The Pocket Notebook Flashcards

1
Q

Why do we use the PNB

A
  • To make an accurate record of event, incident or offence which can be referred to at a later time and will assist in preperation of reports and witness statements
  • Is evidential
  • Record initial notes and exceptional items to look back on
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

What should a PNB entry contain

A
  • Comprehensive record of event
  • Evidence, info or anythibg with a bearing on the incident or investigation eg time arrived on scene, who spoke to and their details, etc.
  • Could contain sketches with notes
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Can PNBs be thrown away

A

No, all are kept. Keep personally for 1st 2 years after completion.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

What will happen if PNB not follow rules and regulations

A

PNB is subject to scrutiny of court, therefore, failure to do so may result in exclusion of evidence and ultimately dismissal of case or cause court to question your honesty as a witness.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

What is the mnemonic to remember the rules regarding the PNB and what does each letter represent

A

ELBOWS

Erasures
Leaves (pages) torn out
Blank spaces
Overwriting
Writing between the lines
Statements
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

Whats is the PNB rule regarding erasures

A

No tippex allowed. Errors should be crossed out using 1 straight line through the word and then initial next to the mistake. This is to enaure the error is still legable and can therefore not be questioned.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

What is the PNB rule regarding leaves (pages) being torn out

A

Pages are not to be torn out or removed under any circumstances. If a page is missed by mistake, draw a straigjt diagonal line through the page and write “ommitted in error”

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

What is the PNB rule regarding leaving blank spaces

A

Is a no go. Put a line through any missed lines/gaps or jury may asked if you intended to go back and add evidence (dishonesty). Put a clean straight diagonal line to end of page if starting a bew page

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

What is the PNB rule regarding overwriting

A

Overwriting not allowed. Cross out any errors with a single straight line, then initial next to error and continue.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

What is the PNB rule regarding writing between lines

A

Do not write between lines or add words using symbols (^,*,etc) as will be asked why are adding to original evidential info recorded at scene.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

What is the PNB rule regarding statements and recording info

A

When taking statements, conversation should be recorded as direct speech and the direct quotations should be written all in caps

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

Should inappropriate language and derogatory terms be included in statements

A

Yes, quote the person as this is all evidence therefore must be accurate word for word. Can NOT paraphrase.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

What does each lettet in the phrase ‘scrub your PNB’ stand for

A

S- Start each duty with day, date, year and phrase tour of duty with hours of the shift.
C- Corrections made by one line through error, initial and continue.
R- Rule off accross the page at end of duty.
U- Underline day, date and year
B- Block capitals for all surnames

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

When should block capitals be used in PNB

A

When recording SURNAMES and DIRECT QUOTATIONS

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

What colour ink should be used in PNB

A

Black ink only

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

When should PNB entries be made and what should you do if there is a delay

A

At time of event or as close to time as possible. Where there is a delay the specific reason should be stated.

17
Q

What should each PNB entry include

A

Date and time and location

18
Q

What info should be recorded about victims, witnesses, offenders and informants, etc

A

Name, address, contact info

19
Q

For incidents involving vehicles, property, etc, what info should be recorded in PNB

A

Full descriptive details should be recorded including unique identifiers (eg registration, marks, serial numbers, etc)

20
Q

6 poibt vehicle description

A

Research this

  1. Make
  2. Model
  3. Registration
  4. Colour
  5. Indentifying features
21
Q

Example of how to record dialogue/statement

A

Q: “ Can you explain what happened”
A: “YES I WAS WALKING ALONG X STREET WHEN”
Then should be followed by narrative which accurately explains what happened

22
Q

What is mnemonic to remember the points outlined by the R v Turnbull of what MUST be included when writinf up a case in PNB and what does each letter stand for

A

Advokate
A: Amount of time observed
D: Distance between witness and suspect (closest and furthest point)
V: Visibility (lighting, weather)
O: Obstructions to view of suspect
K: Know or seen before. Do u know suspect. Is there a reason to remember (eg scar, tattoo, etc)
T: Time lapse between 1st and any subsequent indentification to police
A: Any reason to remember suspect
E: Errors between 1st recorded description of suspect and his/her actual appearance.

23
Q

If you have nothing to note on a point from advokate cab you just ignore it completely

A

If nothing to say do NOT ignore

Eg say no time lapse occured

24
Q

Which info must be recorded for all incidents

A
  • Time spent or informed of incident
  • Time arrived at scene
  • Name, address, telephone number of persons reporting
  • Nature of incident
  • Time incident actually occurres
  • Exact location
  • Names, adresses, tel number of persons involved and of witnesses
  • Details of what occurred.
25
Q

10 point description

A
Sex 
Age
Race
Complexión
Height
Hair
Weight/build
Distinctive features 
Clothing
Carrying anything