Volume 2 PTQ 1 Flashcards
The executive staff consists of who?
Chief Deputy, Deputy F. C.’s, And deputy director
All supervisors are responsible for reviewing the standards of behavior with each new employee with in____ calendar days of employment in the FD or within 30 calendar days after transfer to a new assignment.
30 days
Employees shall maintain all licenses and certificates that are required by the department and report any suspension of a license or certificate with in____hours to their immediate supervisor.
24
Formal disciplinary action in ascending order of severity include
Letter of reprimand
Suspension
Reduction
Discharge
When the employee to be disciplined is a supervisor or manager, the rank to impose formal discipline shall be determined by the___
Deputy fire chief
Failing to maintain required California drivers license, including any proper endorsement is punishable by
First offense___ warning of reprimand
Second offense___ 3 – 10 days
Third offense___ 15– 30 days or reduction
Refusing a recall first offense is___ days off
15
Refusing a recall second offense is___
Discharge
Dishonesty; falsifying or submitting false records, records or documents, including timecards, mileage or expense claims
First offense___3 – 30 days, discharge
Second offense___ reduction, discharge
The____; all employees have the right to representation when they have a reasonable belief that discipline could be imposed against them based on the information that they are requested to provide. I
Weingarten Rights
Employee memos: supervisors and managers may instruct an employee to submit a memo regarding a potential disciplinary incident provided the instruction is in____and contains a statement about the____.
Writing, employees right to representation
____Or more time exchanges shift or partial shift taken off with in a calendar month shall require the jurisdictional battalion chief approval.
Three
Probationary firefighters shall not exchange periods of time unless approved by their____.
Jurisdictional battalion chief
All personnel shall provide themselves with a residence telephone, and notify there immediate supervisor within___hours of any changes in residence or telephone number
24
Assignment of over time shall be by direct contact only
No telephone answering machines
Benefit days –____,____and____shall be filled utilizing available personnel. Administrative site personnel shall have priority of choice for all benefit days
F, SP, V
Paramedic assessment engines shall have at least one certified paramedic assigned. If unable to fill the position the post position shall be recalled or the____may exercise administrative prerogative to fill the position
Jurisdictional BC
Administrative site personnel shall have priority of the first 15 shifts of the listed days below, or any combination
A – absent C – Berevement I– injury S– Sick Z- detail, including paramedic training and military leave X – suspension 56 V–vacancy
40 –hour personnel may change card file sites in____if a position is available. 40 hour personnel shall remain at card file site for at least___year
December, one
Recall record cards ( form 341) shall be revised annually each July 1 to reflect only those recalls recorded within the past___
Fiscal year
Upon promotion, personnel shall____over there recalls
Carry
Personnel shall be exempt from telephone standby due to the following
1__ already on duty
2__Annual v
3__ sick leave, industrial injury, or suspension
4___ bereavement leave
5__ exempted by___
Jurisdictional BC
A 40 hour employee may request a change to a 5/40, 4/40, or 9/80 work schedule. Such request shall be in writing and reviewed at each level of supervision. The____ shall approve or disapprove the request
Deputy fire chief
The daily minimum staffing requirements for the hazardous materials squads shall be:
1 captain
1 firefighter specialist
3 firefighters
The___or duty deputy chief will authorize the staffing and assignment of reserve apparatus
Operations bureau deputy chief
For immediate need the battalion of____Shall staff strike team or single resource reserve apparatus
Origin
Reserve apparatus staffed by the battalion of origin for an immediate need and subsequently assigned to cover a dark station will then be staffed by the battalion of___ in the next operational period.
Use
Military leave is paid at 100% for___Calendar days from July 1 through June 30 of the following year. Military leave with active orders only.
30
If the employee works less than____hours and goes home ill, He will be charge for a full shift of sick leave. If the employee works more than___hours but less then a full shift, no sick leave will be charged
12, 12
Jury duty is paid at 100% but all money received, Except mileage, must be turned into the___ division
Financial management
Employees who are subpoenaed to testify on matters related to their department duties or responsibilities, “Except for when testifying as a union witness in a grievance,” do so as part of their regular duties and are “not on leave”
Answer in statement
Witness leave is not provided when the employees appearance on a non-department matter is on a regular day off
Answer in statement
Call firefighter time cards shall be batched and forwarded to the jurisdictional battalion
chief on the____and____of each month.
