VOLUME 5 Flashcards
IT IS THE DUTY OF WHOM TO BE THOROUGHLY FAMILIAR WITH ALL FORMS, WHICH THEY MAY BE REQUIRED TO USE?
ALL MEMBERS
NO ADDITION OR ELIMINATION OF FORMS, RECORD BOOKS, OR FILES WITHOUT APPROVAL OF?
ADMINISTRATIVE OFFICE
ALL INVESTIGATIVE REPORTS SUBMITTED IN?
DUPLICATE
FORWARD FORMS OR REPORTS ON THE FORM PROVIDED, WHAT IS USED WHEN NO OTHER REPORT IS PROVIDED?
F 225
FORM WITH “F” PREFIX IS?
PERMANENT DEPARTMENT FORM
WHAT IS A FORM WITH “TEMP” PREFIX?
A TEMPORARY FORM WITH A FIELD TEST OF 6 MONTHS OR LESS
HOW LONG ARE STATION FIRE PREVENTION FORMS KEPT?
3 YEARS FROM DATE MAKING RECORD
WHO MAINTAINS BRUSH CLEARANCE FORMS?
STATIONS WHICH HAVE OCCUPANCIES AND LOTS THAT ARE IN THE SCOPE OF THE BRUSH CLEARANCE PROGRAM
HAZARDOUS VEGETATION/REFUGE FILE IS MAINTAINED WHERE?
CARDBOARD BOX
NOTICE OF NON COMPLIANCE F-1308 GOLDENROD IS FILED BY
MAP BOOK AND PAGE NUMBER IN NUMERICAL ORDER
PREFIRE PLANNING COMPRISES OF 2 SECTIONS IN WHAT ORDER?
MAPS
INSPECTIONS OUTSIDE OF STATIONS FIRST IN DISTRICT
MAP BLOCK NUMBERS ARE IDENTIFIED NUMERICALLY STARTING WITH WHAT NUMBER?
“1”
WHEN USED FOR IDENTIFICATION ON FOLDERS OR RECORDS, MAP BLOCK NUMBERS SHALL BE?
FOLLOWED BY STATION NUMBER
F-8 IS FOR?
ROSTER CHANGE
F-8
COPIES?
FORWARD?
EXCEPTION TO FORWARDING?
CHANGES?
3 COPIES;
FORWARD 24 HOURS AFTER ANY CHANGES, THROUGH CHANNELS TO PERSONNEL SERVICES;
EXCEPTION, VERBAL NOTIFICATION OF ON DUTY STATION COMMANDER
CHANGES ARE UNDERLINED IN RED INK
F-11
STATION DAILY ROSTER
HOW LONG DO YOU RETAIN F-11?
UNTIL USEFULNESS HAS PASSED
F-18 A
F-18 B
REQUEST FOR TRANSFER
REQUEST FOR TRANSFER PRIMARY VACANCIES
F-18
COPIES
RETAINED
ROUTING
2 COPIES;
END OF CALENDAR YEAR
ORIGINAL TO BUREAU
DUPLICATE TO MEMBER
F-41
REVISION REPORT,
USED TO RECOMMEND REVISION IN THE MANUALS,
NOTIFY PLANNING
F-41
COPIES
RETAIN?
1;
UNTIL PLANNING TAKES ACTION
DL44C
APPLICATION FOR COMMERCIAL DL
DL 44C
COPIES
FORWARD
1;
DMV WITH DL 51 AND DL 51A
F-70 HYDRANT TEST RECORD
USED TO RECORD HYDRANT TESTING
USED TO COVER 5 HYDRANT TESTS
F-70
COPIES
RETAIN
1
HYDRANT BOOK
F-80, STORE REQUISITION
COPIES
RETAIN
FORWARD
MAINTAIN
3
3 MONTHS AT ASSIGNMENT
3 YEARS FOR MEDICAL SUPPLIES
FORWARD 2 COPIES TO CONCERNED DEPARTMENT
MAINTAIN 1 COPY IN MEMBERS/STATIONS FOLDER
FORM GENERAL 84B WITNESS CARD
COMPLETED BY?
COPIES?
MAINTAIN?
FORWARD WITH?
NON CITY EMPLOYEE WITNESS ON SCENE OF ACCIDENT
1
PERMANENTLY
FORWARD WITH FG-88
FORM GENERAL 88, ACCIDENT REPORT
PREPARED WHEN?
COPIES?
MAINTAIN?
FORWARD?
