Volume 5

Question 1

The F-_____ is used for intra-departmental correspondence, which is routed “through channels.”

Answer 1

F-225 (red letterhead with boxes)

Question 2

The F-____ is used for intra-departmental correspondence, including correspondence with the Board of Fire Commissioners, when routing “through channels” is not desired or required.

Answer 2

F-223 (red letterhead without boxes)

Question 3

F-____ is to be used for correspondence directed to elected city officials (Mayor, Councilpersons, City Attorney, Controller); correspondence with other governmental agencies (county, state, federal); and the public.

Answer 3

F-228 (black letterhead)

Question 4

Report Format

Reports and records shall be:

Answer 4

A. Forwarded on form provided
B. Typewritten, unless exempted by Bureau policy
C. Limited to one subject
D. Single-spaced (double-spaced between paragraphs)

Question 5

Names in Reports

Unless otherwise specified, member’s name shall be entered by:

Answer 5

• Last Name, First Name, and Initial (if any).

Question 6

When changes or corrections are made to final reports, records and journals, a line shall be drawn through the entry and the correction made in ink where?

The person making the correction shall initial it in ink.

Answer 6

-above the “lined out” item OR in the margin.

Question 7

When signing intra-departmental reports, members below the rank of BC shall use?

Answer 7

Their full civil service name

Question 8

A permanent Department form is a form with an “____” prefix preceding a number.

Answer 8

F

Question 9

Entries in Personal Record Books shall be in? (Ink, typewritten, pencil?)

Answer 9

Typewritten or neatly printed in ink. Some entries, as indicated, are to be in pencil so they may be changed as necessary to bring the information up to date.

Question 10

Personal Record Books of members below the rank of _____ shall be kept on file at their places of assignment and entries shall be made by the commanding officer.

Answer 10

-Captain

(Officers shall retain their own Personal Record Books and make entries which shall be approved by their Commanding Officers.)

Question 11

Upon notification of transfer, members shall ______ their Personal Record Book, and any other pertinent documents to their new assignments, preferably before their report date.

Answer 11

-hand carry

(On duty Station Commanders shall make a journal entry that the transferred member will “hand carry “documents to new place of assignment.)

Question 12

At time of separation from the Department, the officer having custody of the member’s Personal Record Book shall complete necessary entries and forward the book to _______ without delay.

Answer 12

Personnel Services Section

Question 13

Station Files:

Individual folders for each member stored at the station shall contain what files?

Answer 13

F-23 Emergency Overtime Report

F-26 Reports of Administrative Overtime (AOD)

F-5020 Occupational Injury or Illness Report

F-166A

F-351 Time Record Work Sheet

F-351A Time Record Work Sheet

F-360 Adjustment of Platoon Duty Schedule

F-361 Request for Time Off or Vacation

F-1150 Outside Employment Activity Report

Other pertinent information concerning the member.

Question 14

The Fire Code states that all fire prevention inspection records shall be maintained for a period of not less than _____ years from the date of making such record.

Answer 14

3 years

Question 15

Fire Prevention files are strictly confidential. Refer any questions by citizens concerning your Fire Prevention files to ________.

Answer 15

Arson Investigation Unit.

Question 16

For the convenience of Company Commanders, a binder labeled ________ is provided for the retention of records requiring frequent entries.

In task force stations the contents of the binders may be arranged by company or category in the manner which will best fulfill the needs of the station as determined by the Station Commanders.

Answer 16

“Company Records” (Book #55)

Question 17

It is the responsibility of Station Commanders to properly maintain the Hydrant Test Record Book.

It shall contain which forms?

Answer 17

F-70 Fire Hydrant Test Record

F-95 Fire Hydrant Record

F-366 Report of Private Hydrants

Question 18

The F-Hazardous Materials Information Form (HMIF) is used to summarize the inspection information for data entry use.

All Hazardous Materials exceeding the following are required to be disclosed:

1. ____ gal for liquids
2. ____ cu ft for gases
3. ____ Ibs for solids

Answer 18

1. 55 Gal liquids
2. 200 cu. ft. Gases
3. 500 lb solids

Question 19

Form _____, Notice to Comply, is a Department of Building and Safety form which is initiated by members of the Fire Department to require that permanently wired smoke detectors be installed in multiple unit residential occupancies containing 2 or more dwelling units.

Answer 19

SD (smoke detector)