Unit 2

Question 1

what are the categories of information holder

Answer 1

business, individual, charities, healthcare, government, education, community

Question 2

what is magnetic storage

Answer 2

stores data by storing 1s and 0s in the disk. the 1s are magnetised so the computer reads this data

Question 3

what is optical disk storage

Answer 3

uses laser to project beams of light onto spinning disk, allowing it to read data from DVD, BLU-RAY, CD

Question 4

what is solid state storage

Answer 4

data is stored in electronic memory cells

Question 5

what is the intranet

Answer 5

private network only accessible to authorised users, users have closed access and commonly used by schools

Question 6

what is extranet

Answer 6

private network accessible by internet only to authorised users, private and users have shared access

Question 7

what is a management information system (MIS)

Answer 7

used to collect, store, analyse and present data for organisation

Question 8

what are the 8 stages of data analysis

Answer 8

1- identify need
2- define scope
3- identify potential sources
4- source and select information
5- select appropriate tools
6- process and analyse data
7- record and store information
8- share results

Question 9

what are open information systems

Answer 9

can interact with other information systems, more open to hacking and data loss

Question 10

what are closed information systems

Answer 10

private and cant exchange data with other systems and access is limited but is more secure than open system

Question 11

what is the data protection act (2018)

Answer 11

protects data of individuals data that’s stored on computers and processed by organisations

Question 12

what is the computer misuse act (1990)

Answer 12

stops and punishes those who use computers incorrectly

Question 13

what is regulations of investigatory power act (2000)

Answer 13

used to monitor and access online communication of suspected criminals

Question 14

what is freedom of information act (2000)

Answer 14

allows people to request public authorities to release information

Question 15

what is copyright, designs and patent act (1988)

Answer 15

makes it criminal offence to copy work that isn’t yours without permission of creator

Question 16

what is privacy and electronic communications regulations (2003)

Answer 16

regulates how organisations can communicate with individuals

Question 17

what are RSS feeds- rich site summary

Answer 17

allows users to subscribe for updates from websites

Question 18

advantages of internet for individuals

Answer 18

increased communication speed, easy access to information, 24/7 access to services, social interaction

Question 19

disadvantages of internet for individuals

Answer 19

identity theft, cost of connection, source of distraction, cyber bullying, misinformation

Question 20

advantages of internet for businesses

Answer 20

share data quickly globally, online services always available, easy internal communication, staff can work from home

Question 21

disadvantage of internet for businesses

Answer 21

malicious attacks, cost of maintaining services, reputation and controversies

Question 22

what is sensitive information

Answer 22

should be protected from being publicly released as could harm someones safety or privacy

Question 23

what is non-sensitive information

Answer 23

can be released publicly with no negative consequences

Question 24

what is private information

Answer 24

relates to individual and shouldn’t be shared without permission

Question 25

what is public information

Answer 25

released to public and can be seen by anyone. public info is non-sensitive

Question 26

what is personal information

Answer 26

identifiable data about an individual

Question 27

confidential information

Answer 27

private data thats more restricted than sensitive information

Question 28

what is anonymised information

Answer 28

removes personally identifiable data from information so that an individual cant be identified

Question 29

what steps are involved in the management of information

Answer 29

collecting, storing, retrieving, manipulating and processing, analysing, securing, transmitting

Question 30

categories of information for individuals

Answer 30

communication, education and training, entertainment, planning, financial, research, location dependent

Question 31

categories of information for organisations

Answer 31

knowledge management and creation, MIS, marketing, promotion and sales, financial analysis and modelling, contact management, decision making, internal and external information, big data

Question 32

what information formats are used by PHBC

Answer 32

static website
streamed video
document store

Question 33

what information styles are used by PHBC

Answer 33

text- includes phone number
video- showing activities
audio- video would have audio
numerical- DOB
Boolean- allergy
tables- online form

Question 34

what information classifications are used by PHBC

Answer 34

sensitive- allergies
non-sensitive- availability
private- DOB
personal- name, DOB, emergency contact

Question 35

why is good quality information important for PHBC

Answer 35

inaccurate data leads to bad reputation and reviews, inaccurate information leads to allergies not being known, reliable information means camp can call parents if needed

Question 36

what legislation is important for PHBC

Answer 36

data protection act, privacy and electronic communications regulations, computer misuse act, equality act, information commissions office codes of practice

Question 37

what logical protection does PHBC use

Answer 37

usernames and passwords, encryption in transit, encryption at rest

Question 38

what physical protection does PHBC use

Answer 38

locks, timber building for storing equipment, biometrics for tablets

Question 39

what information and storage devices does PHBC use

Answer 39

handheld device, portable device, shared device

Question 40

what improvements should PHBC use

Answer 40

backup system, security staff, shredding old paper records, firewalls, anti-malware applications (protection measures)

upgrade to cloud (storage device)