Preparing for the Intake Process - Offender Intake Information Flashcards
Information Needed During Intake
personal characteristics, residence information, employment information, special conditions, referral and treatment summaries, gain/loss movements, status, supervision, or sentencing, financial obligations, risk classification, contact entries via case notes
Case Notes
permanent electronic entries that record factual and relative information related to an offender
Case File
physical file that contains original copies, signed copies, and any hard copies of offender information
Release Notifications
- Department of Corrections Data Center (CDC) - provides most of the prison release notifications from a classification officer
- the Florida Commission on Offender Review (FCOR) - provides post release decisions and notifications affecting inmates
- Transfer request or request for reporting instructions in Interstate Compact - may provide notification for offenders with consecutive sentences
- Daily release logs obtained from county jails - act as a notification of an offenders release
- Regular contact with treatment facilities - helps you monitor for release of an offender in an inpatient treatment facility
- VINELink (VINE) - database - notifies both you and the victim of an offenders release, location, and status
Florida Administrative Message (FAM)
telecommunication messaging system - exchanges criminal justice information transmitted through the Florida Crime Information Center (FCIC) network. Will alert you of offender contact with law enforcement in FCIC. FAM will also notify you of an offender pending release from supervision
Legal Documents
court orders, Pretrial Intervention program (PTI) contracts, release certificates. These legal documents are official record of the sentencing authority outlining standard and special conditions, including monetary obligations. Other legal documents include plea agreements, court disposition sheets, restitution orders and court minutes/docket line. Review and cross check documents for any discrepancies. If you identify discrepancies notify the sentencing authority within 30 days. Officer would first contact the clerk of court via email or letter to confirm the correct sentence. Officer would request the clerk to correct the orders and submit them to the judge for signature.
Sentence Structure
determined by the sentencing authority to include the county of sentence, type of supervision, length of sentence, termination dates, offense class, adjudication status, and court case number.
Supervision
identifies any special conditions, which can include restitution, treatment, and curfew
Contact Standard
minimum number of contacts an officer makes to supervise an offender in the community during a specified supervision period. Determine the contact standard by combining the supervision level, type and status of an offender in OBIS, which calculates the appropriate contact standard.
Supervision Level
an OBIS automated process used to determine the appropriate level of supervision each offender will receive
Supervision Level :
Administrative
non-contact supervision for offenders with low risk of harm to the community, non reporting status
Supervision Level :
Community Control
personal contact required within two days of assignment; after release from residential treatment if an offender is in treatment, or upon release from custody; required weekly office, home, or field contact, one treatment provider contact if offender is in treatment
Minimum Supervision
office and treatment provider contact; if offender is in treatment, no personal contact is required except at the probation office
Medium Supervision
office, home, field, or attempted contact; if offender is in treatment, treatment provider contact
Maximum Supervision
office, home, field, or attempted personal contact; if offender is in treatment, treatment provider contact
Supervision Level:
Pretrial Intervention
office contact required one time per month decreasing over the length of supervision ; if offender is in treatment, treatment provider contact
Supervision Level:
Quarterly, Semiannual and Annual Reporting
FCOR reduction in offender reporting requirements based on longevity
Level of Supervision:
Sex Offender
required one monthly office and two monthly home or field contact ; one if offender is in treatment, treatment provider contact
Supervision Type
based on an offenders situation and circumstances
Supervision Type:
Administrative Probation (s.948.013)
form of non-contact supervision, in which an offender who represents a low risk of harm to the community is in non-reporting status until termination. During this period, monitor an offender for new arrests by conducting annual FCIC/NCIC records checks
Supervision Type :
Community Control I (CC) or Community Control II (GPS) (s.948.01)
intense form of supervised custody in the community that restricts the freedom of an offender in the community, home, or non-institutional residential placement. Community Control II includes electronic monitoring
Supervision Type:
Drug Offender Probation (DOP) (s.948.01)
form of intense supervision that emphasizes individualized substance treatment
Supervision Type:
Pretrial Intervention program (PTI) (s.948.08)
diversion program for persons charged with a crime before or after any information has been filed or an indictment has been returned in circuit court. If an offender completes the conditions of the program, the sentencing authority dismisses the case. This program provides counseling, education, supervision, referrals to substance abuse, psychological treatment, and a process for providing the victim compensation
Supervision Type:
Probation Commitment to Probation Restitution Center (33-504.101)
community-based facility that offers residential and non-residential services to offenders. Provides a structured environment to assist offenders with developing skills needed to comply with the conditions of supervision and to achieve successful transition and re-entry into the community
Supervision Type:
Probation Felony Probation (s.948.03)
court ordered term of supervision under specific conditions for a specific period of time that cannot exceed the maximum sentence for the offense
Supervision Type:
Probation Misdemeanor (s.948.15)
places an offender found guilty of a misdemeanor on probation not to exceed six months
Supervision Type:
Sex Offender Community Control or Sex Offender Probation (SOP) (s.948.01)
form of intense supervision with or without electronic monitoring and emphasizes sex offender treatment
Florida Commission on Offender Review Supervision Type:
Addiction Recovery Supervision (ARS) (s.944.4731)
mandatory release program for a non-violent offender whose crime was committed on or after July 1, 2001, has a history of substance abuse, and has participated in treatment
Florida Commission on Offender Review Supervision Type:
Conditional Medical Release (CMR) (s.947.149)
post prison supervision for inmates determined to be permanently incapacitated or terminally ill from an existing medical or physical condition. The Department releases an offender for the remainder of their sentence with periodic medical evaluations
Florida Commission on Offender Review Supervision Type:
Conditional Release (CRS) (s.947.1405)
prison post-release supervision granted to serious offenders to serve the remainder of their sentence in the community for accrued gain time.
Gain Time
time awarded to an inmate for good behavior, reducing the length of incarceration.
Florida Commission on Offender Review Supervision Type:
Parole (PAR) (s.947.18)
post-prison supervision where eligible inmates, with offenses committed before Oct 1, 1983, abide by terms and conditions set by the Florida Commission on Offender Review, for a time period not to exceed the balance of their sentence
Florida Commission on Offender Review Supervision Type:
Control Release (s.947.146)
administrative function solely used to manage the state prison population within total capacity
Supervision Status
availability of an offender for supervision
Supervision Status Types :
Active - an offender presently being supervised
Absconder - an offender that makes themselves unavailable for supervision
Out of State - an offender under supervision, transfers to another state, and is actively supervised in the receiving state
Jail - an offender under supervision arrested during their term of supervision
Pending deportation - an offender with an ICE detainer
Active suspense - an offender temporarily unavailable for direct supervision due to being in custody
Offender Movement
Three main screens track the movement of an offender:
- Probation and Parole record screen identifies the assigned officer and office location
- Residence screen identifies an offenders current, temporary, or emergency address
- Overall Inmate Record screen identifies the current location of incarceration and release addresses within the department
Enter offender movements in the Gain/Loss status history screen using a Transaction Register Form. This screen allows you to record an offenders location, assigned officer, offender status.
you “gain” offenders when they are added to your caseload. you “lose” offenders when they terminate supervision or transfer to another office, where a different officer will gain the case
