11.2 Materials Management Flashcards
Where is the authority for state agencies to establish petty cash funds?
State Administrative Manual
What is the maximum purchase out of the petty cash fund?
$50 excluding tax.
Can the petty cash fund be used to purchase goods for social events?
No.
Does policy require commands to establish a change fund and petty cash fund?
Yes.
What is the maximum balance for the change fund and petty cash fund?
Change fund $100
Petty Cash fund $200
If more than the max balance is needed, how do commands increase?
Memo of request through Fiscal Management Section.
What is required for change funds over $100 or petty cash funds over $200?
Money must be kept in safe, vault, or money chest.
Who is responsible for these funds?
Commander.
Can the commander designate someone to handle day to day operation of these funds?
Yes. One person.
Where do the change and petty cash funds have to be kept?
In a locked metal cash box in secured location.
Can the change fund and petty cash fund be kept in a personal bank account?
No.
Who authorizes petty cash purchases?
The petty cash custodian.
Can purchases be split to circumvent the dollar limitations for purchases?
No.
Can petty cash be used for office repairs or maintenance?
No.
When can petty cash be used to purchase items in the CHP supply services catalog?
When needed quickly for necessary operations. Must complete a CHP 264, Reimbursement Petty Cash Request.
