Y10 - People Flashcards
Who is the Recruitment and Selection in LARGER businesses carried out by?
Human Resources.ORPersonnel Department.
Who is the Recruitment and Selection in SMALLER businesses carried out by?
The owner.ORThe partners.
Give the 3 stages of Recruitment and Selection:
1) Needs Analysis.2) Advertising the Post.3) Selecting from the applicants.
Explain STAGE 1 “Needs Analysis”:
How a business decides how many workers and what kind of workers it will need to employ and when they will be needed.
What are the 2 important documents a business will produce at STAGE 1 “Needs Analysis”?
1) A JOB DESCRIPTION.2) A person specification.
Explain what a JOB DESCRIPTION DOES:
Lists the duties and responsibilities the worker must perform. It may also include the job title, pay, hours of work and who the role reports to.
Explain what a PERSON SPECIFICATION DOES:
States the knowledge, qualifications, previous experiences, personal qualities and skills the worker will need to do the job.
What does a JOB DESCRIPTION allow candidiates to do?
Allows potential candidates to see if they are interested in the role. Only those interested will apply.
What does a PERSON SPECIFICATION allow candidates to do?What does it allow businesses to do?
Allows candidates to see if they have the right skills needed for the job so only those interested will apply. Also, business can easily compare candidates to their specification to see if they have the right skills.
Give 3 things that may be essential in a GOOD advert:
- Job description.- Contact Details.- Qualifications needed.
Give 3 things that may be important to include in a GOOD advert:
- Training opportunities.- Clear layout.- Easy to understand.
Where to advertise depends on….. (4)
1) The type of workers required.2) The number of workers required.3) The location of work.4) The amount of money the business has to spend on advertising.
WHERE TO ADVERTISE:Explain a LOCAL NEWSPAPER:(3)
1) Usually contains a jobs section for local people to look in.2) Not expensive.3) Posts for hairdressers are often advertised this way.
WHERE TO ADVERTISE:Explain a NATIONAL NEWSPAPER:(3)
1) May have sections for adverising jobs.2) More expensive than local newspaper.3) Often used when recruiting skilled workers from all over the country.
WHERE TO ADVETISE:Explain a SPECIALIST MAGAZINE (science etc):(2)
1) Include specialist articles that interest particular types of workers.2) Often used for recruiting highly skilled specialists such as scientists/engineers etc.
WHERE TO ADVERTISE:Explain a JOB CENTRE:(3)
1) Centres run by the government.2) Free to advertise in this.3) Often used for semi skilled or unskilled workers such as cleaners, shelf stackers etc.
WHERE TO ADVERTISE:Explain THE INTERNET:(3)
1) Different websites organisations can use.2) Fairly cheap.3) Used widely for a lot of jobs.
WHERE TO ADVETISE:Explain WORD OF MOUTH:(2)
1) When people in that job mention that workers are needed to people they know.2) Very commonly used.
WHERE TO ADVERTISE:Explain a RECRUITMENT AGENCY:(4)
1) Does all recruitment and selection work for the business (or may provide you with a shortlist).2) They are specialist organisations with knowledge of where to advertise and how to select.3) Can save time and money.4) A fee will be charged.
WHERE TO ADVERTISE:Explain a EMPLOYMENT AGENCY:(5)
1) Keeps lists of people willing to do types of work.2) The firm pays the worker and the agency also gets a payment.3) Can be good if you need a temporary worker - fast way to find staff.4) Saves time in the recruitment process.5) Temporary work.
What is INTERNAL RECRUITMENT?
A job filled by someone already working in the organisation.
Give 4 advantages of INTERNAL RECRUITMENT:
1) Cheap to advetise.2) Quick.3) Person already knows the business.4) Business confident they know who they are employing.
What is EXTERNAL RECRUITMENT?
The organisation fills a post with someone from outside of the organisation.
Give 4 times EXTERNAL RECRUITMENT is appropriate:
1) No one in the organisation can do the job.2) Someone with new ideas and new skills is needed.3) May cause unpleasentnness between workers - why weren’t they promotoed?4) High level role - needs the best candidate.
How can a business select the best candidates?(3 stages)
1) Find out info about candidates through CV’s.2) Draw up a shortlist because it is impossible to see everyone.3) Invite short listed applicants FINAL STAGE OF SELECTION, interviews and group activities.
How can a business ensure they have accurate info about candidates?(2)
- References of past employers.- Test their skills e.g. maths.
Give a description of LETTER OF APPLICATION:And an advantage of this:
Letter written by applicant explaining why they believe that they are suitable for the post.Shows a person’s communication skills.
Give a description of APPLICATION FORM:And an advantage of this:
Applicants provide information in answer to questions on a form.The firm can make sure that all applicants supply the same information so that it is easy to make comparisons.
