Workplace Legislation Flashcards
1
Q
Health and Safety (First Aid) Regulations 1981
A
- have a suitably stocked first aid kit
- appoint a person to take charge of first aid arrangements
- provide opportunities for first aid training
- inform employees about first aid arrangements
2
Q
Workplace (Health, Safety & Welfare) Regulations 1992
A
- Ventilation - adequate ventilation should be ensured at all times
- Temperature - minimum temperatures will be set to ensure environment is suitable for work activity
- Lighting - adequate lighting should be provided; emergency lighting and personal workspace lighting
- Cleanliness - workplaces should be clean and free from dust with waste materials removed regularly and responsibly
- Drinking water - supply of drinking water should be available at all times
- Washing and toilet facilities - must be available with hot and cold running water
3
Q
Health and Safety (Display Screen Equipment) Regulations 1992
A
- analyse workstations to assess and reduce risks
- regularly check and maintain equipment to ensure it is safe to use
- provide safety equipment; anti-glare screens and wrist rests
- provide information and training to employees in the use of IT equipment and procedures
- offer eye tests on request to employees who use IT regularly
- encourage regular breaks to avoid stress-related problems or muscular problems
4
Q
Fire Precautions (Workplace) (Amendment) Regulations 1999
A
- carry out fire risk assessment
- have a fire evacuation strategy
- have fire-fighting equipment
- have fire detection and warning systems installed
- inspect/maintain fire-fighting equipment
- install emergency lighting
- regularly test fire alarms
5
Q
Employer and Employee Responsibilities
A
- employers have a legal responsibility to provide a safe working environment and equipment for the employees whereas employees must use the equipment correctly
- employees have a responsibility to report any health and safety hazards they notice to their employer whereas the employer has a responsibility to take action on the hazard as quickly as possible
- employers have a responsibility to risk assess any dangerous tasks that employees have to do whereas employees have a responsibility to ensure that they follow the procedures that are put in place by employers to reduce risk
- both employers and employees have a responsibility to work together to ensure health and safety legislation is complied with
6
Q
Principles of GDPR
A
- personal data must be processed lawfully, fairly and in a transparent manner
- personal data should be collected only for specific , explicit and legitimate purposes
- personal data should be adequate, relevant and limited to what is necessary
- personal data should be accurate and up-to-date
- personal data should be stored only as long as necessary
- personal data should be stored ensuring appropriate security, integrity and confidentiality
7
Q
Strategies to Comply with GDPR
A
- staff should not repeat confidential information when talking on the phone with customers
- staff should take time between customers to tidy away documents with confidential information on them
- any notes taken with customer details on it should be destroyed
- papers with customer information should be filed in locked filing cabinets when not in use
8
Q
Computer Misuse Act 1990
A
- accessing computer material without permission
- accessing computer material without permission with intent to commit further criminal offences
- altering computer data without permission
9
Q
Freedom of Information Act 2000
A
- everyone has a right to access official information
- a requester of information does not need to give a reason for wanting the information
- all requests for information must be treated equally
- only information that can be released to the world at large qualifies for disclosure
10
Q
Copyright, Designs and Patents Act 1998
A
- giving a copy to another person
- making a copy and then selling it
- using the software on a network
- renting the software without the permission of the copyright holder
11
Q
Communicating - Email
A
- can refer back
- contacting staff through group email saves time
- files can be attached
- can have proof that the email has been read
- absent staff can be kept in the loop
- email can be marked as urgent to gain attention from staff
- no guarantee that staff will actually familiarise themselves with the material
12
Q
Communicating - Intranet
A
- company policy and procedure documentation could be issued by this method ensuring all employees can access
- can set up an area dedicated to workplace legislation
- policies are kept up-to-date
- can be referred to at any time
- saves paper costs
13
Q
Communicating - Leaflet
A
- can be issued to all staff
- can show graphics/diagrams
- can retain for future use
14
Q
Communicating - Posters
A
- eye-catching
- constantly on display so act as a constant reminder
- may be ignored
- need to be regularly updated
- will not be seen by remote workers
15
Q
Communicating - Meetings
A
- can explain detailed information
- instant feedback
- questions can be asked
- presentation software can enhance points
- slide printouts can be issued to staff
- time consuming
16
Q
Communicating - VLE
A
- can access materials at any time
- can be interactive
- staff may be required to take a test to check understanding
- progress can be checked
- training can be tailored to individuals
17
Q
Consequences of Breaching Legislation to Organisation
A
- can attract unwanted media attention
- company reputation may be damaged
- may lose customers
- can be difficult to attract high quality staff
- business may be closed down
- may be reported to the information commissioner - resulting in costly legal action or fines
18
Q
Consequences of Breaching Legislation to Employee
A
- may receive verbal or written warning
- may be dismissed and have contract terminated
- may receive poor reference so hard to get a job
- lack of income may result in financial hardship
- may be demoted and lose responsibility
