Written Communication

Question 1

______________________ maintains the electronic Administrative Manual and Field Manual on the Department’s Intranet site, in a format that is capable of being copied to a transferable media device or disc by Department member

Answer 1

Strategic Planning team

Question 2

_____________- Identify policies, procedures, rules, programs, personnel issues, etc.
 Consist of General Orders, Special Orders, and Personnel Announcements.
 Reviewed by shift/unit commanders with their personnel.
 Distributed to members via the members’ e-mail accounts.
 Posted on the Department’s Intranet site.

Answer 2

Departmental orders

Question 3

_______________ are authorized and signed by the Chief of Police. Affect the entire Department by reflecting a change or addition to a departmental policy or
procedural manual.

Answer 3

General orders

Question 4

General orders are retained on the department’s intranet site for ______ years.

Answer 4

5

Question 5

_________________ Introduce new programs or procedures. Bureau chiefs/division commanders identifying a need for a Special Order will document the need, have a draft prepared, and appoint a contact person to act as liaison with the Strategic Planning Team. Will remain in force until permanently adopted or canceled.

Answer 5

special orders

Question 6

Selected process application packets are prepared by the __________.

Answer 6

PSA (Personnel Selection Analyst)

Question 7

_____________ prepares general order and special orders for distribution to all members

Answer 7

Strategic planning team

Question 8

_________________ Prepared in yearly, numerical sequence and prefixed using the current year (e.g., 2012-XX, 2013-XX, etc.).

Answer 8

SOPs

Question 9

SOPs must be reviewed and approved by the ________________ before issuance.

Answer 9

Planning and Crime Analysis section

Question 10

_____________-Educational tool for all Department members; reviewed, authorized, and prepared for distribution by the Planning & Crime Analysis Section (PCAS).

Answer 10

Informer

Question 11

_____________- Covers developments in case law affecting the Department; prepared by the Legal Section.

Answer 11

Legal brief

Question 12

_________________- Alerts Department members to unsafe conditions and how to avoid sickness and injury on the job; prepared by the Safety Officer

Answer 12

Safety bulletin

Question 13

_________________- Used when a special event, detail, operation, or investigation requires the use of personnel and equipment over and above the normal daily activities of any precinct/unit.
 Prepared by the commander having responsibility for personnel coordination and supervision of an event.
 Completed at least five days before an event, when possible. With less than five days notice, the order will be completed as soon as possible.
 Include an order number obtained from the Operations Bureau office.
 Include assignment of a supervisor and adequate personnel to meet detail needs.

Answer 13

Operations orders

Question 14

________________ must be submitted on the appropriate form to the operations bureau office no later than 7 days after the completion of the event or cancellation date of the order

Answer 14

Cost analysis report

Question 15

Form 21, after action report must be submitted to the operations bureau no after than _______ days after completion of the event or cancellation date of the order.

Answer 15

14

Question 16

Documents are retained for ______ year. On each day, the appropriate file will be emptied of the previous year’s reports to make room for the current year’s documents for that day.

Answer 16

1

Question 17

Missing person log book is to be retained for _______ years past the last entry date.

Answer 17

5