Give a description of a CV:And an advantage of this:
The applicant writes down personal details such as qualifications, employment history etc.Shows the ability of the applicant to organise information. Easy to see essential details at a glance.
Give a description of REFERENCES:And an advantage of this:
Someone who knows the applicant well describes the personal qualities of the applicant, what work they did and how well they did it, attendance etc.References can be very honest but sometimes they may lie because they want the person to leave.
Give a description of INTERVIEWS:And an advantage of this:
The applicant meets people from the firm for a discussion. Ask questions and compare answers of candidates.The employer sees the candidates and can judge how well they present themselves and communicate.
Give a description of PHYSCHOMETRIC TESTS:And an advantage of this:
The applicant answers a series of questions, usually multiple choice, about themselves…The test produces a profile or description of the person’s personality. Matched against the person specification = useful.
Give a description of PRESENTATIONS:And an advantage of this:
The applicant is asked to give a talk to the employer on a given subject.This will show up personal qualities of the applicant - also an opportunity for applicant to put forward their ideas.
Give a description of TESTS:And an advantage of this:
The applicant may be given a pencil and paper test or a practical test.These tests give very specific information, such as how good the applicant is at maths, typing or using equipment.
Why would a firm carry out an interview?
To see what the candidate has to offer the company and asses the interviewee’s personality.
How could a candidate benefit from the interview?
Candidates get a change to find out more about the company and the role such as salary, facilities etc.
Give 2 advantages of Interviewing:
- Interviewers can directly compare candidates.- Can see how well the candidate acts under pressure.
Give 2 disadvantages of Interviewing:
- Candidates may be nervous and not act naturally or confidentally.- Just because someone performs well in the interview doesn’t mean they will be good at the job.
How should interviewees prepare for an interview? (2)
- Get a suitable outfit planned.- Organise time and transport.
Give 3 points about INTERVIEWRS:
- Need to find out who is the best for the job.- Cannot discriminate in any way.- Ask everyone the same sensible questions.
2 suitbale questions interviewers may ask:
- Why do you want this job?- Are you experienced in this sort of job?
2 suitable questions interviewees may ask:
- What training will be provided?- Who could i go to for help?
Training is about…..
Developing the knowledge, skills and abilities of workers.
Give 2 points about the IMPORTANCE OF TRAINING:
- To ensure safety.- People know what they are doing = more effective at their job.
What is STAFF APPRAISAL?
When a line manager assesses the work of somebody he/she is responsible for. They may also discuss targers for the worker to achieve.Will happen at least once a year.
What are INVESTORS IN PEOPLE?
A scheme by which the quality of staff training and development in a business can be recognised by an outside organisation.
What is LIFE LONG LEARNING?
The idea that workers will need to keep learning different skills during their working lives.
The government has been encouraging people to learn throughout their lives: LIFELONG LEARNINGGive the 3 types of qulaifications:
- Academic (to develop general skills.)- General Vocational (applied academic levels for a particular area of work)- Vocational (show that a person is able to do specific tasks related to an occupation)
What is Motivation?
A person’s desire to carry out a task.It involves getting them to want to do the task.
Give the 3 types of Motivation Factors:
- Monetrary Methods.- Non Monetary Methods.- Leadership.
Give 3 possible consequences of poor motivation:
- The business gets a poor repuation and cannot recruit staff.- Poor quality of work.- High absenteerism rate.
MONETARY METHODS:Explain TIME RATE:
The worker is paid a set sum of money for each hour worked.No reward for QUALITY of work done.
MONETARY METHODS:Explain OVERTIME PAY:
The time rate may be increased to persuade the worker to work extra hours above nornal working days.
MONETARY METHODS:Explain SALARY:
The firm agrees to pay the worker an amount of money for the year = divided by 12 and paid monthly.NO REWARD.
MONETARY METHODS:Explain PIECE RATE:
Where the work can be measured, the worker is paid a sum of money for each item completed. However, workers may rush work = poor quality.
MONETARY METHODS:Explain COMMISSION:
Paid to workers who sell goods or services. The amount to be paid is usually calculated as a percenyage of the value the worker sells. Sometimes sales people can be too pushy and put of customers.
MONETARY METHODS:Explain BONUS:
Extra sum of money paid to individual when they reach a target. However, target may be unrealistic (too high or too low).
MONETARY METHODS:Explain PROFIT-SHARING:
The worker may be paid a share of any profits that the firm makes. Some workers may not deserve this.
MONETARY METHODS:Explain FRINGE BENEFITS OR PERKS:
May give the the worker non money rewards such as company car, vouchers etc. Costs employers less than to give extra income.
Give MASLOW’S HIERARCHY OF NEEDS:Starting from the top.
Self - fufilement (top) (being given more responsibility)Self - esteem (to have status, worker of the month award)Social needs (to be loved, working in a close team)Safety ( to feel safe)Phiological needs. (high enough wage to eat)