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Standards: PM Process Group & Knowledge Area Mapping Flashcards

1
Q

Project Management Knowledge Areas

A

An identified area of project management defined by its knowledge requirements and described in terms of it’s processes, practices, inputs, outputs, tools and techniques

Areas of specialization and set of processes associated with a particular topic in project management

10 knowledge areas

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2
Q

Name the 10 knowledge areas

A

1) project integration management
2) scope management
3) schedule management
4) cost management
5) quality management
6) resource management
7) communications management
8) risk management
9) procurement management
10) stakeholder management

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3
Q

Project Management Process Groups

A

Logical grouping of project management inputs, tools and techniques and outputs.

All process groups can happen within a phase as goal is to repeat each Process Group until the completion criteria for each phase is met

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4
Q

Name the 5 Process Groups

A

1) initiating
2) planning
3) executing
4) monitoring and controlling
5) closing

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5
Q

Initiating Process Group

A

Consists of processes performed to define, document, and authorize a new project or project phase start and identify and analyze stakeholders

Happens at the start of each project and process group

Important to revisit information from this phase at the start of all the others to ensure project is focused on the business need identified at start of project

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6
Q

Purpose of Initiating Process Group?

A

Align stakeholders’ expectations and the project purpose, inform them on scope, objectives and discuss how their participation can ensure expectations are met

During this phase the following occurs:

  • Initial scope defined
  • Initial financial resources committed
  • Stakeholders identified
  • Project manager appointed
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7
Q

Initiating Process Group includes what project management processes?

A

1) Develop project charter

2) Identify stakeholders

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8
Q

Develop Project Charter: Inputs and Outputs?

A

Inputs:
-Business Documents, agreements, EEFs and OPAs

Outputs:
-Project charter and Assumption Log

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9
Q

Identify Stakeholders: Inputs and Outputs?

A

Inputs:
-Project charter, business documents, project management plan, project documents, agreements, EEFs and OPAs

Outputs:
-Stakeholder register, change requests, project management plan UPDATES and project document UPDATES

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10
Q

Planning Process Group

A

Processes that establish the total scope of effort, define and refine the objectives, and develop the course of action required to attain those objectives

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11
Q

Purpose of Planning Process Group?

A

Purpose: develop Project Management Plan and Project Documents

Define the course of action to successfully complete the project or phase

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12
Q

What is a Project Management Plan?

A

Document that describes how the project will be executed, monitored and controlled and closed

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13
Q

What is Progressive Elaboration?

A

Ongoing refinement of and increasing level of detail of the Project Management Plan

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14
Q

What is a Project Charter

A

Document issued by project initiator/sponsor that formally authorizes the existence of a project and allows PM to start allocating project resources and activities

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15
Q

Develop Project Management Plan: Inputs & Outputs

A

Inputs:
-Project charter, Outputs from other processes, EEFs, and OPAs
Outputs:
-Project Management Plan

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16
Q

Plan Scope Management: Inputs & Outputs

A

Documents how scope is defined, validated and controlled

Inputs:
-Project charter, Project management plan, EEFs and OPAs
Outputs:
-Scope Management Plan 
and Requirements Management Plan
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17
Q

Collect Requirements: Inputs & Outputs

A

Process of determining, documenting and managing stakeholder requirements to meet objectives

Inputs:
-project charter, project management plan, project documents, business documents, Agreements, EEFs, and OPAs

Outputs:

  • Requirements documentation
  • Requirements traceability matrix
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18
Q

Define Scope: Inputs & Outputs

A

Developing detailed description of project and product

Inputs:
-Project charter, project management plan, project documents, EEFs, OPAs

Outputs:
-Project scope statement and project documents UPDATES

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19
Q

Purpose of Define Scope

A

Describes the product, service or result boundaries and acceptance criteria

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20
Q

Define Work Breakdown Structure (WBS) and it’s benefit

A

Process of subdividing project deliverables and work into smaller more manageable components so as to provide framework of what has to be delivered

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21
Q

Work Breakdown Structure (WBS): inputs & outputs

A

Inputs:
-Project management plan, project documents, EEFS and OPAs

Outputs:
-Scope baseline and Project document UPDATES

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22
Q

Plan Schedule Management and it’s benefit

A

Process of establishing policies, procedures and documents for sequencing project schedule

