Time + Task Managment Flashcards
Time stealers - interruptions from the phone (how to combat it)
if there’s loads to discuss suggest to reschedule phone call
Ignore the phone
Time stealers - Unexpected visits from colleagues (how to combat it)
Explain that you are busy and arrange to meet later on
Time stealers - Taking In too much work (how to combat it)
Learn to say no
Ask for support with tasks
Time stealers - searching for lost papers (how to combat it)
Set up a filing system to organise documents
Tools - Gnatt chart
Contains milestones for a project and if they have been achieved
Gives an overview
Tools - To-do list
Individual day to day basis of tasks that need to be done
Tools - priorities list
Shows tasks in a list of most important to least important
Tools - E- diary
Aids forward planning
Reminders can be set
Tools - action plan
For long term plans
Shows tasks (how long they should take and who they should be done by and notes)
Impact of good time management on organisation and Individual - Benefits
Increased productivity
Increased quality of work
Better working relationships
Good customer relations
Lower stress levels in staff (less absenteeism)
Increased job satisfaction (lower staff turnover)
Impact on of bad time management on the organisation and individual - consequences
Staff stressed out (absenteeism)
Lower productivity and poorer
quality of work
Lower staff morale and motivation
Poorer job satisfaction (high staff turnover)
Poorer customer relations = more complaints
Poor relationships
Increased costs
What does SMART targets mean ?
S - specific (states exactly what’s required)
M - measurable (to see if it has been met)
A - agreed (with other members and manager)
R - realistic (but a challenge)
T - timed (completion date?)
How to deal with changing priorities
Priorities lists and action plans may need to be changed due to circumstances (absence, network crashing etc) so they should be flexible and not left til the last minute
How should employees progress be monitored and evaluated
Random checks
Buddy systems
Mentoring systems
Line manager review
Appraisal (meeting with manager)