1st and 16th
Probationary employees shall receive a probationary status report (form 511) as follows:
- Firefighters– At the end of the month through the___ months
- promoted uniformed employees and civilian employees – at the end of each month through the____ month
10th 4th
All probationary employees shall receive a Report of probationer (form 76R 338J – 2) at the end of the probationary period in accordance with the following:
- firefighter – prepared and forwarded to the reviewer by the and of the___ month.
- promoted and civilian employees–prepared and forwarded to the reviewer by the end of the___months
11th, 5th
Prior to a change in a employees supervisor, the rater shall prepare a____separation evaluation
Supervisor /Subordinate
A supervisor/subordinate separation evaluation is not necessary for rating. Less than___calendar days: 56 hour employees; or____calendar days: 40 hour and civilian employees
30, 10
All permanent employees shall receive an annual performance evaluation which is due as follows:
- firefighter, FFS , and all other non-supervisory employees performance evaluations must be completed and forwarded to the reviewer by___.
- fire captain and chief officer performance evaluations must be completed and forwarded to the reviewer bye___
December 31, March 31
When placing an employee on improvement needed an interim performance evaluation with an over all evaluation rating of improvement needed must be prepared. An improvement needed performance evaluation must incorporate a___
Plan for individual improvement (form 360)
And improvement needed period is____ months. Therefore, the required follow-up evaluation must be submitted by the end of the___ month to ensure sufficient time for review
6, 5th
On the follow-up evaluation, the employee can be rated___ or____
Competent, unsatisfactory
Upon completion of the discussion, The rater shall request the employee to sign the evaluation. If the employee declines to sign, the raiter should note this on the____ and process the report
Evaluation form
Reviewer approves all performance evaluations and the final report on probationer prior to raters discussion with employee ( 4 )
A) checks for required documentation
B) edits the comments section and checks grammar
C) Assures that comments are factual
D) signs and returns approved report to rater
Reviewers personal comments should not be added to performance evaluation, rather, they should be reconciled with rater prior to preparation of final performance evaluation report
Answer in statement
Employees signature serves only to confirm the discussion, not to indicate approval. Refusal by employee to sign report shall be noted on the form by rater
Answer in statement
Prepare a probationary status report (form 511) at the end of each month of the probationary period as follows:
- through the___month for probationary firefighters
- through the___month for promotional probationers and civilian employees
10th, 4th
During the 4th or 11th month of the probationary period, as applicable to the position, A single form report on probationers shall be prepared covering the____and final___months
11th, 12th
Any final report on probationer that will result in a overall rating of unsatisfactory must be reviewed by the___ A minimum of___weeks prior to the end of the probationary period .
Human resource division, 6
Time limits: if the employee fails to appeal a decision within the specified time the grievance shall be considered settled on the basis of the___
Last decision. No further appeal
A County employee selected as a representative in a grievance shall be required to obtain the permission of their____ to absent themselves from normal duties to attend a grievance meeting.
Immediate supervisor
Grievance steps for firefighter/Firefighter specialist
1st step – fire captain/Supervisor
2nd step– Battalion chief
3rd step– Assistant fire chief
4th’s step–deputy fire chief
All other representative employees
1st step– Immediate supervisor
2nd step–section head
3rd step–division chief
4th step – deputy fire chief/deputy director
Grievances to management may be presented on county time, but the use of this time shall not be excessive, nor shall this privilege be abused. The____shall determine what constitutes abuse
Fire chief
The department grievance form(form 377) has been designed to assist employees and management in serving appropriate time limits and procedures. One copy to supervisor, one copy personnel officer, one copy for self.
Form 377 must be filled out
Initially supervisor and employee shall resolve the grievance informally. First step– Within___Days from the occurrence employee shall file grievance using the department grievance form. The form shall state the nature of the grievance and the proposed solution requested from the department.
