WEEK 4: Developing presentations and slideshows Flashcards
The framework
The framework for your presentation starts with your understanding of the business task.
The purpose of a framework
Is to create logical connections that tie back to the business task. It also gives your audience context about your data and helps you focus on the most important information.
The McCandless Method
Moves from the general to the specific, like it’s building a pyramid.
Good presentation
Title, subtitle
Maintain the same theme throuhought the presentation
Enough information on the slides for the audience to know what they should be looking and listening to.
Bad presentation
No story, no logical flow
No titles
Too much text
Hard to understand
Uneven and inconsistent format, no theme
No recommendation
Data analysis responsabilities
analyze data and present your findings effectively.
Tips for presentation
try taking deep, controlled breaths to calm your body down
Start with the broader ideas,and finish by the specifics
Use the 5 seconds (First, wait five seconds after showing a data visualization to let your audience process it, then ask if they understand it.)
Preperation is key
Sharing your presentation via email and putting some forethought into how accessible your data viz is before your presentation can help ensure your work is accessible and understandable.
Try to keep in mind that your audience won’t always get the steps you took to reach a conclusion.
Answer basic questions about where the data came from and what it covers: How is it collected? Does it focus on a specific time or place?
Adding any assumptions or methods you used to reach your conclusions can also be useful.
Your audience also has a lot on their mind already.
Try to keep your presentation focused and to the point to keep their minds from wandering.
Try not to tell stories that take your audience down into unrelated line of thinking.
Try not to go into too much detail about things that don’t concern your audience.
Share the right amount of content to keep your audience focused and ready to take action.
First, pay attention to how you speak. Keep your sentences short.
Don’t use long words where short words will work.
Build in intentional pauses to give your audience time to think about what you’ve just said.
Try to keep the pitch of your sentences level so that your statements aren’t confused for questions.
When you’re presenting, try to stay still and move with purpose.
Practice good posture and make positive eye contact with the people in your audience.
remember that you can practice and improve these skills with every presentation.
Accept and seek out feedback from people you trust.
Presentation Evaluation Checklist:
Do I use an attention-grabbing opening?
Do I start with broad ideas and later talk about specific details?
Do I speak in short sentences?
Do I pause for five seconds after showing a data visualization?
Do I pause intentionally at certain points?
Do I keep the pitch of my sentences level?
Do I stand still and move with purpose?
Do I have good posture?
Do I look at my audience (or camera) while speaking?
Do I keep my message concise?
Do I end by explaining to my audience why the data analysis matters?
Now, do the same for your slide deck:
Do I include a good title and subtitle that describe what I’m about to present?
Do I include the date of my presentation or the date when my slideshow was last updated?
Does my font size let the audience easily read my slides?
Do I showcase what business metrics I used?
Do I include effective visuals (like charts and graphs)?
Q&A Best practices
Listen to the whole question and wait to respond until they’re done talking.
Take a moment to repeat the question. (Repeating the question is helpful for a few different reasons. For one, it helps you make sure that you’re understanding the question. Second, it gives the person asking it a chance to correct you if you’re not.)
The appendix. This is a great place to keep extra information that might not be necessary for our presentation but could be useful for answering questions afterwards.
Make sure you understand the context questions are being asked in. ( Think about who is your audience and what kinds of concerns or backgrounds they might have.)
When answering, try to involve the whole audience. You aren’t just having a one-on-one conversation with the person that’s asked the question.
Keep your responses short and to the point.
You have all the background information and want to share your hard work, but you don’t want to lose your audience with a long and potentially confusing answer.
If it is a tough question that will require additional analysis or research, it’s fine to let your audience know that you’ll get back to them; just remember to follow up in a timely manner.
