TBS policies on collection of personal information Flashcards
1
Q
- Information not to be collected unless relevant to :
A
- 1 unless it relates directly to an operating program or activity
- 2 Institutions are required to have administrative controls in place
- 3 Institutions must have parliamentary authority
- 4 Institutions must have demonstrable need for each piece of personal information
2
Q
- Information is to be used for :
A
An administrative purpose only:
- 1 institutions are required to collect personal information directly from the individual to whom it relates
- 2 Collection from another source is allowed where the subject consent, if the individual is deceased or incapacitated, or cannot be located despite a reasonable effort
3
Q
- Informing individual of purpose of collection: every individual who is asked to provide personal information must be informed of ?
A
- 1 The purpose for which the information is being collected
- 2 Whether response is voluntary or required by law
- 3 Any possible consequences of refusing to respond;
- 4 That the individual to whom the information pertains has a right of access
- 5 That the personal information is protected under the Privacy Act
- 6 Of the registration number of the personal information bank in which the information will be retained
4
Q
- Accuracy of personal information used for an administrative purpose :
A
5.1 institutions are required to take all reasonable steps to ensure that personal information is as accurate, up-to-date and complete as possible.