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LbMn 3S > U8.2: Equipment and Inventory Management > Flashcards

U8.2: Equipment and Inventory Management Flashcards

1
Q

T/F:
In troubleshooting the equipment
these are needed when the operator notices changes such as drift in quality control or calibrator values.

A

T

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2
Q

T/F:
In troubleshooting the equipment
these are needed when the operator notices changes such as obvious flaws in equipment function.

A

T

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3
Q

T/F:
In troubleshooting the equipment
these are needed when the operator notices changes such as when equipment operates.

A

F;
equipment fails to operate

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4
Q

T/F:
In troubleshooting the problem, it is important to consider: Is the problem related to a poor sample? Has the sample been collected and stored properly? Are factors such as turbidity or coagulation affecting instrument performance?

A

T

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5
Q

T/F:
In troubleshooting the problem, it is important to consider: Is there a problem with the reagents? Have they been stored properly, and are they still in date? Have new lot numbers been introduced without updating instrument calibration?

A

T

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6
Q

T/F:
In troubleshooting the problem, it is important to consider: Is there a problem with the water or electrical supply?

A

T

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7
Q

T/F:
In troubleshooting the problem, it is important to consider: Is there a problem with the equipment?

A

T

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8
Q

T/F:
If problems cannot be identified and corrected in-house, use the faulty equipment

A

F;
attempt to find a way to continue testing until the equipment can be repaired.
(Place a note on the equipment so all staff are aware that it is not in use.)

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9
Q

T/F:
If problems cannot be identified and corrected in-house, arrange to have access to backup instruments.

A

T

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10
Q

T/F:
If problems cannot be identified and corrected in-house, ask the manufacturer to provide a replacement instrument during repairs.

A

T

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11
Q

T/F:
If problems cannot be identified and corrected in-house, send the samples to a nearby laboratory for testing.

A

T;
(must be in accordance to state regulations such as DOH AO 2007-027 on the referral of specimens)

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12
Q

May be provided by manufacturers from where the equipment is purchased

a. Troubleshooting the equipment
b. Service and repair of equipment
c. Retiring and disposing of equipment
d. Equipment maintenance documentation

A

b. Service and repair of equipment

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13
Q

Set up a procedure for scheduling service that must be periodically performed by the manufacturer.

a. Troubleshooting the equipment
b. Service and repair of equipment
c. Retiring and disposing of equipment
d. Equipment maintenance documentation

A

b. Service and repair of equipment

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14
Q

T/F:
In the service and repair of equipment, some warranties require that repairs be handled only by the medical technologist.

A

F;
only by the manufacturer

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15
Q

Large facilities sometimes have biomedical service technicians in-house who perform equipment maintenance and repair.

a. Troubleshooting the equipment
b. Service and repair of equipment
c. Retiring and disposing of equipment
d. Equipment maintenance documentation

A

b. Service and repair of equipment

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16
Q

Routine service should be scheduled so as not to interrupt the flow of work.

a. Troubleshooting the equipment
b. Service and repair of equipment
c. Retiring and disposing of equipment
d. Equipment maintenance documentation

A

b. Service and repair of equipment

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17
Q

occur when the instrument is:
* not functioning and not repairable
* outmoded and should be replaced with new equipment

a. Troubleshooting the equipment
b. Service and repair of equipment
c. Retiring and disposing of equipment
d. Equipment maintenance documentation

A

c. Retiring and disposing of equipment

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18
Q

T/F:
Retiring and disposing of equipment:
Fully retired equipment should be disposed of in an appropriate manner so that it will not accumulate, take up valuable space and create hazard.

A

T

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19
Q

T/F:
Retiring and disposing of equipment:
When disposing of equipment, salvage any usable parts, particularly if the equipment is being replaced with another similar one.

A

T

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20
Q

T/F:
Retiring and disposing of equipment:
When disposing of equipment, consider any potential biohazards and follow all safety disposal procedures.

A

T

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21
Q

T/F:
Biosafety cabinets must be decontaminated first before disposal.

A

T

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22
Q

T/F:
Equipment maintenance documentation:
Only frequently used equipment will have its own equipment maintenance document.

A

F;
Each major piece of equipment

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23
Q

T/F:
Equipment maintenance documentation:
Larger, commonly used equipment may be managed with an equipment maintenance document or manual that deals with all such equipment in the laboratory.

