Tendering Flashcards
Describe the different forms of tendering commonly used in the building industry?
Open Tendering: public advertisement, usually in newspapers, and commonly for large jobs. The ad gives details of the project, client and tender closing date and where the documents can be viewed.
Selected/Invited: with client’s approval, the architect will invite a few contractors to tender for a job.
EOI/Public invitation: interested contractors provide expressions of interest, in which the client and architect select a few to tender for the job.
Negotiated: One contractor is selected and a price is negotiated between them and the client, with the assistance of the architect. Usually for D&C contracts.
How would you ensure all tenderers were provided with the detailed arrangements for a tender process?
Terms and Conditions for tendering should be submitted with the tender documents so all tenderers understand the selection process and any particular allowances (i.e. qualitative tenders may be submitted as long as a conforming tender accompanies it).
What would be included in a typical set of tender documents for one of your projects?
Client details, Architect details, scope of work, site information, order of precedence of documents, contract to be used, special conditions to contract, Conditions of tender, drawings, specification, consultant drawings/reports, authority approvals,
How would you create a selected list of prospective tenderers?
Do reference checks (refer to previous clients and/or architects experiences, view work completed etc)…
What do you do when a tenderer notifies you of contradictions in the tender documents?
Check the contradiction and inform all tenderers of the contradiction and the correction to this.
What happens in a tender process after the tender closing time?
Typically, no late tenders are accepted. The architect will review the tenders and put together a schedule of comparison of the different tenders for client review and selection.
How do you manage late tenders?
This should be discussed with the client and whether they want to accept the late tenders or not.
In the tender process what is an addendum and what is it used for?
An addendum to the tender documents may be issued prior to the closing of tenders for the purpose of clarifying the documents in response to a query from a tenderer, or to reflect modifications in the design or to the contract terms. Clarification of the tender documents will be made only by formal addendum issued by the architect not less than 5 days before the closing of tenders.
All addenda issued during the tender period must be numbered and dated. Tenderers must provide evidence at the time of lodging the tender that the tender includes all costs associated with all addenda. The evidence is usually in the form of an addenda acknowledgement form.
