Unit 7

Question 1

What is the purpose and benefits of Human Resource Information System? (HRIS)

Answer 1

The HRIS is a database system that contains all relevant human resource information and provides facilities for maintain and accessing these data. The HRIS is typically designed and structured to permit the retrieval of employee data or ad-hoc reports.

Question 2

List down the information that HRIS should include.

Answer 2

• **Job title
• Grade
• Salary
• Salary History
• Position History
• Supervisor
• Training Completed
• Special Complications
• Ethnicity
• Date of birth
• Disabilities
• Benefits selected**

Question 3

What is the benefits of HRIS?

Answer 3

• Management of all employee information including employees’ resume
• Reporting and analysis of employee information
• Company-related document such as employee handbook, emergency evacuation procedures, and safety guidlines
• Benefits administration including enrolment, status changes, and personal information updating.
• Complete integration with payroll and other company financial software and accounting systems.

Question 4

An Effective HRIS can help companies track the following…..

Answer 4

• Attendance
• pay raises and history
• pay grade and position held
• Performance development plans
• training received
• dispciplinary action received
• personal employee information
• Management and key employee succession plans
• High potential employee identification
• Applicant tracking, interviewing and selection

Question 5

List and explain the functions of HRIS.

Answer 5

• Input function
  The input function provides the capabilities needed to get human resource data into the HRIS
• Data maintenance function
  The data maintenance function is responsible for the actual updating of the data stored in the various storage devices.
• Output function
  The output function is concerned with the information and reports produced by the system.

Question 6

List down the components of a HRIS.

Answer 6

• Training records
• Performance records
• Payroll data
• Benefits records
• medical records
• sick or hospitalisation records
• accident records
• annual leave records

Question 7

Briefly explain statutory information.

Answer 7

Statutory information is considered required information from new hires according to the employment act.

Question 8

What information is considered statutory information?

Answer 8

• **Name
• Date of birth
• **