Untitled Deck Flashcards
Who is responsible for the ‘Directing a Project’ process?
The Project Board.
What is the purpose of the ‘Directing a Project’ process?
To enable the Project Board to be accountable for the project’s success by making key decisions and delegating day-to-day management to the Project Manager.
What are the objectives of the ‘Directing a Project’ process?
Authorise initiation and delivery of the project.
Provide management direction and control.
Ensure the project remains viable throughout its lifecycle.
Maintain an interface with corporate or programme management.
Manage and review the benefits review plan.
When does the ‘Directing a Project’ process start?
It starts upon the completion of the ‘Starting Up a Project’ process and is triggered by the request to initiate the project.
What are the five activities of the ‘Directing a Project’ process?
Authorise initiation.
Authorise the project.
Authorise a stage or exception plan.
Give ad-hoc direction.
Authorise project closure.
What actions are performed during the ‘Authorise Initiation’ activity?
Review and approve the project brief and product description.
Verify the outline business case.
Approve the initiation stage plan.
Commit resources for the initiation stage.
Inform stakeholders about the project initiation.
Authorise the Project Manager to proceed with initiation.
What happens during the ‘Authorise the Project’ activity?
Confirm the business case is adequate and viable.
Review and approve quality, risk, communication, and configuration management approaches.
Approve the benefits management approach.
Close the project prematurely if the board does not authorise it.
What is the purpose of the ‘Authorise a Stage or Exception Plan’ activity?
To approve an updated stage or exception plan when tolerances are exceeded, replacing the previous plan with the new baseline.
What does the ‘Give Ad-Hoc Direction’ activity involve?
Handling escalated issues, such as requests for change, off-specifications, or concerns, by consulting corporate or programme management and taking decisions accordingly.
What is reviewed during the ‘Authorise Project Closure’ activity?
Compare the original and current versions of the Project Initiation Documentation.
Approve the end project report and lessons learned.
Review and approve the updated benefits management approach.
Issue a closure notification to stakeholders.
How can roles be tailored in the ‘Directing a Project’ process?
Accountability lies with the Executive, but others may assist. The Project Manager must not take decisions reserved for the Executive.
How is the ‘Directing a Project’ process adapted in Agile environments?
Ensure ‘Manage by Exception’ is operating effectively.
Empower Agile team members to be self-organized.
Use frequent and informal information flows.
What should be considered when directing a project from a supplier perspective?
The Senior Supplier represents supplier interests.
If not initially appointed, the customer assigns someone to handle supplier interests.
Multiple Senior Suppliers may be needed for multiple suppliers.
What are the key considerations when directing a project within a programme?
Avoid conflicts of interest in Project Board roles.
Ensure governance accountabilities are explicit.
Which process enables the Project Board to exercise overall control of a project?
Directing a Project.