Outlines how project will take shape over time

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23
Q

Plan Schedule Management: Inputs & Outputs

A

Inputs:
-Project charter, project management plan, EEFS and OPAs

Outputs: Schedule Management plan

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24
Q

Define Activities and it’s benefit

A

Identifying action steps needed to produce deliverables so the project breaks down work packages into scheduled activities that provide a basis for estimating, scheduling, executing, monitoring and controlling the project

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25
Define Activities: Inputs & Outputs
Inputs: -Project management plan, EEFs and OPAs Outputs: -Activity list, activity attributes, milestone list, change requests, and project management plan UPDATES
26
Sequence Activities and it's benefit
Process of identifying and documenting relationships among project activities and defines logical sequence
27
Sequence activities: Inputs and Outputs
Inputs: -Project management plan, project documents, EEFs and OPAs Outputs: -Project schedule network diagrams and project document UPDATES
28
Estimate Activity Durations and it's benefit
Estimation of how many work periods are needed to complete individual activities with resources. Key Benefit: provides amount of time each activity will take to complete
29
Estimate Activity: Inputs & Outputs
Inputs: -Project management plan, project documents, EEFs and OPAs Outputs: -Duration estimates, basis of estimates and project documents UPDATES
30
Develop Schedule and it's benefit
Analyzing activity sequences, duration, resource requirements and schedule constraints to create a schedule model for the project and monitor/control it. Generates schedule model with planned dates for completing project activities
31
Develop Schedule: Inputs & Outputs
Inputs: -Project management plan, project documents, agreements, EEFs and OPAs Outputs: -Schedule baseline, project schedule, schedule data, project calendars, change requests, project management plan UPDATES and project document UPDATES
32
Plan Cost Management and it's benefit
Defining how project costs are estimated, budgeted, managed, monitored and controlled. Provides guidance and direction on how costs are managed throughout
33
Plan Cost Management: Inputs & Outputs
Inputs: -Project charter, project management plan, EEFs and OPAs Outputs: -Cost management plan
34
Estimate Costs and it's benefit
Developing an approximation of monetary resources needed to complete project
35
Estimate Costs: Inputs & Outputs
Inputs: -Project management plan, project documents, EEFs and OPAs Outputs: -Cost estimates, basis of estimates and project document UPDATES
36
Determine Budget and it's benefit
Aggregating estimated costs of individual activities/work packages to establish a cost baseline Determines cost baseline that measured project performance and risk
37
Determine Budget: Inputs & Outputs
Inputs: -Project management plan, project documents, business documents, agreements, EEFs and OPAs Outputs: -Cost baseline, project funding requirements and project document UPDATES
38
Plan Quality Management and it's benefit
Identifying quality requirements and documenting how projects will achieve them. Provides quality assurance and management
39
Plan Quality Management: Inputs & Outputs
Inputs: -Project charter, project management plan, project documents, EEFs and OPAs Outputs: -Quality management plan, quality metrics, project management plan UPDATES and project documents UPDATES
40
Plan Resource Management and it's benefits
Defining how to estimate, acquire, manage and utilize resources. Establishes the approach and level of management effort needed for managing resources based on complexity
41
Plan Resource Management: Inputs & Outputs
Inputs: -Project charter, project management plan, project documents, EEFs and OPAs Outputs: -Resource management plan, team charter and project documents UPDATES
42
Estimate Activity Resources and it's benefits
Estimating team resources and quantity needed (equipment, material and supplies). These are physical and not people
43
Estimate Activity Resources: Inputs & Outputs
Inputs: -Project management plan, project documents, EEFs and OPAs Outputs: -Resource requirements, basis of estimates, resource breakdown structure and project documents UPDATES
44
Plan Communications Management
Developing appropriate approach and plan for project communication activities based on information needs of each stakeholder Documents approach used to effectively and efficiently engage stakeholders
45
Plan Communications Management: Inputs & Outputs
Inputs: -Project charter, project management plan, project documents, EEFs and OPAs Outputs: -Communications management plan, project management plan UPDATES and project documents UPDATES
46
Plan Risk Management