A

F;
Smaller, commonly used equipment such as centrifuges and pipettes

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24
Q

T/F:
An equipment maintenance document should include: step-by-step instructions for routine maintenance, including frequency of performance and how to keep records of maintenance instructions for carrying out function checks, frequency of performance, and how to record the results

A

T

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25
Q

T/F:
An equipment maintenance document should include: directions for calibrating the instrument, guide for troubleshooting, any required manufacturer’s service and repair, list of any specific items needed for use and maintenance, such as spare parts

A

T

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26
Q

T/F:
Interrupted availability of reagents, supplies and services is needed for efficient and cost-effective laboratory operations.

A

F;
uninterrupted

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27
Q

T/F:
Benefits of Purchasing and Supplies Inventory Management include:
* supplies and reagents are always available when needed
* high-quality reagents are obtained at an appropriate cost
* reagents and supplies are not lost due to improper storage, or kept and used beyond expiration

A

T

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28
Q

T/F:
Key components of Purchasing and Supplies Inventory Management include:
* vendor/manufacturer qualifications
* purchase agreements
* receiving, inspecting, testing, storing, and handling of materials

A

T

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29
Q

T/F:
Purchasing and Supplies Inventory Management:
All purchased material should be inspected and appropriately tested to ensure that specifications are met, and policies should be established for storing and handling materials as they are delivered to the laboratory.

A

T

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30
Q

T/F:
Key components of Purchasing and Supplies Inventory Management include:
* must allow for tracking materials to individual patients
* assessing and maintaining inventory
* controlling expiration periods
* dispatching supplies to satellite laboratories

A

T

31
Q

T/F:
The laboratory should be able to identify specific test materials used for performing tests on any given day, so that if there is a problem with a patient result, the laboratory will know what reagents were used.

A

T

32
Q

comparative evaluation

a. product research
b. product specifications

A

a. product research

33
Q

by consultation with other users

a. product research
b. product specifications

A

a. product research

34
Q

by reference to publications offering comparative studies of equipment and supplies

a. product research
b. product specifications

A

a. product research

35
Q

help assure adequate quality of materials

a. product research
b. product specifications

A

b. product specifications

36
Q

inventory control helps quality of purchased after reagents and supplies

a. product research
b. product specifications

A

b. product specifications

37
Q

T/F:
In Purchasing: Selecting Vendors, the laboratory should:
define criteria for supplies or materials to be purchased

A

T

38
Q

T/F:
In Purchasing: Selecting Vendors, the laboratory should:
look for the highest price, taking into account the qualifications and
credibility of the supplier

A

F;
best price

39
Q

T/F:
In Purchasing: Selecting Vendors, the laboratory should:
consider the advantages and disadvantages of purchasing “brand name” compared to “generic” products

A

T

40
Q

T/F:
It is not encouraged to seek information from other laboratories when considering quality, reliability of supply and cost.

A

F;
it may be useful

41
Q

T/F:
In Purchasing: Selecting Vendors, evaluate vendors after purchase factors, whether the vendor delivered the specified goods, and whether the central procurement body assured that user specifications were met.

A

T

42
Q

Documents involved in the purchasing process:
states the desired goods or services with an estimate of the cost

a. purchase requisition or order
b. packing slip
c. invoice

A

a. purchase requisition or order

43
Q

Documents involved in the purchasing process:
accompanies the shipped goods

a. purchase requisition or order
b. packing slip
c. invoice

A

b. packing slip

44
Q

Documents involved in the purchasing process:
where payment is made

a. purchase requisition or order
b. packing slip
c. invoice

A

c. invoice

45
Q

T/F:
In considerations in setting up purchasing procedures, understand any local or national government requirements that need to be accommodated in the contracts.

A

T
(e.g. Local FDA approval)

46
Q

T/F:
In considerations in setting up purchasing procedures, negotiate for the best price even if it undermines quality.

A

F;
without undermining quality
(e. g. cheapest reagents but with the highest sensitivity and specificity value)

47
Q

T/F:
In considerations in setting up purchasing procedures, carefully review all contracts to make sure the laboratory’s requirements are being met.

