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HPM Quizzes > 10.3 Personnel Transactions > Flashcards

10.3 Personnel Transactions Flashcards

1
Q

Which office administers departmental examinations?

A

Selection Standards and Examinations Section

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2
Q

How are examination bulletins distributed?

A

Statewide.

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3
Q

Describe exam bulletin colors.

A

Pink: Promotional; White: Open statewide; Blue, Open continuous filing; Green: open spot.

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4
Q

What is the allowed testing frequency for PSDs and Cadets?

A

PSDs can test once every 24 months. Cadets applicants can have one active application in a six month period.

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5
Q

What are career credit examination points? Describe.

A

Career Credit Points; for open, non-promotional exams. Three points added to score for those with permanent civil service status. Does not apply to managers.

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6
Q

What are seniority examination points? Describe.

A

Seniority Points; for all uniformed promotional exams. One quarter point added to score for each full year in grade at the prior rank. Time is calculated from date of appointment to date of written exam, or final filing date if no written exam given.

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7
Q

What are veteran examination points? Describe.

A

Veterans Points; for open entrance exams, not for promotional exams. In general, 5 points given; 10 or 15 for disabled veterans.

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8
Q

Describe uniformed promotional eligibility for each rank. .

A

Sergeant; 36 months performing duties of officer (24 months enforcement). Break-in period does not qualify.

Lieutenant; two years performing duties as a sergeant.

Captain; two years performing duties as a LT.

Assist Chief; one year performing duties of a captain.

Chief; one year performing duties of an assist chief. Can take test after 6 months as A/C.

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9
Q

What is a deferred examination?

A

An examination scheduled for a competitor who cannot be scheduled during the normal examination time. Examples are religious or military obligations.

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10
Q

Can a telephone interview be used in lieu of a deferred examination?

A

Yes. Exam representative must be present with applicant to ensure identity, no unauthorized notes being used.

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11
Q

Examination security is the responsibility of whom?

A

All departmental employees. Any knowledge of a breach in exam security shall be reported to the immediate supervisor.

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12
Q

What level of approval is needed to fill or reclassify job positions?

A

Commissioner approval. Commanders can fill open positions for dispatchers.

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13
Q

A Limited Term assignment is for up to how long?

A

One year with a possible one year extension. No civil service rights apply.

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14
Q

What are the drug use restrictions for non-uniformed applicants?

A

Disclosure of illegal drug use within 2 years is disqualification. For sensitive positions, use of illegal hard drugs (heroin) within 5 years is consideration for disqualification.

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15
Q

Does a non uniformed applicant have to be a US citizen or California resident?

A

No.

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16
Q

When does a non uniformed applicant investigation, including fingerprints, have to be conducted?

A

Prior to the conditional offer for employment.

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17
Q

When are medical examinations and health questionnaires obtained from non uniformed applicants?

A

After the offer for conditional employment.

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18
Q

What is the maximum amount of hours a retired annuitant can work in a fiscal year?

A

960 hours.

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19
Q

Can uniformed classifications be filled with retired annuitants?

A

No.

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20
Q

Permissive reinstatement is at the discretion of the ____________________.

A

Commissioner.

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21
Q

Can you permissive reinstate if you left while on probation?

A

Yes.

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22
Q

What type of separations would be eligible for permissive reinstatement?

A
  • Resignation.
  • Service retirement.
  • AWOL
  • Termination from limited term, temporary, career executive assignment, or exempt appointment.
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23
Q

What positions can you reinstate to?

A

Same position you left, or a lower classification in the same series, or in another series with similar job duties.

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24
Q

How are assignments made for mandatory reinstatements?

A

Needs of the Department.

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25
Q

What types of employees can transfer from one state agency to another?

A

Permanent or probationary (same or similar job classifications).

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26
Q

Does an employee transferring to CHP have to serve a probationary period?

A

Yes, unless previously completed probation with CHP in same classification with no break in state service.

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27
Q

When an employee transfers to another agency, does he/she take accumulated leave credits?

A

Yes.

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28
Q

The Department must provide what to an employee prior to a mandatory transfer that would reasonably require relocation?

A

Written 60-day notice.

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29
Q

What is the residency requirement for Uniformed employees?

