Week #2 - Costing & RFP Flashcards

1
Q

what is cost estimating

A

an educate “guess” made by estimating department, as to what the costs will be prior to the job

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2
Q

what method will we use to determine the final price?

A
  • standardized price lists (simple if repeats, hard if complex)
  • % based = sliding scale per customer
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3
Q

some pricing policies are based on

A

operations strategy & business objectives

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4
Q

operations strategy includes

A
  • competitive priorities

- level of difficulty

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5
Q

business objectives include

A
  • new customers and sales effort
  • -trends in industry
  • material supplies
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6
Q

T or F an estimator needs to know/understand all the production methods within company

A

TRUE

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7
Q

who adds the markup

A

sales or CSR

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8
Q

T or F…know the cost est. before negotiating final price

A

TRUE

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9
Q

without a cost estimate

A

you don’t know if the job is profitable until it’s done

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10
Q

How many steps are involved in cost estimating

A

2 steps

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11
Q

what are the 2 steps involved in cost estimating

A
  1. planning production

2. assigning production times and costs

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12
Q

each department in planning production is called

A

a cost center (other cost centers might be marketing or sales)

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13
Q

the planning production steps involves

A
  • estimators breaking down into steps to make product

- creates an accurate job of plan

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14
Q

what is the formula for assigning production times and costs?

A

cost center estimates= (production time x BHR) + consumables (materials) + buyouts (outside services)

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15
Q

Production time is the

A

rate/time it takes to consistently produce a product in repeatable conditions (eg. Folder: 20,000 sheets per hour (1 hour)

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16
Q

how do you determine the rate?

A
  • industry average

- collected info from production

17
Q

what is BHR?

A

rate at which it costs you to use that cost center

18
Q

what are the issues with BHR

A
  • incl small portion of indirect costs (e.g. admin costs)

- might over inflate costs (if job too small)

19
Q

production time includes

A
  1. consumables (materials used, quantity and cost)

2. buyouts (outside services or outsourcing)

20
Q

define job order costing

A

tracking and applying actual costs to the job after production

21
Q

whats the purpose of job costing

A
  1. compare actual cost to estimated cost

2. ensure all changes that customer make are accounted for on final invoice to customer

22
Q

How to calculate job order costing?

A

job order costing = dL + dM + OH

23
Q

how do you calculate dL?

A

direct labour
dL = dLH x dLC

hours tracked by: timesheet, computer

24
Q

how to you calculate dM?

A

direct materials

  • directly allocated to “1” product
  • tracked by: consumables used, purchase orders
25
Q

define overhead

A

cost associated with running your business but is not main source of income (usually calculated annually)

26
Q

how is overhead calculated

A
  1. OH = total OH cost/ DL cost
  2. OH rate/hr = total OH cost / Total dLH ..then calculate
    OH- OHrate x dLH
27
Q

What are some issues with costing

A
  1. project is custom

2. each job has its unique requirements

28
Q

What and why do company’s tender

A

to tender a docment is a great way to earn/seek new potential vendors (economic, political, social)

29
Q

List the typs of documents

A

a. tender vs quoateation
b. RFI
c. RPI
d. RFQ
e. master contract
f. RFP
g. EOI
h. Unsolicited proposal

30
Q

tender vs quaotation

A

quatation: doesnt mean to say they will buy anything
tender: intention to buy goods/services

31
Q

Whats an RFI & RPI

A
  • request for info: focus on capabilities of potential suppliers
  • request for pre-qualifying info: prescreening doc
32
Q

whats an RFQ & Master contract

A

request for quotation: suitable for products that are standardized. Comes after RFI or RFP
master contract: terms and conditions

33
Q

whats an EOI & Unsolicited proposal

A

expression of interest: fishing

unsolicited proposal: sent to a company by a potential supplier

34
Q

whats thw GO/NO GO decision

A

pass/fail test, should we submit RFP?

35
Q

where do you find an RPF?

A

biddingo.com