Stores Lost or Stolen

Question 1

What is the form number used for recovering monies for lost stores from individuals.

Answer 1

MD9A - Invoice Request Performa.

Question 2

What may we as LSS do to assist the customer and to investigate from our end?

Answer 2

1. Check Bi-query transactions.
2. Ask relevant departments if they have seen the item.
3. Check SAP transaction history or ask NSD.
4. Check Temp Loan Book.
5. Liaise with other LSS on ships to see if they have it.

Question 3

State what actions the LSS staff could do to try and locate the missing item?

Answer 3

1. Check surrounding bins.
2. Ask the relevant department if they have the item - If this was mistakenly given to them without PA transaction.
3. Check the transaction history in Bi-Query for any accounting errors.
4. Ask NSD to check the SAP transaction history against the relevant serial number.
5. Check to see if there was a number change in PA - But was not annotated on the physical item.
6. Check the temporary loan book.

Question 4

List the relevant documents (Forms) that are to be provided with the MD311.

Answer 4

1. MD311.
2. Minute raised by the Senior Stores member stating the circumstances in which the item was lost / damaged and what actions has been taken to recover the item.
3. Transaction History.

Question 5

What transaction must be actioned in PA to take the item off charge?

Answer 5

Write Off transaction quoting the MD 311 log number.

Question 6

What action is completed to order a replacement?

Answer 6

A Purchase Order quoting the Write Off number and MD311 number.

Question 7

Who is the authority to write off stores? (For example, TEK whose CO is a LTCDR).

Answer 7

The Commanding Officer (CO).

Question 8

Who is the authority to write off stores? (For example, TAU whose CO is a LT).

Answer 8

The Commanding Officer of Philomel (CO PHL) - Lieutenants and below do not have the authority to action Write Offs.

Question 9

Who should be drafting the minute to the CO if the item has been deemed lost or damaged on a custodians PLR?

Answer 9

1. Custodian drafts the minute.
2. LSS may assist and provide on Annex stating the relative information about the missing / damaged item.

Question 10

Does an individual have to sign the RNZN 126?

Answer 10

No.

Question 11

What happens if they don’t sign the RNZN 126?

Answer 11

The CO is to investigate the circumstances (Ref: NZBR 26, Chap 13).

Question 12

List the information required within the Write Off register.

Answer 12

1. The details of the originating unit.
2. Brief details of the equipment lost / damaged.
3. The value of the loss.
4. The brief circumstances of the loss.
5. The final disposition of the application.

Question 13

What is the sequence of approving authorities?

Answer 13

1. The CO.
2. Supply Chain Manager (SCM).
3. MCC.
4. CN.
5. CDF.