A

Must live within a reasonable distance from assigned command to be able to respond for emergencies.

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30
Q

What is the maximum travel distance from residence to work location (office) when using a state vehicle?

A

Commanders = 70 miles. Non-commanders = 50 miles.

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31
Q

How is salary “step” defined?

A

Five percent differential in pay.

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32
Q

Who is eligible for flight duty pay?

A

Officers or sergeants assigned full time as pilots or flight officers.

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33
Q

Employees promoted to a new classification earn what pay increase?

A

At least five percent about what they were making in old classification.

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34
Q

Can managers earn a two-step promotion? Explain.

A

Yes, if required to relocate to accept the promotion. Assignment is for minimum of one year. Appropriate Assist Comm makes the determination.

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35
Q

In general, what salary does a permissive reinstatement come back to?

A

Minimum salary for that classification. Check CBUs.

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36
Q

Explain permissive reinstatement for uniformed employees.

A

They come back to the rank of officer regardless of the rank they were when they left. Salary is generally one step below the maximum for officer. Commissioner has discretion.

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37
Q

If an employee’s salary is reduced due to adverse action, do they still get annual Merit Salary Adjustments?

A

Yes.

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38
Q

How many hours must be worked in a six month probation?

A

840 hours.

39
Q

How many hours must be worked in a 12 month probation?

A

1,680 hours.

40
Q

What happens if the minimum hours are not worked in the probation period?

A

Probation gets extended until the hours are worked.

41
Q

In determining hours worked, does vacation, sick leave, CTO, military leave, other leave, suspensions, or separations count as hours worked?

A

No.

42
Q

If probation is extended, what is commanders responsibility?

A

Notify the employee and HRS of the time to be extended.

43
Q

What are the two general types of leaves of absence?

A

Discretionary and non-discretionary.

44
Q

Military leave and FMLA are examples of what type of leave?

A

Non-discretionary.

45
Q

If a commander is absent for an extended period of time, when can his position be considered to be filled?

A

After 6 contiguous months of absence.

46
Q

How is a uniformed employee trained after an extended leave of absence?

A

Absent less than one year: trained at his command.
Absent one year to two years: Attend Refresher training at the Academy.
Absent over two years: Attend Reinstatement training at the Academy.

47
Q

What is the maximum length for a Regular Leave of Absence?

A

Up to one year. Can be extended by the commissioner for another year.

48
Q

What is the maximum length for a temporary leave of absence?

A

30 days.

49
Q

What is short-term Military Leave?

A

Six months or less for ordered active duty.

50
Q

Are all employees entitled to short term military leave?

A

Yes, regardless of status.

51
Q

What is long term military leave?

A

More than 6 months of ordered active duty.

52
Q

Are all employees entitled to long term military leave?

A

No. Must be permanent or probationary.

53
Q

Is there a time limit to long term military leave?

A

Yes, 5 years, with some exceptions in federal statutes for extension.

54
Q

At the end of long term military leave, how long does the employee have to reinstate with the Department?

A

Must come back within 6 months.

55
Q

When does an employee have to notify his/her commander of pending military leave?

A

At least 30 days prior to the date of leave. Active duty orders must be submitted to the commander as soon as received.

56
Q

Does an employee on FMLA have to provide updates on status to the Department?

A

Yes. A supervisor can request, and employee has to provide, updates on status and intent to return to work. (Must be reasonable).

57
Q

Does FMLA have to be taken in one continuous time period?

A

No. Can be broken up, but not more than 12 weeks in a year. However, for birth, adoption , or foster placement, a non-continuous leave is at department discretion & can be denied.

58
Q

If both spouses work for the Department, how much FMLA can they take for birth, adoption, foster?

A

They get a combined 12 weeks in a year.

59
Q

What is automatic resignation?

A

AWOL for 5 or more consecutive work days. Voluntary or involuntary absence, doesn’t matter.

60
Q

What is the commanders responsibility if an employee is AWOL.

A

Attempt to contact the employee after the first four hours of a scheduled shift. If the employee is contacted, determine if the absence if acceptable. If the absence is acceptable, determine the return to work date. If not acceptable, tell the employee he/she is AWOL and may be terminated after 5 consecutive absences. Document all discussions in writing.

