X 11: Business Letters Flashcards
Indent each new subdivision _____ spaces and start typing at the _____ space
8 ; 9th
subject line is optional (T/F) but if used may replace the salutation (T/F)
T ; T
Every letter in the Subject line must be capitalized (T/F)
T
Main paragraphs are not numbered, but subparagraphs are numbered and lettered (T/F)
T
a new paragraph at the bottom of the page must have at least how many lines of text?
2
continue a paragraph over to the next page only if how many lines of text will follow
2
all pages of the letter should be numbered (T/F)
F - do not number the first page of a single page letter or a multiple page letter
page numbers should be centered, 1/2” from the bottom edge, starting with no. 2, no punctuation (T/F)
T
all enclosures should be numbered (T/F)
False, only number enclosures when you have more than one
When may you use a no. 10 window envelope?
the entire address takes 5 or fewer lines; it does not extend past the middle of the page; letter and enclosures are unclassified
When may you double-space throughout the text in the body of a business letter?
When it contains 8 lines or less
In a short business letter of 100 lines or less, in what way can you adjust the margins?
Use side margins of up to 2 inches.
(T/F) A SSIC is not used in a business letter.
False. The SSIC, Originator’s Code and Date are typed in the upper left corner.
How is the date written for a business letter?
Month-day-year; month written out in full, 2-digit day, comma, 4-digit year
The placement of the inside address must be 2 lines below the date. (T/F)
False. It can be 2-8 lines below the date depending on the length of letter or legal policy.