10 days
If the designated hearing authority fails to reply to the written grievance within the time limit the employee may submit a grievance to the____. Time limits may be extended or waived if both parties agree
Next higher level
Supervisor level– Step 1. Within____ Business days, Unless mutually agreed otherwise, the employees immediate supervisor shall meet with the employee and discuss the grievance and provide the employee with a written decision
10
All known or suspected incidents of employee misconduct resulting in a loss of County monies or resources shall be immediately reported to the___
Compliance officer
All full time, permanent employees are responsible on an____Basis to fill out a “report on outside employment activities of full time, Permanent county employees”, Form 355. This includes employees who are extended leave due to illness or injury
Annual
Under no circumstance should outside employment exceed___ hours per week
24
Female employees may wear stud or post typed earrings while on duty provided the earrings do not hang below the bottom of the ear lobes and do not exceed___inches in diameter. Two identical earrings must be worn one in each ear lobe
1/4
Valid transfer request must be received in the north regional operations bureau, bids and transfer office, no later than____Hours on the date transfer request close
1700
Processing each month is to be approximately as follows
A) new vacancies published on or before the___ of the month
B) transfers Close at 1700 on last business day of the month
C) transfers process the first week of the month
D) transfer personnel notified on the___of the month
E) transfers effective___ of the month
21st, 21st, first
Members of equal rank may make a mutual transfer, Subject to approval by the respective___
Deputy chief
All work schedules are designated by the___
Fire chief
The 40 hour schedule is designated by each____and approved by the fire chief
Bureau head
All personnel shall notify their immediate supervisor, with in___hours, of any change in name, address or telephone number.
24
Any employee who believes that he or she is a victim of sexual-harassment or retaliation should report the matter to his or her immediate supervisor or to that persons supervisor The employee may, as an alternative, report the matter directly to the___
Employee relations office
Any employee who believe that he or she is victim of sexual harassment or retaliation should report the matter to his or her immediate supervisor or to that person supervisor. The employee may as an alternative, report the matter to
Employee relations office
Los Angeles County office of affirmative action compliance
Department of fair employment and housing
Equal opportunity commission
Chief officers are responsible for promptly reviewing and forwarding information regarding possible criminal activities through channels to the office of the___
Chief Deputy
Commercial vehicle operations: it is unlawful for any person who has___percent or more, By weight of alcohol in his blood to drive a commercial motor vehicle. The chemical test will be within ___ hours after driving
.04%, 3
To avoid being under the influence while on duty, employees are advised not to drink at least___hours prior to starting work
12
Supervisors shall immediately contact there___upon reaching a conclusion or reasonable suspicion that an on duty employee is under the influence of drugs or alcohol
Supervisor
BC shall advise the employee that they have the right to representation and if a representative is requested, before further action pending the arrival of the representative(not to exceed___ hours)
4
If the employee has not provided a sufficient explanation, BC shall contact the responsible____(after hours, the duty____), through channels and shall request authorization to have employee tested for drugs.
Bureau chief, Deputy chief
Candidates for firefighter shall be tested for drugs prior to their initial appointment into County service. employees shall submit to random/ alcohol testing not to exceed___ Times during their initial probationary period.
.4
And approved medical leave of absence on accordance with professional treatment or rehabilitation plan, provided that the employee agrees to submit to unscheduled drug/alcohol testing for a period of___ years upon his/her return from leave
2
A County employee or his spouse shall not engage in any sale of goods or services that this department without prior authorization from the
Board of supervisors
All personnel to whom a County fire Department badge and identification card is issued shall keep it in good condition and must immediately notify their supervisor, And must also notify the Badge control clerk and/or the ID clerk in the personnel service section within ___Hours upon loss, Theft, or damage
24
A lost or stolen badge or department identification card must be _______ reported to the law enforcement agency having jurisdiction where the loss or theft occurred.
