workforce planning Flashcards
what is meant by workforce planning?
Workforce planning is the process of identifying future workforce requirements and putting systems in place to ensure that staffing needs are met.
why is workforce planning important?
Workforce planning is important because employees will inevitably leave to work elsewhere and promoted staff will need to be replaced.
benefits of workforce planning
- encourages planning
- gaps can be identified
- avoids understaffing
- identifies training needs
recruitment process
- Identifying a vacancy
- Carrying out job analysis
- Creating a job description
- Creating a person specification
- Advertising the job
- Reviewing application forms and CVs
- Creating a shortlist
- Interviewing candidates
- Making a selection
- Appointing
job analysis
Job analysis can help to decide whether a vacancy needs to be filled.
job description
A job description is a document that states the tasks and responsibilities of the job.
person specification
A person specification is a document that states the skills and qualifications needed to do the job.
CV
Curriculum vitae (CV) is a summary of the summary of the person’s education, qualifications and previous employment history.
application forms
Application forms consist of pre-prepared questions set by the organisation. This allows an organisation to easily compare potential candidates.
benefits and drawbacks of external recruitment
- new ideas
- no gap in staffing
- person is unknown
- training is required
benefits and drawbacks of internal recruitment
- less advertising
- motivating
- small pool of candidates
- can cause friction
selection interviews
Selection interviews enable more in-depth responses from candidates.
attainment tests
Attainment tests can measure the knowledge and skills of a candidate required for the position.
assessment centre
Candidates attend an assessment centre where testing provides extra information on their suitability for the job through practical assessments.