Process of defining risk management activities. Ensures that the degree, type and visibility of risk management match the risks and importance of project to organization and stakeholders
47
Plan Risk Management: Inputs & Outputs
Inputs: -project charter, project management plan, project documents, EEFs and OPAs Outputs: -risk management plan
48
Identify Risks
Identifying risks and sources of overall project risk. Documents risk and bring together information so the project team can respond appropriately
49
Identify Risks: Inputs & Outputs
Inputs: -Project management plan, project documents, agreements, procurement documentation, EEFs and OPAs Outputs: -Risk register, risk report and project document UPDATES
50
Perform Qualitative Risk Analysis
Process of prioritizing individual risks for further analysis/action by assessing their probability and impact. Focuses efforts of high-priority risks
51
Perform Qualitative Risk Analysis: Inputs & Outputs
Inputs: -Project management plan, project documents, EEFs and OPAs Outputs: -Project document UPDATES
52
Perform Quantitative Risk Analysis
Process of numerically analyzing the combined effect of individual risks. Quantifies overall project risk and provides additional quantitative risk information to support risk response planning
53
Perform Quantitative Risk Analysis: Inputs & Outputs
Inputs: -Project management plan, project documents, EEFs and OPAs Outputs: -Project documents UPDATES
54
Plan Risk Responses
Developing options, selecting strategies and agreeing on actions to address overall project risk exposure as well as treating individual project risk. Identifies appropriate ways to address overall project and individual risk and allocates resources and activities into project documents and PMP as needed
55
Plan Risk Responses: Inputs & Outputs
Inputs: -project management plan, project documents, EEFs and OPAs Outputs: -Change requests, project management plan UPDATES, project document UPDATES
56
Plan Procurement Management
Documenting project procurement decisions, the approach and potential sellers Determines whether to buy goods/services from outside of project and a plan for what and how to get it
57
Plan Procurement Management: Inputs & Outputs
Inputs: -project charter, business documents, project management plan, project documents, EEFs and OPAs Outputs: -procurement management plan, procurement strategy, business documents, procurement statement of work, source selection criteria, make-or-buy decisions, independent cost estimates and change requests
58
Plan Stakeholder Engagement
Developing approaches to involve stakeholders based on their individual needs, expectations, interests and impact Provides actionable plan to interact with stakeholders effectively
59
Plan Stakeholder Engagement: Inputs & Outputs
Inputs: -Project charter, project management plan, project documents, agreements, EEFs and OPAs Outputs: -stakeholder engagement plan
60
Executing Process
Actual work is completed to plan. Involves coordinating resources, managing stakeholder engagement, integrating and performing project activities in accordance to the PMP
61
Direct and Manage Project Work
Leading and performing work in PMP and implementing APPROVED CHANGES to provide overall management of project work, deliverables, and improving likelihood of project success. Take the resources for the project and see how its going
62
Direct and Manage Project Work: Inputs & Outputs
Inputs: -Project management plan, project documents, approved change requests, EEFs and OPAs Outputs: -Deliverables, work performance data, issue log, change requests, project management plan UPDATES, project document UPDATES and OPAs UPDATES
63
Manage Project Knowledge
Using existing knowledge and creating new knowledge to achieve project objectives and contribute to organizational learning Sharing lessons learned throughout project
64
Manage Project Knowledge: Inputs & Outputs
Inputs: -Project management plan, project documents, deliverables, EEFs and OPAs Outputs: -Lessons learned register, project management plan UPDATES, and OPAs UPDATES
65
Manage Quality
Translating quality management plan into executable quality activities that incorporate organization’s quality policies into project Increases likelihood of meeting quality objectives and identifying ineffective processes/poor quality Looks at processes and how to manage quality
66
Manage Quality: Inputs & Outputs
Inputs: -Project management plan, project documents and OPAs Outputs: -Quality reports, test and evaluation documents, change requests, project management plan UPDATES and project document UPDATES
67
Acquire Resources
Obtaining team members, facilities, equipment, materials, supplies, etc necessary Outlines and guides selection of resources and resource allocation
68
Acquire Resources: Inputs & Outputs
Inputs: -Project management plan, project documents, EEFs and OPAs Outputs: -Physical resource assignments, project team assignments, resource calendars, change requests, project management plan UPDATES, project document UPDATES, EEFs UPDATESand OPAs UPDATES
