Week 4 - Topic 3 - Recording Information (Part 2) Flashcards

1
Q

What are General Journals used for?

A

are used to keep a chronological record of all transactions and events that occur in a business during an accounting period.

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2
Q

When are Special Journals used?

A

used when there are large volumes of repetitive transactions that a general journal could not handle efficiently.

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3
Q

Where are totals transferred from into relevant ledger accounts?

A

From special journals

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4
Q

Fill in the following one word gap: Every item in the business must have its ______ ledger account.

A

own

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5
Q

What is an example of adjusting an entry?

A

Changing from an asset to an expense account

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6
Q

What are Trial Balances used for?

A

are used to check whether your accounting equations are still in balance, due to the large number and nature of information recorded. Take ach account number, name and numerical balance.

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7
Q

What are the 4 key pieces of information that every general journal entry must have?

A
  1. Date
  2. Names of ledger accounts involved (including their numbers)
  3. Amounts for debits and credits
  4. A narration
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8
Q

What is a ‘Chart of accounts’?

A

a list of all ledger accounts and their respective numbers.

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8
Q

Define ‘General ledger’?

A

all of our ledger accounts compiled together into one.

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9
Q

Define ‘Posting’?

A

is the process of moving the transaction from the general journal to the ledger account. We need to know the date, cross-reference and amount for each. IT MUST ALWAYS REMAIN IN BALANCE

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10
Q

Fill in the following gap: For the Income Statement, include the _____________ accounts ONLY

A

income and expense

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10
Q

Define Cross-Reference in terms of accounting?

A

is just the opposite account name involved in the transaction. It isn’t the description of what happened in the transaction.

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11
Q

Fill in the following gaps: For the Statement of Changes in Equity, include the ______ accounts ONLY, along with _______ from the income statement and the ______ of capital from the end of the last period.

A

equity, profit (loss), balance

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12
Q

Fill in the following gaps: For the Balance Sheet, include the __________ accounts ONLY, along with the ________ of capital from the statement of changes in equity.

A

asset and liability, closing balance.

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