TBS policies on collection of personal information

Question 1

1. Information not to be collected unless relevant to :

Answer 1

1. 1 unless it relates directly to an operating program or activity
2. 2 Institutions are required to have administrative controls in place
3. 3 Institutions must have parliamentary authority
4. 4 Institutions must have demonstrable need for each piece of personal information

Question 2

2. Information is to be used for :

Answer 2

An administrative purpose only:

2. 1 institutions are required to collect personal information directly from the individual to whom it relates
3. 2 Collection from another source is allowed where the subject consent, if the individual is deceased or incapacitated, or cannot be located despite a reasonable effort

Question 3

3. Informing individual of purpose of collection: every individual who is asked to provide personal information must be informed of ?

Answer 3

3. 1 The purpose for which the information is being collected
4. 2 Whether response is voluntary or required by law
5. 3 Any possible consequences of refusing to respond;
6. 4 That the individual to whom the information pertains has a right of access
7. 5 That the personal information is protected under the Privacy Act
8. 6 Of the registration number of the personal information bank in which the information will be retained

Question 4

5. Accuracy of personal information used for an administrative purpose :

Answer 4

5.1 institutions are required to take all reasonable steps to ensure that personal information is as accurate, up-to-date and complete as possible.