Preparing for the Intake Process - Offender Intake Information

Question 1

Information Needed During Intake

Answer 1

personal characteristics, residence information, employment information, special conditions, referral and treatment summaries, gain/loss movements, status, supervision, or sentencing, financial obligations, risk classification, contact entries via case notes

Question 2

Case Notes

Answer 2

permanent electronic entries that record factual and relative information related to an offender

Question 3

Case File

Answer 3

physical file that contains original copies, signed copies, and any hard copies of offender information

Question 4

Release Notifications

Answer 4

1. Department of Corrections Data Center (CDC) - provides most of the prison release notifications from a classification officer
2. the Florida Commission on Offender Review (FCOR) - provides post release decisions and notifications affecting inmates
3. Transfer request or request for reporting instructions in Interstate Compact - may provide notification for offenders with consecutive sentences
4. Daily release logs obtained from county jails - act as a notification of an offenders release
5. Regular contact with treatment facilities - helps you monitor for release of an offender in an inpatient treatment facility
6. VINELink (VINE) - database - notifies both you and the victim of an offenders release, location, and status

Question 5

Florida Administrative Message (FAM)

Answer 5

telecommunication messaging system - exchanges criminal justice information transmitted through the Florida Crime Information Center (FCIC) network. Will alert you of offender contact with law enforcement in FCIC. FAM will also notify you of an offender pending release from supervision

Question 6

Legal Documents

Answer 6

court orders, Pretrial Intervention program (PTI) contracts, release certificates. These legal documents are official record of the sentencing authority outlining standard and special conditions, including monetary obligations. Other legal documents include plea agreements, court disposition sheets, restitution orders and court minutes/docket line. Review and cross check documents for any discrepancies. If you identify discrepancies notify the sentencing authority within 30 days. Officer would first contact the clerk of court via email or letter to confirm the correct sentence. Officer would request the clerk to correct the orders and submit them to the judge for signature.

Question 7

Sentence Structure

Answer 7

determined by the sentencing authority to include the county of sentence, type of supervision, length of sentence, termination dates, offense class, adjudication status, and court case number.

Question 8

Supervision

Answer 8

identifies any special conditions, which can include restitution, treatment, and curfew

Question 8

Contact Standard

Answer 8

minimum number of contacts an officer makes to supervise an offender in the community during a specified supervision period. Determine the contact standard by combining the supervision level, type and status of an offender in OBIS, which calculates the appropriate contact standard.

Question 9

Supervision Level

Answer 9

an OBIS automated process used to determine the appropriate level of supervision each offender will receive

Question 10

Supervision Level :

Administrative

Answer 10

non-contact supervision for offenders with low risk of harm to the community, non reporting status

Question 11

Supervision Level :

Community Control

Answer 11

personal contact required within two days of assignment; after release from residential treatment if an offender is in treatment, or upon release from custody; required weekly office, home, or field contact, one treatment provider contact if offender is in treatment

Question 12

Minimum Supervision

Answer 12

office and treatment provider contact; if offender is in treatment, no personal contact is required except at the probation office

Question 13

Medium Supervision

Answer 13

office, home, field, or attempted contact; if offender is in treatment, treatment provider contact

Question 14

Maximum Supervision

Answer 14

office, home, field, or attempted personal contact; if offender is in treatment, treatment provider contact

Question 15

Supervision Level:

Pretrial Intervention

Answer 15

office contact required one time per month decreasing over the length of supervision ; if offender is in treatment, treatment provider contact

Question 16

Supervision Level:

Quarterly, Semiannual and Annual Reporting

Answer 16

FCOR reduction in offender reporting requirements based on longevity

Question 17

Level of Supervision:

Sex Offender

Answer 17

required one monthly office and two monthly home or field contact ; one if offender is in treatment, treatment provider contact

Question 18

Supervision Type

Answer 18

based on an offenders situation and circumstances

Question 19

Supervision Type:

Administrative Probation (s.948.013)

Answer 19

form of non-contact supervision, in which an offender who represents a low risk of harm to the community is in non-reporting status until termination. During this period, monitor an offender for new arrests by conducting annual FCIC/NCIC records checks

