Non-Codified Demands (Local Purchase).

Question 1

What is the reason behind a minimum $50 limit for a local purchase order?

Answer 1

1. SRM Transaction Fee.
2. Built in Freight Costs.
3. Man hours.

Question 2

When is it appropriate to go outside of an approved vendor contract for supply. What is required? (3 reasons).

Answer 2

1. When the contacted vendor is unable to provide the goods required.
2. Proof of unavailability from the vendor, stating they don’t have the item via email.
3. Quote from alternative NZDF Vendor.

Question 3

What are you required to do if the items supplied are incorrect or damage?

Answer 3

1. Contact the vendor directly to request for a return note.
2. When the return note is received, attach to the items and arrange pick up with NSD.
3. Contact Accounts Payable if a credit is required.

Question 4

What is the LP FINDEL for an LSS?

Answer 4

Dependant on the MLO, but usually $500.

Question 5

What is the importance of the correct use of GL codes?

Answer 5

Correct alignment to allocated budgets.

Question 6

What is the difference between Catalogue and Special Request Orders?

Answer 6

1. Catalogue items have their own approved lists of items, which can be found in SRM and SIS.
2. Special Requests require quotes, and has items that are not on the approved SRM lists from contracted vendors.