Summary of Experience Flashcards
How does payment work under an Option B?
Contractor submits AFP for PWDD. I review costs applied for against BoQ / schedule of rates and validate quantities with planners and Project Manager using as-builts and photographs. Traditional sites can be validated on site.
What is the CE process?
Contractor raises NCE within 8 weeks of becoming aware. I check if CE is valid under Contract and Scope and respond within one week. Contractor provides CEQ within 3 weeks. I check rates against schedule of rates and SSCC and also ensure quotations are reasonable with the PM.
Why did you recommend sectional completion?
Contract consisted of four different sites. Client was keen to begin construction phase ASAP so sectional completion allowed Client to take over and start procurement phase for the construction of each individually.
Why did you recommend increasing the tender score weighting for Programme on the Woodford site investigations project?
Investigations fell on critical path of overall DDS phase – important this was achieved in good time to avoid delays and additional cost.
How do you ensure that the queries and response process is fair and what is the process?
Queries and responses are to be circulated to all parties
The queries are to be reviewed by the project team and ensuring the correct people are available to carry out the review.
Give an example of a tender query you have had to deal with and how you responded to it
On the Woodford AGI tender, we received a query regarding the existing drainage system and outlet, and whether this could be utilised for the detailed design study.
Another query related to whether the integrity of the existing structure needed to be revalidated which was not required. Scope was amended to clarify these.
How did you complete your tender analysis on the HP-HC Regulator Replacement Project?
Based on scoring methodology. Reviewed tender submissions and technical side with Service Manager and design engineers. Recommend based on highest score.
How did remeasure a cabling route on the LFFN project?
Using Client’s Method of Measurement – amended CESMM3
Cable & Civils = in linear metres and is inclusive of excavation, installation and backfill. Measure route on as-built and validate on audit
When did you challenge CE quotations on site audits the LFFN project?
10% allowance for route lengths so if it fell outside of this. Also checking right items had been claimed (different rates for ducting in footway compared to carriageway). Check what TM would’ve been required.
Claims for abortive visits also require confirmation of access arrangements, time of arrival and reasons for denial of entry
Why did you produce the activity schedule?
This consisted of producing a rough guide for how the activities were to be priced based on the Scope and discussions with the PM.
Being a DDS, most of the activities were the submission of documents and survey results but this was required for clarity and comparisons in the tender analysis.
We had faced previous issues on another project where there too many activities and the Consultant had front-loaded the activity schedule.
What is the risk associated with producing the activity schedule?
Risk of omissions is placed with Client. NEC4 contract stays silent on who is to produce the activity schedule but we made tenderers aware that they were free to amend.
How did you review the tender returns for the site investigations?
Contract based on framework which required Contractor to submit based on first principle (Labour, Plant, Material + OH&P). I referred back to the framework agreement to ensure that all were correct and included in the agreement
How do you produce a monthly cashflow forecast?
- Account for contract value using Programme to map when costs will be incurred.
- Account for expenditure including internal resource costs
- Use risk register to input risk and distribute appropriately
- Account for equipment or materials being procured/purchased
Why did you introduce a separate commercial meeting for the Dawley project?
Upon joining project there was many outstanding communications. Structured using EW register to proactively close out issues and allocate actions to parties based on outcomes. Register then circulated afterward.
Outstanding CEs and RFQs were causing cost uncertainty in my forecasts so I was keen to resolve this issue.
Why did you produce your own commercial register at LFFN?
More in-depth than CEMAR. Managing POs required monitoring contingency spend and forecasting when it was likely to be exhausted. Monthly report issued to Client to explain why additional costs were being incurred.