A

T

48
Q

T/F:
In considerations in setting up purchasing procedures, contracts should clearly address payment mechanisms and provisions to assure reliable availability and delivery of reagents and supplies.

A

T

49
Q

T/F:
In considerations in setting up purchasing procedures, do not ask if there are penalties for ending a contract.

A

F;
ask if there are penalties

50
Q

T/F:
In considerations in setting up purchasing procedures, determine how payments will be made, and how the vendor will assure reliable availability and delivery of supplies and reagents.

A

T

51
Q

Rearrange steps for implementation:
(1) Establish a system.
(2) Analyze the needs.
(3) Maintain an inventory system.
(4) Assign responsibility.
(5) Establish the minimum stock needed.
(6) Develop needed forms and logs.

A

4 > 2 > 5 > 6 > 1 > 3

52
Q

very important process that can help calculate how much is required of any particular item for a given period of time

A

Quantification

53
Q

performed when making annual plans for the laboratory and this planning will take into account the usual usage of supplies and reagents

A

Quantification

54
Q

Accurate __________ will:
* ensure essential supplies will be available when needed
* prevent overstocking, which can lead to wastage of expensive materials.

A

quantification

55
Q

provides information for:
* estimating annual budget requirements
* allowing for better planning
* making decisions and monitoring performance of the inventory management system

A

Quantification

56
Q

T/F:
Good tools for managing the stock include:
* standardized forms
* card systems
* log books

A

T

57
Q

T/F:
For any system that is used, these information should be recorded:
(1) date reagents are received
(2) lot numbers for all supplies
(3) pass or fail acceptance criteria
(4) date the supplies was put into service
(or, if not usable, the date and method of disposition)

A

T

58
Q

T/F:
All supplies and reagents should be inspected as they arrive in the laboratory to be sure that they are in good condition and to verify that what is received is what was ordered.

A

T

59
Q

T/F:
Additional tasks for receiving personnel include:
* sign their name verifying receipt of goods
* date each item received
* note expiration date
* store new shipment behind existing shipment
* create or update logbook records

A

T

60
Q

T/F:
Storage of supplies: Good Practices
Keep the storeroom clean, organized and locked to protect the inventory.

A

T

61
Q

T/F:
Storage of supplies: Good Practices
Make sure storage areas are well ventilated and are exposed to direct sunlight.

A

F;
protected from direct sunlight

62
Q

T/F:
Storage of supplies: Good Practices
Ensure storage conditions are in accordance with the manufacturer’s instructions, paying particular attention to any temperature requirements or other specifications, such as safety requirements.

A

T

63
Q

T/F:
Storage of supplies: Good Practices
Use good shelving strong enough to support items, and organize items carefully on the shelves to prevent movement shifts or falls.

A

T

64
Q

T/F:
Storage of supplies: Good Practices
Shelves should be attached firmly to support walls to prevent tipping.

A

T

65
Q

T/F:
Storage of supplies: Good Practices
Ensure items are accessible to staff.

A

T

66
Q

T/F:
Storage of supplies: Good Practices
Sturdy step stools should be available for reaching higher shelves and heavier items should be stored on lower shelves; laboratory staff should be required to lift heavy items.

A

F;
should not be required to lift heavy items

67
Q

T/F:
Storage of supplies: Good Practices
When storing, put the new shipment in front of existing materials that are already in the laboratory.

A

F;
behind existing materials

68
Q

T/F;
Organize the reagents and materials so that the newer materials get used first

A

F;
older materials get used first
(i.e. items with the first expiry dates are the first used).

69
Q

T/F:
Procedures should be developed and put in place for continuous monitoring of the inventory.

A

T

70
Q

T/F:
To ensure proper inventory monitoring, assign the responsibility for this task to an appropriate person or person-someone must be in charge

A

T

71
Q

T/F:
To ensure proper inventory monitoring, be sure that all supplies and reagents in the laboratory are covered by the system and maintain inventory management in all of the storage areas

A

T

72
Q

T/F:
To ensure proper inventory monitoring, conduct yearly physical counts of reagents and supplies in order to check the system, and as a part of the monitoring process

A

F;
weekly physical counts

73
Q

T/F:
To ensure proper inventory monitoring, make sure that all records relevant to inventory management are updated and maintained

A

T

LbMn 3S (5 decks)

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