Various Kind of report

Question 1

What is report?

Answer 1

• It is a major form of technical/business/professional communication.

Question 2

Informal Report

Answer 2

It is written according to organization style and rules, but usually does not include the preliminary (front) and supplemental (back) material.

Question 3

TYPES OF INFORMAL REPORT

Answer 3

▪ Progress report
▪ Sales activity report
▪ Personnel evaluation
▪ Financial report
▪ Feasibility report
▪ Literature review
▪ Credit report

Question 4

Formal Report

Answer 4

• The formal report is the collection and interpretation of data and information.
• The formal report is complex and used at an official level.

Question 5

ANALYTICAL REPORTS

Answer 5

This type goes a step beyond presenting results. Analytical reports present results analyze those results, and draw conclusions based on those results.
Explain what cause a problem or situation – Present the results of a traffic study showing accidents at an intersection – the report explains what it means.

Question 6

RECOMMENDATION REPORTS

Answer 6

This type advocates a particular course of action. This usually present the results and conclusions that support the recommendations.

Question 7

OBJECTIVES OF REPORTS

Answer 7

• To present a record of accomplished work (Project report)
• To record an experiment (primary research report/laboratory report)
• To record research findings or technical specifications (a report on the details of a new product)

Question 8

STRUCTURE OF REPORTS

Answer 8

A key feature of reports is that they are formally structured in sections. The use of sections makes it easy for the reader to jump straight to the information they need.

Question 9

ABSTRACT

Answer 9

(Also called the Summary or Executive Summary)This is the ‘shop window’ for your report. It is the first (and sometimes the only) section to be read and should be the last to be written.

Question 10

INTRODUCTION

Answer 10

Also called Background or Context)
In this section you explain the rationale for undertaking the work reported on, including what you have been asked (or chosen) to do, the reasons for doing it and the background to the study. It should be written in an explanatory style.

Question 11

LITERATURE SURVEY

Answer 11

(Also called Literature Review or Survey/Review of Research) This is a survey of publications (books, journals, authoritative websites, sometimes conference papers) reporting work that has already been done on the topic of your report. It should only include studies that have direct relevance to your research.

Question 12

METHODS

Answer 12

(Also called Methodology)
You need to write your Methods section in such a way that a reader could replicate the research you have done.

Question 12

DISCUSSION

Answer 12

This is probably the longest section and worth spending time on. It brings everything together, showing how your findings respond to the brief you explained in your introduction and the previous research you surveyed in your literature survey.

Question 12

RESULTS

Answer 12

(Also called Data or Findings)
This section has only one job which is to present the findings of your research as simply and clearly as possible. Use the format that will achieve this most effectively e.g. text, graphs, tables, or diagrams.

Question 13

REFERENCES

Answer 13

(Also called Reference List or Bibliography)
List here are the full details for any works you have referred to in the report, including books, journals, websites, and other materials.

Question 13

APPENDICES

Answer 13

The appendices hold any additional information that may help the reader but is not essential to the report’s main findings: anything that ‘adds value’.

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