103. Shipboard Organization Fundamentals

Question 1

Discuss the duties and responsibilities of the Commanding Officer.

Answer 1

The CO is charged with the absolute responsibility for the safety, well being, and efficiency of the ship and the crew.

Question 2

Discuss the duties and responsibilities of the Executive Officer.

Answer 2

The XO is the direct representative of the CO and shall be primarily responsible for the organization, performance, training, maintenance and discipline of the command.

Question 3

Discuss the duties and responsibilities of the Command Master Chief.

Answer 3

The enlisted advisor to the CO on the formulation and implementation of policies pertinent to morale, welfare, job satisfaction, discipline, utilization, and training of the enlisted crew.

Question 4

Discuss the duties and responsibilities of the Department Head.

Answer 4

The officer appointed by the CO to be responsible for the department.

Question 5

Discuss the duties and responsibilities of the Principle Assistant.

Answer 5

A member who has been delegated authority to act on behalf of higher authority.

Question 6

Discuss the duties and responsibilities of the Division Officer.

Answer 6

Responsible for the duties and crew assigned to the division.

Question 7

Discuss the duties and responsibilities of the Ship’s 3M Coordinator.

Answer 7

The functional manager of the 3M system. This position will be assigned in writing as the primary duty of an officer, CPO, or First Class.

Question 8

Discuss the duties and responsibilities of the Leading Chief Petty Officer.

Answer 8

The LCPO is designated by the DIVO as the senior CPO in the division. They assist the DIVO in all duties pertaining to leading the division.

Question 9

Discuss the duties and responsibilities of the Leading Petty Officer.

Answer 9

The LPO assists the LCPO with preparation of watch and liberty lists, training and PQS qualifications of junior personnel, and all other duties as needed.

Question 10

Discuss the duties and responsibilities of the Work Center Supervisor.

Answer 10

The senior Petty Officer in charge of a maintenance group and is responsible to the Department Head for the 3M system within the work center.

Question 11

Discuss the purpose of the Administrative Bill.

Answer 11

Sets forth policy for assigning personnel to duties or stations for accomplishing certain functions.

Question 12

Discuss the purpose of the Watch, Quarter and Station Bill.

Answer 12

A composite of other bills and is the CO’s summary of assignments of personnel to duties and stations specified within each of the unit’s bills.

Question 13

Discuss the purpose of the Operational, Emergency, and Special Bills.

Answer 13

Sets policy for assigning personnel to duties or stations for accomplishing certain functions.

Question 14

State the purpose of 8 O’clock Reports.

Answer 14

Daily reports given around 2000 that give the CO insight on the daily status of all departments.

Question 15

State the purpose of 12 O’clock Reports.

Answer 15

Daily reports that are turned into the CO or CDO just prior to 1200 and are logged into the ship’s Deck Log.

Question 16

State what each of the following service record pages are:

Page 2
Page 4
Page 13
NAVPERS 1306

Answer 16

Page 2: Dependency Application/Emergency Data

Page 4: Awards and Qualifications

Page 13: Administrative remarks

1306: Enlisted Personnel Action Request

Question 17

Discuss the concept of Operational Risk Management.

Answer 17

A decision making tool used by personnel at all levels to increase effectiveness by identifying, assessing and managing risks.

Question 18

Explain the following as they pertain to ORM:

Accept Risk when Benefits Outweigh the Cost

Answer 18

The process of weighing risks against the benefits and value of the mission or task to maximize success.

Question 19

Explain the following as they pertain to ORM:

Accept No Unnecessary Risk

Answer 19

If all detectable hazards have not been identified, then unnecessary risks are being accepted.

Question 20

Explain the following as they pertain to ORM:

Anticipate and Manage Risk by Planning.

Answer 20

Integrating RM into planning at all levels and as early as possible provides the greatest opportunity to make well informed decisions and implement controls.

Question 21

Explain the following as they pertain to ORM:

Make Risk Decisions at the Right Level.

Answer 21

Anyone can make a risk decision, however some should be made by proper authority.

Question 22

Explain the following as they pertain to ORM:

Identifying hazards.

Answer 22

Hazard identification is the foundation of the RM process.

Question 23

Explain the following as they pertain to ORM:

Assessing hazards.

Answer 23

Once a hazard is identified, it must be assessed to determine the degree of associated risk in terms of probability and severity.

Question 24

Explain the following as they pertain to ORM:

Making risk decisions.

Answer 24

Three basic actions: identifying control options, determining the effect of these controls on the hazard or risk, and deciding how to proceed.

Question 25

Explain the following as they pertain to ORM:

Implementing controls.

Answer 25

The plan that is clearly communicated to all involved personnel on how to manage risk.

Question 26

Explain the following as they pertain to ORM:

Supervising.

Answer 26

The process of determining the effectiveness of RM.