Organising And Supporting Meetings And Events

Question 1

What is a chairperson and there roles for a meeting

Answer 1

They are responsible for keeping order and takes charge of the meeting they must:

Make sure the meeting is set up according to rules

Ensure previous minutes are correct

Start meeting on time

Sign the minutes

Work through he agenda

Make sure everyone has a say

Decides when discussions are over

Decides when votes are necessary

Closes the meeting

Question 2

What is the secretary and there roles before a meeting

Answer 2

Provides administrative support and they should:

Book the venue and accommodation

Draft a notice of meeting and agenda

Note any apologies

Have an attendance register

Make sure there are pens and paper etc