5;
PERMANENTLY;
WITHIN 24 HOURS TO BUREAU THROUGH CHANNELS THEN FORWARDED TO PERSONNEL SERVICES
F-95 FIRE HYDRANT RECORD
USED TO KEEP RECORDS OF HYDRANTS. HOW MANY HYDRANTS PER LINE?
1
F-95
COPIES?
RETAIN?
FORWARD?
2;
PERMANENTLY;
WHEN NEW PAGES ARE REQUIRED
TO SUGGEST NEW METHODS OR PROCEDURES?
F-100 SUGGESTION FORM
HOSE INVENTORY RECORD?
F-121 TO RECORD DATE HOSE WAS ISSUED
10 YEARS EXPECTED LIFE
WHERE IS THE F-122 HOSE AND SALVAGE COVER OVERLAY KEPT?
BOOK 55
F-129, ANNUAL HOSE TEST RECORD
COPIES:
ROUTING:
RETAIN?
2;
1 COPY TO EQUIPMENT ENGINEERING
DUPLICATE IN BOOK 55
F-150 ACCIDENT REPORT
COPIES:
FORWARD:
ROUTING:
1;
AFTER OBTAINING ALL RECORDS (F-225, FG-88, FG-84)
BUREAU COMMANDER
F-151 ACCIDENT REPORT PROCEDURES IS KEPT WHERE?
KEPT IN ACCIDENT PACKET
F-181 FUEL USE REPORT
COPIES:
FORWARD:
ACCOUNTING:
DELIVERY:
DAILY RECORD OF FUEL DISPENSED OR DELIVERED;
1 USE FOR ONLY 1 MONTH;
CLOSE OF EACH MONTH TO ACCOUNT SERVICES;
FIGURES MAY BE ROUNDED, MEMBER DISPENSING SHALL COMPLETE ENTRIES;
ADD TO RUNNING TOTAL, ENTER BEFORE AND AFTER READINGS;
PRIOR TO 0800HRS: COMMANDER SHALL REVIEW ENTRIES
F-215 LOAN RECEIPT
COPIES
2
F-340 A, B, C, E FIRE LIFE SAFETY VIOLATION
COPIES:
RETAIN:
RE-INSPECT:
A/B: 3
C/E: 2
RETAIN: 3 YEARS
SHALL NOT BE OVER 30 DAYS OF ISSUE
F-340 D FIRE PROTECTION PERFORMANCE CERTIFICATION
COPIES:
RETAIN:
ROUTING:
4;
5 YEARS
1, 2, 3 TO OWNER
4 IN STATION FILE
F-366 PRIVATE HYDRANT REPORT
COPIES:
FILE:
2
HYDRANT TEST BOOK
F-367
FIRE HYDRANT REPORT
SENT TO STATIONS WHEN INSTALLED, ENLARGED, RELOCATED, OR REMOVED
F-367 FIRE HYDRANT REPORT
COPIES:
FORWARD:
2
TO HYDRANT UNIT WITHIN 14 DAYS OF RECEIPT
F-377 BIMONTHLY INSPECTION
TO DOCUMENT PREVENTIVE MAINTENANCE OF APPARATUS
F-377
COPIES:
RETAIN:
FORWARD:
2;
6 COPIES IN LOG BOOK;
TO BC NO LATER THAN THE DAY BEFORE INSPECTION OR 15TH
F-380
APPARATUS YEARLY MILEAGE
TO RECORD MILES DRIVEN IN A FISCAL YEAR AND TOTAL MILES OF VEHICLE
F-380
COPIES:
RETAIN:
FOWARD:
2;
1 YEAR;
S&M BY 10 DAYS AFTER THE NEW YEAR
F-362 FUEL USAGE REPORT
FUEL CONSUMED DURING PUMPING, AERIAL, AND ALL OFF HIGHWAY MILES
F-362
COPIES:
FORWARD:
2;
ACCOUNT SERVICES NO LATER THAN 5 DAYS AFTER END OF EACH MONTH
F-620 ACCIDENT PACKET
RETAIN:
FORMS:
PERMANENTLY IN DEPARTMENT VEHICLES;
FG-84, FG-88, F-150, F-151
F-701
STATISTICAL INFORMATION
COPIES:
RETAIN:
2; 1 LOG BOOK, 1S&M
IN LOG BOOK
F-702
ASSIGNMENT RECORD
RETAIN:
IN LOG BOOK
F-702, WHEN TRANSFERRED OR DETAILED, WHO CHECKS THE INVENTORY?
