The Intake Packet Flashcards
Intake Forms
during the intake process, provide an offender with an intake packet consisting of several documents and forms. Intake packet can include Individualized Supervision Plan (ISP worksheet), Offender Information Sheet and Reporting Instructions, Instructions to the Offender Sheet, Restoration of Civil Rights, Temporary Supervision Orders, and Notice of Privacy Practices Acknowledgement.
Identify any literacy or language barriers. If offender appears to have difficulty completing the necessary forms due to literacy skills, you may assist the offender in completing the intake forms. If an offender appears to communicate more effectively in their primary language, department approved interpreter may assist in completing the required paperwork.
Direct an offender to read, sign, and complete all documents and forms in their entirety. The completed forms must include both your signature and the signature of the offender. Review the forms for blank spaces, instruct the offenders to fill in all information and confirm the information with the offender. Once an offender has completed and signed all forms, provide a copy of each document to the offender. Retain original copies in the offender case file.
Verify Offender Identity
Acceptable forms of identification to verify the identity of an offender:
-drivers license or state issued identification card
-passport
-inmate ID card
-military ID
-immigration or visa documents
research OBIS to determine whether the department previously assigned an offender a Department of Corrections number. If an offenders file already contains a State Identification Number (SID) or FBI number, queries will yield one specific result as these numbers are unique to the offender. When searching FCIC/NCIC database using the offenders name and demographics, you will receive multiple returns.
-for misdemeanor cases only, conduct a single national sexual offender registration search using the Dru Sjodin National Sex Offender Public Website
-if you discover aliases in FCIC/NCIC, update the Personal Characteristics screen. Once you have verified an offenders identity and criminal record, document on the Offender Contact History Screen
Offender Criminal History
Research the FCIC/NCIC database for any active warrants or detainers on an offender. If the offender is present, you may use a fingerprint scanner, an electronic device and database linked to FCIC/NCIC.
If the offender is not present, perform a warrant check using eAgent to access FCIC/NCIC. If you determine there is an outstanding or active warrant or detainer from another jurisdiction or state, notify your supervisor to resolve the issue.
Offender Assigned Field Office
The Department assigns offenders to a field office based on the location of their residence. The Department of Corrections circuit offices determine which field offices supervise a particular geographic area. When the court or sentencing authority releases an offender from incarceration or sentences an offender to supervision, the offender must abide by the reporting instructions given to them at the time of sentencing. The reporting instructions may tell the offender to report directly to their field office or to a receiving office. If the offender is reporting to a receiving office, the Intake Probation Officer will contact the receiving field office by phone after reviewing the offender’s reporting instructions. This officer will notify the receiving office to expect the offender to report for supervision. The Intake Probation Officer will instruct the offender to report to the designated field office outlined in the reporting instructions. If the field office is in a different county than the receiving office, the intake probation officer will issue a travel permit giving the offender permission to travel to their county of residence for reporting purposes. This officer will ship the offender case file to the receiving field office immediately and document providing instructions to the offender in OBIS.