Question 20

Supervision Type :

Community Control I (CC) or Community Control II (GPS) (s.948.01)

Answer 20

intense form of supervised custody in the community that restricts the freedom of an offender in the community, home, or non-institutional residential placement. Community Control II includes electronic monitoring

Question 21

Supervision Type:

Drug Offender Probation (DOP) (s.948.01)

Answer 21

form of intense supervision that emphasizes individualized substance treatment

Question 22

Supervision Type:

Pretrial Intervention program (PTI) (s.948.08)

Answer 22

diversion program for persons charged with a crime before or after any information has been filed or an indictment has been returned in circuit court. If an offender completes the conditions of the program, the sentencing authority dismisses the case. This program provides counseling, education, supervision, referrals to substance abuse, psychological treatment, and a process for providing the victim compensation

Question 23

Supervision Type:

Probation Commitment to Probation Restitution Center (33-504.101)

Answer 23

community-based facility that offers residential and non-residential services to offenders. Provides a structured environment to assist offenders with developing skills needed to comply with the conditions of supervision and to achieve successful transition and re-entry into the community

Question 24

Supervision Type:

Probation Felony Probation (s.948.03)

Answer 24

court ordered term of supervision under specific conditions for a specific period of time that cannot exceed the maximum sentence for the offense

Question 25

Supervision Type:

Probation Misdemeanor (s.948.15)

Answer 25

places an offender found guilty of a misdemeanor on probation not to exceed six months

Question 26

Supervision Type:

Sex Offender Community Control or Sex Offender Probation (SOP) (s.948.01)

Answer 26

form of intense supervision with or without electronic monitoring and emphasizes sex offender treatment

Question 27

Florida Commission on Offender Review Supervision Type:

Addiction Recovery Supervision (ARS) (s.944.4731)

Answer 27

mandatory release program for a non-violent offender whose crime was committed on or after July 1, 2001, has a history of substance abuse, and has participated in treatment

Question 28

Florida Commission on Offender Review Supervision Type:

Conditional Medical Release (CMR) (s.947.149)

Answer 28

post prison supervision for inmates determined to be permanently incapacitated or terminally ill from an existing medical or physical condition. The Department releases an offender for the remainder of their sentence with periodic medical evaluations

Question 29

Florida Commission on Offender Review Supervision Type:

Conditional Release (CRS) (s.947.1405)

Answer 29

prison post-release supervision granted to serious offenders to serve the remainder of their sentence in the community for accrued gain time.

Question 30

Gain Time

Answer 30

time awarded to an inmate for good behavior, reducing the length of incarceration.

Question 31

Florida Commission on Offender Review Supervision Type:

Parole (PAR) (s.947.18)

Answer 31

post-prison supervision where eligible inmates, with offenses committed before Oct 1, 1983, abide by terms and conditions set by the Florida Commission on Offender Review, for a time period not to exceed the balance of their sentence

Question 32

Florida Commission on Offender Review Supervision Type:

Control Release (s.947.146)

Answer 32

administrative function solely used to manage the state prison population within total capacity

Question 33

Supervision Status

Answer 33

availability of an offender for supervision

Question 34

Supervision Status Types :

Answer 34

Active - an offender presently being supervised
Absconder - an offender that makes themselves unavailable for supervision
Out of State - an offender under supervision, transfers to another state, and is actively supervised in the receiving state
Jail - an offender under supervision arrested during their term of supervision
Pending deportation - an offender with an ICE detainer
Active suspense - an offender temporarily unavailable for direct supervision due to being in custody

Question 35

Offender Movement

Answer 35

Three main screens track the movement of an offender:
- Probation and Parole record screen identifies the assigned officer and office location
- Residence screen identifies an offenders current, temporary, or emergency address
- Overall Inmate Record screen identifies the current location of incarceration and release addresses within the department

Enter offender movements in the Gain/Loss status history screen using a Transaction Register Form. This screen allows you to record an offenders location, assigned officer, offender status.

you “gain” offenders when they are added to your caseload. you “lose” offenders when they terminate supervision or transfer to another office, where a different officer will gain the case