OFFICER
F-704, MAINTENANCE RECORD
COPIES OF MAINTENANCE AND LUBE RECORDS
F-704
COPIES:
RETAIN:
1;
LAST 6 COPIES
F-705 REPAIR RECORD
RETAIN:
IN LOG BOOK
F-706 BATTERY RECORD
COPIES:
RETAIN:
1;
WHEN COMPLETELY FILLED
F-709 FIREFIGHTING INVENTORY RECORD
RETAIN:
IN LOG BOOK
F-710 TIRE RECORD
COPIES:
RETAIN:
1;
PERMANENTLY IN LOG BOOK
F-972, DAILY PRE-TRIP INSPECTION RECORD
USED BY MEMBERS RESPONSIBLE FOR HEAVY APPARATUS CHECKS
F-972,
COPIES:
RETAIN:
1
1 MONTH AFTER LAST ENTRY IN LOG BOOK
F-973W/M
WEEKLY/MONTHLY
APPARATUS/EQUIPMENT CHECK RECORD
COPIES:
RETAIN:
1;
1 MONTH AFTER LAST ENTRY IN LOG BOOK
F-974 RESERVE APPARATUS CONDITION AND INVENTORY RECORD
COPIES:
RETAIN:
1;
IN LOG BOOK 1 YEAR AFTER LAST ENTRY
F-975, LIFELINE/RESCUE KIT
DOCUMENT:
DATE OF USE, USAGE AND MONTHLY INSPECTION OF KIT
F-975;
ENTER:
RETAIN:
1 OPERATION PER LINE;
IN BOOK 55
F-976, ANNUAL GROUND LADDER INSPECTION
COPIES:
RETAIN:
FORWARD:
1;
LOG BOOK;
TO S&M WHEN LADDER IS REMOVED FROM SERVICE
F-977, APPARATUS INSPECTION CHECKLIST
USED BY COMPANY COMMANDERS AND BATTALION COMMANDERS TO DOCUMENT BI-MONTLY INSPECTION OF APPARATUS
F-977
COPIES:
RETAIN:
SIGNATURES:
1;
3 YEARS IN LOG BOOK;
BATTALION AND COMPANY COMMANDER
F-978, HEAVY APPARATUS UNDERCARRIAGE INSPECTION CHECKLIST
USED BY BC AND COMPANY COMMANDER TO DOCUMENT 4 MONTH INSPECTION OF APPARATUS UNDERCARRIAGE
F-978A,
COPIES:
RETAIN:
SIGNATURE:
1;
3 YEARS IN LOG BOOK;
BC AND CC
F-978B, HEAVY APPARATUS UNDERCARRIAGE INSPECTION RECORD
USED BY BC TO DOCUMENT 4 MONTH INSPECTION OF APPARATUS UNDERCARRIAGE
F-978B,
COPIES:
RETAIN:
SIGNATURE:
2, 1-S&M, 1-LOG BOOK;
3 YEARS IN LOG BOOK;
BC SIGNS
F-979, SCBA INSPECTION CHECKLIST
USED BY CC AND BC TO DOCUMENT BI MONTHLY INSPECTION OF SCBA’S
F-979,
COPIES:
RETAIN:
SIGNATURES:
1;
3 YEARS BOOK 55
BC AND CC
WHAT FORM IS USED FOR DEFICIENCY OBSERVED IN APPEARANCE, ATTITUDE, WORK HABITS, PERFORMANCE OR ACTIONS?
F-1104, NOTICE TO IMPROVE
WHO MAY ISSUE AN F-1104 TO SECURE CORRECTION OF DEFICIENCY?
ANY SUPERVISOR WITHIN A MEMBERS CHAIN OF COMMAND WITH DIRECT KNOWLEDGE
F-1104,
COPIES:
RETAIN:
ROUTING:
3;
UNTIL DEFICIENCY CORRECTED OR PERMANENTLY;
1 TO MEMBER, 1 TO OFFICER, MEMBERS BUREAU COMMANDER;
F-1104
SIGNATURE:
MEMBER MUST SIGN COPIES, BUT SIGNATURE DOES NOT DENOTE CONCURRENCE OR NON CONCURRENCE
WHAT IF MEMBER REFUSES TO SIGN F-1104?
ISSUING SUPERVISOR SHALL SIGN IN MEMBERS PRESENCE (DATE AND TIME) DOCUMENTING MEMBERS REFUSAL
WHAT BOX DO YOU CHECK FOR F-1104?
CONCUR OR DO NOT CONCUR
WHEN DEFICIENCY IS CORRECTED AND IN NO CASE LONGER THAN 6 MONTHS FROM DATE OF ISSUE, THE MEMBERS IMMEDIATE SUPERVISOR SHALL INDICATE SO ON?
