Study Deck 2 Flashcards
A conversation between an archivist and a researcher designed to give the researcher an orientation to the use of the materials, to help the researcher identify relevant holdings, and to ensure that research needs are met.
reference interview
- A note pointing to the source of information cited.
- A note pointing to sources for more information.
- An entry in a catalog or index directing the user to another heading; a cross-reference.
- A service to aid patrons in locating materials relevant to their interests
- Something used for comparison
- Consultation; use
Reference
To transform analog information into digital form.
Digitize
- An authorization to do something.
- (computing) Rights to access certain systems, programs, or files associated with a user ID.
- Control over the use of materials based on a variety of rights.
Permissions includes both physical and intellectual property rights. Permissions are often tied to conditions of use, such as the requirement that any reproduction of material include the name of the repository.
Permission
- An organized display of materials.
Sometimes called curation
exhibition
- The professional discipline of protecting materials by minimizing chemical and physical deterioration and damage to minimize the loss of information and to extend the life of cultural property.
- The act of keeping from harm, injury, decay, or destruction, especially through noninvasive treatment.
Note: Preservation activities are often considered a subdiscipline within the profession of conservation.
Preservation
- The repair or stabilization of materials through chemical or physical treatment to ensure that they survive in their original form as long as possible.
- The profession devoted to the preservation of cultural property for the future through examination, documentation, treatment, and preventive care, supported by research and education.
Note: Conservation counters existing damage, as distinguished from preservation, which attempts to prevent damage.
Conservation
The process of rehabilitating an item to return it as nearly as possible to its original condition.
Restoration
The tendency of material to deteriorate due to the essential instability of the components or interaction among components.
Example: Nitrate film and highly acidic paper suffer inherent vice because they are chemically unstable.
Inherent Vice
An actively maintained document containing procedures and information needed to prevent, mitigate, prepare for, respond to, and recover from emergencies.
Disaster Plan
the usefulness or significance of a record derived from its physical or associated qualities, inherent in its original form and generally independent of its content, that are integral to its material nature and would be lost in reproduction.
Intrinsic value
the usefulness or significance of materials based on their content, independent of any intrinsic or evidential value. Example: census records value to genealogists
Informational value
- the usefulness of records that provides information about the origins, functions, and activities of their creators
- (law) the quality or authenticity of a record to provide legal or historical proof or adequate evidence
evidential value
the usefulness or significance of materials based on its relationship to an individual, family, organization, place, or event.
Note: it is a key component of intrinsic value
associational value
- the importance or usefulness of records that justifies their continued preservation because of the enduring administrative, legal, fiscal, or evidential information they contain.
historical value
the importance that accrues to records because of their cultural, social, and psychological significance to a society.
symbolic value
the usefulness or significance of an object based on its physical or aesthetic characteristics, rather than its intellectual content. Note: key component of intrinsic value. Ex. albumen photograph, subject unknown
artifactual value
the usefulness or significance of records to document and protect the rights and interests of an individual or organization, to provide for defense in litigation, or to demonstrate compliance with laws and regulations.
legal value
a provision in copyright law that allows the limited use of copyrighted materials without permission of the rights holder for noncommercial teaching, research, scholarship, or news reporting purposes
fair use
In the copyright law of the US, this work is subject to copyright that is created by an employee as part of his or her job. It is an exception to the general rule that the person who actually creates a work is the legally recognized author of that work. According to copyright law in the US, if a work is made for hire, the employer not the employee is considered the legal author. Some people call this coporate authorship
work for hire
the establishment and tracking of the location of holdings in a repository’s custody.
physical control
An archives using documentation to manage the materials that it has on loan from another institution is an example of _______
administrative control
the establishment and maintenance of documentation that describes and accommodates access to the informational content of archival resources.
intellectual control
the authority, under the law, to determine the accessibility, use, and disposition of records.
legal control
the management of the holdings in an archival repository, including the documentation of related processes
administrative control
What is CoSA?
Council of State Archivists
What is ARMA?
Association of Records Managers and Administrators
What is SWOT?
A strategic planning technique used to help a person or organization identify Strengths, Weaknesses, Opportunities, and Threats related to business competition or project planning. Designed to be used in the preliminary stages of decision making processes.
What is NAGARA?
National Association of Government Archives and Records Administrators
What is LOCKSS?
Lots of Copies Keep Stuff Safe
What is FERPA?
Family Educational Rights and Privacy Act
What is FOIA?
Freedom of Information Act
