance funds
Give 3 examples if costs NOT above normal costs.
- Military &/or civilian pay & allowances
- Equipment operation & maintenance
- Other costs that exist regardless of command’s participation in a community event
Give 6 examples of costs ABOVE normal costs.
- Logistics support
- Shipping exhibits
- Utilities
- Travel
- Meals
- Lodging
What does ORF stand for?
Official Representations Funds
How do commanders pay for command sponsored activities?
Through O&M funds or ORF
What’s the normal duration of a community outreach event?
No more than 3 days
What is DSCA?
Defense Support to Civil Authorities
When a disaster constitutes a national emergency, who is the lead agency for release of information related to DSCA?
OASD(PA)
Who approves disaster assistance overseas?
The Department of State
Who can approve loaning equipment to another federal government agency?
CHINFO or DIRPA
Can you use appropriated funds to furnish food and refreshments or trinkets for community outreach programs?
Not as a general rule.
What is ONR?
Overseas Navy Relations program funds
Who is responsible for allocating limited funds to type, regional commanders & numbered fleets for direct support of community outreach overseas?
US Fleet Forces Command
What are the 2 goals of the ONR program?
- Encourage understanding of the Navy’s role in overseas areas
- Contribute to preservation of peace through mutual understanding, respect & goodwill
How does the US Navy Civic Action Program differ from ONR?
ONR seeks to win friends for the US through highly visible deeds of unselfish service by the US Navy, with little or no indigenous or military involvement.
The other involves non-military self help characterized by low key Navy involvement.
If the purpose of charging a fee to attend an event is to defray the cost of the event, does this fall into the category of fundraising?
No
What disclaimer must be included in private speeches?
The views expressed are those of the speaker and not necessarily those of the DoD or it’s components.
What is the Marine Corps equivalent to the Navy’s Speakers Bureaus?
Senior Leadership Services Portal (SLSP)
Who can approve commercial use of uniforms & insignia?
OASD(PA)
What is IRT and who does it normally apply to?
Innovative Readiness Training. Allows combat service support units (like the Seabees) to help with local state & regional infrastructure. Counts as training & should not be in competition with civilian commercial entities.
Who usually designates a ship for general visiting purposes?
SOPA or other authority
All visitors to a ship or station are considered guests of who?
The Officer in Command
Name 2 sponsoring commands for command visits.
4th Marine Division & 4th Marine Aircraft Wing
Who publishes details regarding Congressional Visits?
Chief of legislative affairs
Coordinating instructions & reporting requirements for DV or VIP tours & visits are issued by who?
CNO or CMC
The authority & discretion to deny a disabled visitor participation in a shipboard visit or tour rests with…
CO & if so delegated, the XO or CDO
What is a DV?
Distinguished Visitor - an individual who has not had substantial previous exposure to the Navy. (Top level executives, leaders or school principals, guidance counselors & teachers).
Who is notified if an embarked visitor suffers injury or illness aboard a Navy Ship, aircraft or station?
CO informs the chain as well as Office of the JAG by way of naval message.
Who is notified if an embarked visitor (for the purpose of accompanying embarked Marines) suffers injury or illness aboard a Navy Ship?
CO notifies chain, office of JAG in D.C. & DIRPA
Who is notified if an embarked visitor suffers injury or illness aboard a Marine Corps activity?
CO notifies operational chain as well as DIRPA.
What should the pre-departure or welcome aboard briefing cover?
- Security restrictions
- Emergency measures or procedures
- Billeting
- Meals & Amenities
What does JCOC stand for?
Joint Civilian Orientation Conference
What is the JCOC?
Bi-annual, multiservice series of conferences conducted by OASD(PA) for public opinion leaders.
Where do commands send their JCOC nominees?
To CHINFO
Who makes final selection of JCOC nominees?
OASD(PA)
What form is used to request DoN participation in an aerial event?
DD2535
Who is responsible for gaining FAA approval before submitting DD2535?
The sponsor
What are the limits on flyovers?
Max of 4 aircraft, same service, same type and 1 pass over a fixed point.
When is the missing man formation authorized?
At solemn ceremonies such as Memorial Day, POW/MIA Day, or Veterans Day ceremonies
Who must approve missing an formation performances INCONUS?
SECNAV
Who is authorized to have missing man formation performed at their funeral or memorial service?
- AD aviation officers (including reserve on AD)
- AD Aerinautically designated personnel when involved in aviation accident
- AD taking courses to gain aeronautical designation when involved in aviation accident
- AD or Retired Flag Officer
- Retired war heroes (silver star or higher)
- Dugnitaries of the armed forces or federal gov’t as appropriate
Who approves the Blue Angels schedule?
SECNAV
When is the Blue Angel’s schedule released?
In December at annual International Council of Air Shows convention.
What is an Aerial Review?
A flyover of more than 4 aircraft, multiple types &/or multiple services.
What’s the mission of the Navy’s “Leap Frogs?”
To support navy recruiting with emphasis on promoting naval special warfare.
Orientation flights by the Blue Angels for any news media personnel is approved by who?
CNATRA
When is Armed Forces Day?
3rd Saturday in May
What’s the purpose of Armed Forces Day?
To demonstrate the unity & common purpose of the armed Forces.
Who is the approval authority for foreign air show or trade show requests?
Defense Security Cooperation Agency
What can a civilian sponsor request using DD2536?
Band, color guard, exhibits
Develop & implement innovative, integrated & comprehensive solutions that enhance the Navy’s ability to accomplish its global mission is the goal of what program?
ESOH PA Program
Who is the primary member of the environmental interdisciplinary team?
PAO
