X 12: Executive Correspondence

Question 1

What is DON TRACKER

Answer 1

Web based computer tracking system used as a contexts manager for all official action and information correspondence

Question 2

What does DON TRACKER stand for?

Answer 2

Department of the Navy Tasking, Records, and Consolidated Knowledge Enterprise Repository

Question 3

Who uses DON TRACKER?

Answer 3

HqDON and selected echelon 2 commands

Question 4

All action or information correspondence for the CNO/vice CNO signature is controlled, routed and safe guarded by what office?

Answer 4

Office of the Director, Navy Staff

Question 5

All action/information correspondence for the Commandant/Assistant Commandant of the Marine Corps signature is controlled, routed, and safeguarded by what office?

Answer 5

The office of the Director, Marine Corps Staff

Question 6

All action/information correspondence for the Office of the Secretary of the Navy, Administrative Office is controlled, routed, and safeguarded. What happens with general/congressional correspondence?

Answer 6

1. General/congressional correspondence is routed to an executive civilian or staff assistant, assigned as the action office, then signed by SECNAV or UNSECNAV

Question 7

What happens with operational correspondence received by the Office of the Secretary or Under Secretary of the Navy?

Answer 7

Operational correspondence shall be assigned to the Director, Navy Staff or the Director, Marine Corps Staff, as appropriate, to prepare proposed responses for signature

Question 8

What happens when an action office has to be changed after 48 hours of initially being assigned?

Answer 8

The original action office shall coordinate with the receiving office. Prior to transfer, provide tasking authority with the name, organization and telephone number of the new action office.

Question 9

All general correspondence shall be responded to within how many days?

Answer 9

Within 10 working days of being entered into DON TRACKER.

Question 10

All Congressional correspondence should be responded to in what manner?

Answer 10

Within 5 working days of being entered into DON TRACKER

Question 11

How will extensions to OSD tankers be handled?

Answer 11

Action office provides necessary information and prepares an official extension request with a SD Form 391. Documents are placed in the attachments area of DON TRACKER.