Volume 5

Question 1

Who’s duty is it to be thoroughly familiar with all forms, which they may be required to use?

Answer 1

All members

Question 2

There are to be no addition or elimination of forms, records books or files without approval of who?

Answer 2

Administrative Office

Question 3

Who do officers coordinate preparation of reports?

Answer 3

To not duplicate reports submitted

Question 4

All investigation reports are to be submitted in ____ ?

Answer 4

Duplicate

Question 5

What is a F-225 Red letterhead with boxes for?

Answer 5

For INTRAdepartmental correspondences routed through channels

Question 6

What is a F-223 Red Letterhead without boxes used for?

Answer 6

For intradepartmental correspondences including the board, when routing through channels is not desired or required

Question 7

F-228 Black Letterhead

Answer 7

Correspondences directed to Elected city officials (mayor, councilperson, city attorney) outside agencies and the public

Question 8

How are names on reports listed?

Answer 8

Last name, First name & initial

-in a long list of names, arrange alphabetically

Question 9

What are forms with a “F” prefix

Answer 9

Permanent department forms; may be reproduced by department equipment or purchased from city printing bureau or a commercial supplier

Question 10

Forms with a “Temp” prefix

Answer 10

Temporary form with field test of 6 months or less

Question 11

Who do you notify for form revision?

Answer 11

Forms control officer through channels (they are the senior administrative assistant in manuals and orders section)

Question 12

Retain station fire prevention files for how long?

Answer 12

3 years from date making record

Question 13

Station fire prevention files are to be kept confidential, who is the exceptions?

Answer 13

Mayor, city council, the board, and Gov. Agency

Question 14

What’s a F-173

Answer 14

General Occupancy

Question 15

What’s a F-173A

Answer 15

Bureau occupancy