Workplace Legislation Flashcards
hasawa employer
- should provide health and safety training
- should provide protective clothing and safe equipment and machinery
- should provide a written health and safety policy which is kept up to date and available to staff.
- should communicate clear procedures for dealing with accidents in the workplace and ensure they are accurately recorded.
hasawa employee
- should attend health and safety training
- should wear the protective clothing and follow guidelines on how to use the equipment and machinery.
- should ensure they are familiar with the organisations health and safety policy.
- be observant and report hazards in the workplace.
health and safety (first aid) regulations
- must be a qualified first-aid person and suitable first-aid equipment depending on the number of employees
- employers must carry out an assessment of their organisation’s specific first-aid needs.
workplace (health, safety and welfare) regulations
- effective and suitable ventilation
- lighting, as far is practicable, should be natural
- room dimensions should be suitable to ensure good health, safety and welfare.
- appropriate hand washing facilities should be available
- adequate supply of safe drinking water.
health and safety (display screen equipment) regulations
- employers must examine workstations and ensure that they are suitable for the work to be carried out.
- employers must ensure that workstations meet minimum requirements: the VDU can be adjusted with brightness and contrast, adjustable chairs are provided, footrests are provided if requested, keyboards can be adjusted and are separate from the screen.
- employers must provide eye tests if the employee requests this and provide glasses or contact lenses if special ones are needed for VDU work.
- employers must provide health and safety training and information to employees to ensure VDUs and workstations are used safely.
the fire scotland act/fire precautions workplace amendment regulations EMPLOYER
- identify the people at risk
- identify the fire hazards
- evaluate the risk and decide if existing fire safety measure are adequate
- record the fire risk assessment information where 5 or more employees are employed.
- review the fire risk assessment at regular intervals
- provide fire extinguishers, smoke alarms and fire alarms.
- practice fire drills at regular intervals
- regularly test fire alarms
- provide emergency lighting
the fire scotland act/fire precautions workplace amendment regulations EMPLOYEE
- each employee shall while at work take reasonable care for their own safety in respect of harm caused by fire
- take reasonable care for the safety of any other relevant person(s) who may be affected by acts or omissions of the employee
- co-operate with the employer in as far as is necessary with respect to fire legislation.
principles of GDPR
- personal data shall be processed lawfully and fairly
- personal data will be collected for a specific and lawful purpose
- personal data shall be adequate, relevant and limited
- personal data shall be accurate and kept up to date
- personal date should be kept no longer than necessary
- personal data shall be processed securely
staff actions to ensure compliance with GDPR (measures)
- data should be protected - shredded when finished with, computer screens locked.
- staff should be trained/ensure they attend GDPR training - especially new staff
- only collect and store relevant data and ensure data is only used for its original purpose
- ensure organisation is registered with the Information Commissioner’s Office
- ensure data is not transferred to 3rd party without permission
- create a clear data use policy to explain to data subjects how their information is used
- organisations must keep evidence of permission from subjects to store data
- have processes for subjects to opt in and out of data storage
computer misuse act
- no unauthorised access of computer material -> this means that it is an offence to access computer material that an organisation or individual has no right to access
- no unauthorised access with the intent to commit or help further offences -> this means it is an offence to access a computer system with the intent of committing an offence to gain information that you have no right to gain or use.
- no unauthorised changes to compute material -> this mean that it is an offence to modify or delete information on a computer system that you have not been authorised to.
freedom of information act
- public authorities are obliged to publish certain information about their activities
- when a request is made the organisation must inform the applicant of any charges that must be paid for the request ie photocopying, postage.
- the organisation must respond within 20 days.
- some information will be excluded from being accessed by the public.
- members of the public are entitled to request information from public authorities
- public organisations must be aware that the information they hold could potentially be viewed by the public
- the organisation must let the member of the public know when they can expect to receive this information
copyright, designs and patents act
gives creators of literary, dramatic, musical and artistic works the rights to control the ways in which their material may be used.
to reproduce any materials under copyright, a user needs to seek the owners permission and may be asked to pay a fee. a user can also pay a fee to the copyright licensing agency which will allow them to copy small sections without permission.
breaching health and safety legislation
the HSE can, if organisation doesnt follow regulation:
- enter and inspect premises without warning
- provide advice
- issue improvement notices and give warnings
- shut down premises
- impose a fine or prosecute if necessary
if employee doesnt follow regulations, the organisations discipline procedure includes:
- a verbal warning
- a written warning
- final written warning
- suspension
- dismissal
- fine
- demotion
- criminal or civil prosecution
general consequences of breaching legislation
- customers lose confidence in the organisation and do not want to deal with them again
- customers choose to buy their goods and services from your competitors, leading to a drop in sales and profits
- the organisation may face legal procedures and fines for non-compliance
- negative publicity for the organisation
- the organisation may develop a bad reputation
- an employee may be provided with a poor reference from their previous employer which may make it difficult to obtain a new post. this would lead to financial problems for that formal employee.
communicating legal requirements to employees - induction training
this is training a new employee receives when they start a new job.
they should receive a copy of the health and safety policy and also receive any necessary training on health and safety issues.
communicating legal requirements to employees - staff training
this is training staff receive on a regular basis to ensure they are kept up to date on health and safety issues, including the safe use of any new equipment.
communicating legal requirements to employees - notice boards/posters
this refers to displays in certain high traffic areas to remind staff about procedures such as fire drills and no smoking. these can be eye catching and constantly on display. however, employees may become complacent about reading new information and remote employees may miss important information.
communicating legal requirements to employees - company intranet
this is the organisations own web pages where key health and safety information can be posted. all staff will have access to this when they log in and files can be stored in a central area. company intranet can be easily updated with legislation updates.
communicating legal requirements to employees - demonstrations
this refers to practical activities such as fire drills or first-aid procedures where staff will take an active part and practice the training.
communicating legal requirements to employees - staff meetings
this refers to gathering staff either in one location or online to pass on information regarding health and safety. these are useful where information needs to be given to all staff and is one of the quickest ways of ensuring that important information is passed on. clarification can be given. an attendance register may be taken.
communicating legal requirements to employees - health and safety representatives
there are trained health and safety employees who should be available for advice and can provide information to employees.
communicating legal requirements to employees - email
add an attachment to an email and ask for a read receipt. however, employees may not actually read the entire email.
communicating legal requirements to employees - virtual learning
employees can access training materials in own time. it is interactive to aid understanding, but employees may not access their own training.
technology
intranet
presentation software
ediary
database