61
Q

What is the commander’s responsibility if an AWOL employee can’t be contacted?

A

Provide written notice of AWOL and expected date of resignation to last known address.

62
Q

If an AWOL employee returns within 5 days, how are the AWOL days documented?

A

Dock.

63
Q

How is the AWOL notice sent to the employee?

A

Overnight mail to last known address with proof of service by mail.

64
Q

The employee must request reinstatement from Cal HR within how many days of service of the AWOL notice of separation?

A

15 days.

65
Q

If an employee is reinstated following separation due to AWOL, is backpay authorized?

A

No.

66
Q

When an employee separates from the Department, when must he/she be paid wages and leave balances?

A

If separation is involuntary; must be paid out at time of separation.
If separation is voluntary; must be paid out within 72 hours. If the employee gave at least 72 hours notice of separation, must be paid out at time of separation.

67
Q

True or False…A violation of the wage payment requirements above is a misdemeanor.

A

True.

68
Q

When must a commander conduct an exit interview?

A

Any time an employee is separating by resignation or accepting employment at another state agency.

69
Q

What must the commander advise a uniformed employee during an exit interview?

A

Info on permissive reinstatement, which is prohibited by Government Code after 3 years, and that if the employee reinstates, it will be at rank of officer and at one step below max.

70
Q

What is the time period for the Department to recoup salary over-payment from an employee?

A

Initiate within 3 years of the over-payment.

71
Q

Is there a dollar amount cap on the recoup of salary over-payment?

A

Yes. Can not exceed 25% of the employees monthly net.

72
Q

Can employees use leave credits to satisfy over-payment?

A

Yes.

73
Q

Which departmental employees are required to maintain a residence telephone?

A

All uniformed, dispatchers, dispatch supervisors, non-uniformed commanders and division chiefs and their alternates.

74
Q

Which employees are eligible to receive the DMV INV 32, confidential home address?

A

Officers, dispatchers, Motor Carrier Specialists.

75
Q

Who authorizes the request for catastrophic leave?

A

Commander.

76
Q

Can unused catastrophic leave be returned?

A

Yes. Based on last received, first returned.

77
Q

Can leave credits be transferred between family members?

A

Yes. Except sick leave.

78
Q

Are vacation schedules for officers, sergeants, and non-uniformed required to be separate?

A

Yes, shall be separate.

79
Q

Can the commander establish separate vacation schedules for special duty, motors, and residents post, or other officers?

A

Yes, based on operational needs of the Area.

80
Q

What increments can annual leave and vacation/sick leave be used?

A

15 minutes.

81
Q

When are non-uniformed employees in WWG 2 eligible for OT?

A

When they work over 40 hours in a work week, not when they work over 8 hours in a day.

82
Q

With regard to OT, what are commanders responsible for?

A

Legality, validity, recording, and control of all overtime (paid or CTO) claimed by employees in the command.

83
Q

Can commanders order CTO credits to be used?

A

Yes, unless in conflict with CBA.

84
Q

Can an FLSA exempt employee take v-time or paid leave for less than one day?

A

No. Must be for a full day or more.

85
Q

What work schedule is assigned an employee on IDL, NDL, TD, 4800?

A

Reverts to an 8 hour day schedule.

86
Q

Where do medical records have to be kept relative to personnel records?

A

Separate and in a locked file.

87
Q

Do sergeants promoting to lieutenant have to reapply for education incentive?

A

Yes.

88
Q

When a position has been determined to be bilingual, how soon does the commander have to audit to determine if the position meets the requirement?

A

90 days.

89
Q

If an employee has requested that an office by bilingual audited to determine eligibility, does the commander have to do it?

A

Yes, within 90 days.

90
Q

If an employee fails a fluency exam, how long do they have to wait to retake the exam?

A

6 months.

91
Q

Define evening/swing shift pay.

A

Work 4 or more hours between 6pm to 1am.

92
Q

Define grave yard shift pay.

A

Work 4 or more hours between 11pm and 6am.

93
Q

When do sergeants qualify for on-call pay?

A

When placed on-call for 10 or more calendar days during a pay period.

HPM Quizzes (4 decks)

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