Immediately
When an employee is off on leave( e.g, military, family, illness, injury) for more than___Days, the employee is responsible for surrendering his/her official badge set and department identification card to his/her supervisor. The supervisor is responsible for returning the official badge set and department identification card to the____For the duration of the leave
90, Badge control clerk
Lost,: or damage badges must be reported immediately by the employee to his/Her supervisor by completing a survey request(form 41) and submitting it through channels to the departments Badge control clerk within___ hours. A declaration of lost fire department issued badge/cap-piece/identification card(form 40) and a police/Sheriff report must accompany form 41
24
The employee whose badge is lost or stolen must ensure that a police report is filed____With the law enforcement agency having jurisdiction where the lost or theft occurred.
Immediately
Discharge of firearms: FIU members shall report any firearm discharge to the FIU Captain. The FIU Capt. shall notify the jurisdictional operations BC, The_____,_____, Prevention Bureau Deputy FC and/or duty chief or Duty Deputy chief through command and control
Special unit BC, Fire Marshall
The FIU captain, The jurisdictional operations BC and the special unit BC shall respond immediately to the scene. The____shall verbally notify FCCF of the findings and follow up with a____for distribution to the executive staff
FIU captain, Special interest memo
The FIU member whose firearm was discharged shall submit a full report of the incident within___ through channels to the FC
24 hours
In the event a member is required to discharge his firearm in the course of duty, the member shall notify, through FCCF, the____or____to investigate the incident
Sheriffs department, Local police
The bereavement officer shall be appointed by the deputy fire chief, of the deceased members bureau and shall be at least the rank of____, Or position of section head or above
Battalion chief
All donations( Cash Or non-cash) shall require approval from a____or designee
Deputy chief
_____Is the combined dispatch of the closest equipment and personnel for both jurisdictions to structural fires and other emergencies
Automatic aid
_____ for watershed fires wherein both agencies dispatch a first alarm assignment of equipment and personnel into a pre-designated initial action zone that extends from both sides of the jurisdictional boundary.
Initial action
____ A mutual agreement document between fire chiefs of two entities, Authorized by the execution of the automatic aid agreement, detailing day to day operations of both agencies.
Memorandum of understanding
An automatic Aid/initial action agreement must be executed by both the Council and the____
Board of supervisors
_______Shall work in conjunction with the_____and the outside agencies to draft automatic aid/ initial action agreements and subsequent memoranda of understanding
Assistant chiefs and battalion chiefs, planning analyst
_____: A team appointment by the administrative deputy of the administrative bureau assigned to investigate the circumstances of any incident where there are multiple or serious injuries of an employee.
Incident investigative team
_______ shall receive and review copies of all occupational injury reports from the return to Work Injury Coordinator, and check the validity of the case number issue Cal OSHA form 200. Review all safety referrals submitted and maintain in files for 5 years
Safety officer
Who shall conduct quarterly safety meetings with supervisors and provide typewritten minutes of the meetings to division safety coordinators. All reports For five years
Section safety managers( battalion chiefs– Section managers)
Major injuries, Multiple injuries or deaths shall be investigated by and__________ appointed by the safety panel Cordinator.
Investigative team
Employee may anonymously report safety and health hazards, unsafe work practices or work procedures by completing a safety referral, form 565, and mailing it directly to________________
Assistant fire chief or division chief,
The LDA. Can’t be extended if the injured/ill employees restrictions change indicating improvement due to the LDA
>___ calendar days= deputy chief approval required
>____ calendar days= chief Deputy or fire chief and deputy chief approval required
90, 120
Dispatch shall notify the on call CISM team leader of the following critical incidents that require automatic interventions
A) line of duty death
B) serious line of duty injuries
C) suicide of my fellow employee
The incident commander shall not make his decision to initiate a CISM team member contact based upon the impacted employees verbalized need for, or against, CISM. The incident commander should contact the on call____ through dispatch for guidance to evaluate the situation
CISM team leader
All communication between a peer supporter and another employee are confidential. The only exceptions are those situations that involve a______ situation or incident of abuse that is required by law to be reported.
Life threatening
Site supervisor shall notify the communication center which in turn shall notify the Department safety officer in the following cases:
1) serious occupational injury, illness, hospitalization or death to F.D. Personnel
2) all non-employee injuries occurring at F. D. administrative sites