FIRST AND SECOND COPY
WHEN DEFICIENCY IS CORRECTED, WHO SHALL FORWARD THE SECOND COPY THROUGH CHANNELS TO MEMBERS BUREAU COMMANDER?
IMMEDIATE SUPERVISOR
WHEN THE BUREAU COMMANDER RECEIVES SECOND COPY OF DEFICIENCY CORRECTED, THE BUREAU COMMANDER SHALL?
RETURN SECOND AND THIRD COPIES TO MEMBER
WHAT HAPPENS WHEN A DEFICIENCY IS NOT CORRECTED?
ADDITIONAL NOTICES MAY BE ISSUED;
CTS ENTRY BUT NOTICES SHALL NOT BE ATTACHED TO ENTRY
WHAT IS USED WHERE SERIOUS OR REPEATED VIOLATIONS THAT NECESSITATE APPROPRIATE ACTION AND PROPER DOCUMENTATION?
F-1105 REPRIMAND
ALL REPRIMANDS SHALL BE WRITTEN BY WHO?
PSD
HOW IS REPRIMAND FORWARDED?
EMAIL TO MEMBERS BUREAU COMMANDER AND FORWARDED THROUGH CHANNELS TO MEMBERS IMMEDIATE SUPERVISOR
HOW MANY COPIES OF F-1105?
3;
1-MEMBER
1-PSD
1-MEMBER’S PERSONNEL FOLDER AT PERSONNEL SERVICES SECTION
IMMEDIATE SUPERVISOR RESPONSIBILITY FOR F-1105?
SIGN ALL THREE COPIES AND RETURN 2 TO IMMEDIATE SUPER, WHO WILL FORWARD TO PSD WITHOUT DELAY
CAN AN EMPLOYEE HAVE A REP DURING ISSUANCE OF F-1105?
YES
MEMBER MUST DO WHAT WHEN ISSUED AN F-1105?
SIGN AND DATE AND INDICATE CONCURRENCE/NON CONCURRENCE
WHAT IF A MEMBER REFUSES TO SIGN F-1105?
ISSUING SUPERVISOR SHALL SIGN IN MEMBERS PRESENCE (TIME AND DATE) DOCUMENTING MEMBERS REFUSAL
A MEMBER MAY REQUEST AN ADMINISTRATIVE APPEAL (GRIEVANCE) CHALLENGING THE REPRIMAND PER?
FF BILL OF RIGHTS ACT
GRIEVANCE BEGINS ON DAY FOLLOWING DAY REPRIMAND WAS PRESENTED TO MEMBER FOR A PERIOD OF?
15 CALENDAR DAYS
DURING THE PERIOD OF TIME IN WHICH THE APPEAL IS PROCEEDING THROUGH THE GRIEVANCE PERIOD, THE 2 ORIGINALS OF THE REPRIMAND SHALL BE RETAINED BY?
PSD
WHAT HAPPENS IF THE APPEAL IS APPROVED?
THE 2 ORIGINALS RETURNED TO MEMBER
WHAT IF A MEMBERS APPEAL IS DENIED?
MEMBER HAS 30 CALENDAR DAYS TO FILE A WRITEN RESPONSE
THE MEMBERS WRITEN RESPONSE SHALL BE ATTACHED AND ACCOMPANIED BY THE REPRIMAND WHERE?
MEMBERS PERSONNEL FILE
F-1105 RETAINED:
PERMANENTLY IN MEMBERS FOLDER AT PERSONNEL SERVICES
F-1105
ROUTING:
1-MEMBER
1-OFFICER
1-PSD THEN FORWARDED TO PERSONNEL SERVICES
F-1109A
VISITOR WAIVER
SIGN PRIOR TO USE OF FACILITY OR EQUIPMENT
F-1109A
COPIES:
RETAIN:
FORWARD:
2;
1 YEAR;
BC
F-1109B
INDEMNITY AGREEMENT
USED BEFORE VISITOR USES FACILITY/EQUIPMENT NOT EMPLOYED BY CITY;
USE WITH F-1109A
F-1122 PERFORMANCE EVALUATION
TO RECORD EMPLOYEE PERFORMANCE OF DUTIES
F-1122
COPIES:
RETAIN:
ROUTING:
COPY:
1;
PERMANENTLY;
PERSONNEL SERVICES SECTION;
GIVEN TO EMPLOYEE AT TIME OF EVALUATION
