Word Chapter 1 - Introduction to Word Flashcards
Chapter Summary
Understand how word processors work.
Word provides a multitude of features that enable you to enhance documents easily while typing or with only a few clicks of the mouse. As you type, the word wrap feature automatically positions text for you using soft returns; however, you can insert a hard return to force text to the next page or to increase spacing between paragraphs. Keyboard shortcuts are useful for navigating a document, and toggle switches are often used to alternate between two states while you work. Page numbers are easy to add, and they serve as a convenient reference point to assist in reading through a document. Word also offers a feature to quickly insert a preformatted cover page in your document. The Cover Page feature includes a gallery with several designs.
Customize Word
Word is useful immediately. However, many options can be customized. The Word Options dialog box contains ten categories of options that you can change, including General, Proofing, and Add-Ins.
Use features that improve readability.
When you create a document, you should consider how it will look when you print or display it. Margins determine the amount of white space from the text to the edge of the page, and you can set pages to display in portrait or landscape orientation. Headers and footers give a professional appearance to a document and are the best location to store page numbers. A section break is a marker that divides a document into sections, thereby enabling different formatting in each section. By using section breaks, you can change the margins within a multipage letter, where the first page (the letterhead) requires a larger top margin than the other pages in the letter. You can also change the page numbering within a document.
Check spelling and grammar.
In conjunction with the spelling and grammar check feature, the contextual spelling feature attempts to locate a word that is spelled correctly but used incorrectly. For example, it looks for the correct usage of the words there and their. A contextual spelling error is underlined with a blue wavy line.
Display a document in different views.
The View tab provides options that enable you to display a document in many different ways. Views include Print Layout, Full Screen Reading, Web Layout, Outline, and Draft. To change the view quickly, click a button on the status bar in the lower-right corner of the window. The Zoom dialog box includes options to change to whole page or multipage view.
Prepare a document for distribution.
To prevent loss of data you should save and back up your work frequently. You should also be familiar with commands that enable you to save your documents in a format compatible with older versions of Word. Several backup options can be set, including an AutoRecover setting you can customize. You can also require Word to create a backup copy in conjunction with every save operation. Word 2010 includes a compatibility checker to look for features that are not supported by previous versions of Word, and it also offers a Document Inspector that checks for and removes different kinds of hidden or personal information from a document. The Backstage view print area contains many useful options including options to print only the current page, a specific range of pages, or a specific number of copies.
Modify document properties.
You can create a document summary that provides descriptive information about a document, such as a title, subject, author, keywords, and comments. When you create a document summary, Word saves the document summary with the saved document. You also can print document properties.