69
Develop Team
Process of improving competencies, team member interaction and overall team environment to enhance project performance Results in improved teamwork, motivation of employees, reduced attrition, improved overall project performance.
70
Develop Team: Inputs & Outputs
Inputs: -Project management plan, project documents, EEFs and OPAs Outputs: -Team performance, change requests, project management plan UPDATES, project documents UPDATES, EEFs UPDATES and OPAs
71
Manage Team
Tracking team member performance, providing feedback, resolving issues, and managing team change to optimize project performance Influences team behavior, manages conflict and resolves issues Has you working with individuals on team
72
Manage Team: Inputs & Outputs
Inputs: -Project management plan, project documents, work performance reports, team performance assessments, EEFs and OPAs Outputs: -Change requests, project management plan UPDATES, project document UPDATES, EEFs UPDATES
73
Manage Communications
Ensuring timely and appropriate collection, creation, distribution, storage, retrieval, management, monitoring and disposition of project information Enables efficient and effective information flow between project team and stakeholders
74
Manage Communications: Inputs & Outputs
Inputs: -Project management plan, project documents, work performance reports, EEFs and OPAs Outputs: -Project communications, project management plan UPDATES, project document UPDATES, OPAs UPDATES
75
Implement Risk Responses
Implementing risk response plans so to minimize individual project threats and maximize individual project opportunities and evaluate how the plans went
76
Implement Risk Responses: Inputs & Outputs
Inputs: -Project management plan, project documents, and OPAs Outputs: -Change requests and project document UPDATES
77
Conduct Procurements
Obtaining seller responses, selecting a seller and paying them. Selects qualified seller and implements legal agreement for delivery
78
Conduct Procurements: Inputs & Outputs
Inputs: -Project management plan, project documents, procurement documents, EEFs and OPAs Outputs: -Selected sellers, agreements, change requests, project document UPDATES and OPA UPDATES
79
Manage Stakeholder Engagement
Communicating and working with stakeholders to meet needs and expectations Allows project manager to increase support and minimize resistance from stakeholders
80
Manage Stakeholder Engagement: Inputs & Outputs
Inputs: -Project management plan, project documents, EEFs and OPAs Outputs: -Change requests, project management plan UPDATES and project documents UPDATES
81
Monitoring and Controlling Process Group
Processes needed to track, review and regulate project progress and performance Key benefit is that project performance is measured and analyzed on regular basis which keeps others informed and identifies where attention needs to be
82
Monitor and Control Project Work
Tracking, reviewing and reporting overall progress to meet the performance objectives that were originally set out Allows stakeholders to understand state of project, recognize where action needs to be taken and have visibility to future needs of project status with scheduled cost and schedule forecasts
83
Monitor and Control Project Work: Inputs & Outputs
Inputs: -Project management plan, project documents, work performance information, agreements, EEFs and OPAs Outputs: -Work performance reports, change requests, project management plan UPDATES and project documents UPDATES
84
Perform Integrated Change Control
Reviewing all change requests, approving changes, managing change deliverables, organizational process assets, project documents and PMP, and communicating decisions Allows for documented changes within project to be considered while addressing overall risk
85
Perform Integrated Change Control: Inputs & Outputs
Inputs: -Project management plan, project documents, work performance reports, change requests, EEFs and OPAs Outputs: -Approved change requests, project management plan UPDATES and project documents UPDATES
86
Validate Scope
Formalizing acceptance of completed deliverables Brings objectivity to acceptance of process and increases probability of accepting deliverables by validating each
87
Validate Scope: Inputs & Outputs
Inputs: -Project management plan, project documents, work performance data, and verified deliverables Outputs: -Accepted deliverables, work performance information, change requests and project documents UPDATES
88
Control Scope
Monitoring status of project and project scope and managing changes to the scope baseline Scope baseline is maintained throughout project
89
Control Scope: Inputs & Outputs
Inputs: -Project management plan, project documents, work performance data, and OPAs Outputs: -Work performance information, change requests, project management plan UPDATES and project documents UPDATES
