Unit 5: Provide Logistic Support for Training

Question 1

Describe the key considerations for setting up the physical environment for training.

Answer 1

Immersive learning:
- Comfort of learner
- Conduciveness
- Involvement in learning

1. Group size
   Number of participants will influence the location choice and training activities.
2. Location
   Convenient location. Cost and accessibility of the location.
3. Level of formality and authority
   Content is more valued than the relationship between trainer and participants.
4. Nature of Training and Type of Activity.
5. Amenities and resources needed
   - Need for a writing surface.
   - Need for moveable furniture.
   - Common amenities
   - Training Resources and Technology
   - Distractions

Question 2

Determine the range of logistics and support needed to facilitate onsite/offsite training activities.

Answer 2

1. Checklists
2. Training Materials
3. Learning Resources For Participants
4. Training Facilities
5. Training Resource / Technology / Equipment
6. Refreshments and Amenities
7. Attendance List and Name Tags
8. Certificate of Participation
9. Floor Plan
10. Contigency / Evacuation Plan
11. Programme Folder and Stationary Supplies
12. Pre-training assessment
13. Post-Training Feedback / Evaluation Forms
14. Notifications for training sent to staff promptly
15. Attendance List and Name Tags
    Reception counter.
    Procedure for preparing attendance list:
    - Ensure it is completed, accurate and in correct format
    - Arranged in alphabetical order, by register number or name of organisation, etc.

Question 3

Describe the different room layout or seating styles.

Answer 3

Classroom Style:
- Allow participants to listen to the trainer at the front of the room (+)
- Writing surface supports note taking and use of handouts and other materials (+)
- Limitation in space and mobility for participation in group activities (-)
- The audience less likely to interact as they are not facing each other (-)

Herringbone (Training or Meeting Room Layout Style) (Fish bone seats):
- Most interactive of large group setups (+)
- Trainer can see all participants (+)
- Lecture style as seats angled towards podium (+)
- Audience closed in, difficult to leave or enter (-)
- Aisles are required to ensure sufficient access to seating area (-)

Gala, Cabaret or Banquet Style:
- Good for a larger number of participants
- Allow for a focal point and presentation area
- Everyone can face forward to watch presentations
- Good for training sessions requiring a lot of group tasks

U-shape:
- Allow trainer to approach and engage with each participant (+)
- Able to have eye contact with all participants (+)
- Learners will be able to see presenter while taking notes (+)
- Learners will be able to watch a demonstration (+)
- Audience interaction is enhanced with audience members facing each other (+)
- Inefficient use of floor space (-)

Hollow Square or Rectangle:
- Excellent for facilitator-led meetings (+)
- Audience engagement is fully enhanced with participants all facing each other (+)
- Allow audience to consume plated food & beverage (+)
- Seating capacity is reduced (-)
- Lack of a focal point or main presentation area (-)

Perpendicular Style:
- Seats can be placed on either side of the tables
- Instructor can survey the trainees’ work
- Easy exchange between the trainer and audience
- Centre space can be used to hold exhibits or demonstrations

Four-Lead Clover Computer Lab Layouts:
- Eliminates the need for students to disturb others when entering and exiting the lab (+)
- Allows instructors to go from student to student to address individual problems and concerns (+)
- Students are sitting at their own computers, instructors will not be able to see what each students is doing at their own workstation (-)
- Student may not be paying attention to lessons or may be surfing to inappropriate websites in labs (-)
- More expensive as the computer lab furniture is made specifically for this design offering space for four computers on one table or desk (-)