90
Control Schedule
Monitoring project status to update schedule and manage changes to schedule baseline Keeps on schedule
91
Control Schedule: Inputs & Outputs
Inputs: -Project management plan, project documents, work performance data, and OPAs Outputs: -Work performance information, schedule forecasts, change requests, project management plan UPDATES and project documents UPDATES
92
Control Costs
Monitoring project status to update costs and manage cost baseline Keeps within budget
93
Control Costs: Inputs & Outputs
Inputs: -Project management plan, project documents, project funding requirements, work performance data, and OPAs Outputs: -Work performance information, cost forecasts, change requests, project management plan UPDATES and project documents UPDATES
94
Control Quality:
Monitoring and recording results of executing the quality management activities to assess performance and ensure project outputs are complete, correct and meet customer expectations Verifies that project deliverables and work meet quality standards
95
Control Quality: Inputs & Outputs
Inputs: -Project management plan, project documents, approved change requests, deliverables, work performance data, EEFs and OPAs Outputs: -Quality control measurements, verified deliverables, work performance information, change requests, project management plan UPDATES and project documents UPDATES
96
Control Resources
Process of ensuring that the physical resources assigned and allocated are available as planned, monitoring the planned vs actual utilization of resources and taking corrective action as necessary Ensuring assigned resources are available to the product at the right time, right place and released when not needed
97
Control Resources: Inputs & Outputs
Inputs: -Project management plan, project documents, work performance data, agreements, and OPAs Outputs: -Work performance information, change requests, project management plan UPDATES and project documents UPDATES
98
Monitoring Communications
Ensuring information needs and stakeholders are met Optimal information flow as defined in the communications management plan and stakeholder engagement plan
99
Monitoring Communications: Inputs & Outputs
Inputs: -Project management plan, project documents, work performance data, EEFs, and OPAs Outputs: -Work performance information, change requests, project management plan UPDATES and project documents UPDATES
100
Monitor Risks
Monitoring implementation of agreed-upon risk response plans, tracking risks, identifying and analyzing new risks, and evaluating risk process effectiveness Enables project decisions to be made based on current information and overall project risk exposure and individual project risks
101
Monitor Risks: Inputs & Outputs
Inputs: -Project management plan, project documents, work performance data, and work performance reports Outputs: -Work performance information, change requests, project management plan UPDATES, project documents UPDATES and OPAs UPDATES
102
Control Procurements
Managing outside relations. Monitoring contracts and making changes as needed to close contracts Ensures that seller’s and buyer’s performance meets project requirements as stated in terms of legal contracts
103
Control Procurements: Inputs & Outputs
Inputs: -Project management plan, project documents, agreements, procurement documentation, approved change requests, work performance data, EEFs and OPAs Outputs: -Closed procurements, work performance information, procurement documentation updates, change requests, project management plan UPDATES, project documents UPDATES and OPAs UPDATES
104
Monitor Stakeholder Engagement
Monitoring relationships and tailoring engagement strategies and plans Maintains increased efficiency and effectiveness of stakeholder engagement of project life cycle
105
Monitor Stakeholder Engagement: Inputs & Outputs
Inputs: -Project management plan, project documents, work performance data, EEFs and OPAs Outputs: -Work performance information, change requests, project management plan UPDATES and project documents UPDATES
106
Closing PROCESS GROUP
Processes to formally close/complete a project, phase or contract. Verifies that defined processes are completed within all of the Process Groups to close the project/phase as appropriate. Formally puts a close to all phases, projects and contracts
107
Close Project or Phase
Finalizing all activities Project or phase information is archived, the planned work is completed, and organizational resources are released to pursue new endeavors
108
Close Project or Phase: Inputs & Outputs
Inputs: -Project charter, project management plan, project documents, accepted deliverables, business documents, agreements, procurement documentation and OPAs Outputs: -Project documents updates, final product/service/result transition, final report and OPAs UPDATES[]

PMP (5 decks)

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