SharePoint Flashcards
What is SharePoint?
SharePoint is a platform designed for managing and collaborating on content and documents.
It allows users to create, store, and share files in a collaborative environment.
SharePoint Online is the cloud-based version of SharePoint, which provides greater scalability and is hosted on Microsoft’s Azure cloud platform.
What are the key features of SharePoint?
SharePoint offers several key features, including:
- Document management and collaboration: Includes document libraries, version control, and real-time co-authoring of documents.
Intranet and communication sites: Allows for the creation of custom internal sites and sharing of company news and updates. - Search and metadata: Enables users to search for people, documents, and content while allowing documents to be labeled with metadata for easier search.
- Lists and workflows: Users can create custom lists to track various items and automate workflows with Power Automate.
- Security: Includes governance features that utilize Microsoft Purview to manage and protect data within SharePoint.
How does SharePoint manage documents and facilitate collaboration?
SharePoint provides:
- Document libraries where files can be stored, shared, and organised.
- It includes version control, ensuring that users can track changes made to documents.
- It also allows real-time co-authoring, enabling multiple users to work on the same document simultaneously.
What capabilities do SharePoint’s intranet and communication sites offer?
SharePoint’s intranet and communication sites allow organisations to create custom internal websites for any business need. These sites can be used to share news, updates, and resources across teams, making them a central hub for internal communications.
How does SharePoint support search functionality and document categorisation?
SharePoint has a powerful search feature that allows users to find people, documents, groups, and new content quickly. Additionally, metadata can be assigned to documents, enabling more precise and efficient searches.
What are SharePoint’s lists and workflows used for?
SharePoint lists are used to track projects, tasks, inventory, and other data. Workflows can be automated using Power Automate, streamlining processes such as approvals, notifications, and data updates.
How does SharePoint ensure security and governance?
SharePoint integrates with Microsoft Purview to provide governance features, which help organisations manage and protect their data. This ensures compliance with data regulations and internal policies across the SharePoint environment.
How does SharePoint integrate with Microsoft Teams?
SharePoint and Microsoft Teams are tightly integrated. Documents shared in Teams are stored in SharePoint document libraries. Any changes made to documents in Teams are also reflected in SharePoint. Additionally, SharePoint sites and lists can be embedded within Teams for easy access and collaboration.
What is the relationship between SharePoint and OneDrive?
OneDrive is powered by SharePoint. When you store files in OneDrive, they are managed through SharePoint’s backend infrastructure, which ensures scalability, security, and collaboration capabilities.
How does SharePoint work with Exchange Online?
SharePoint Online can sync its calendars with Outlook, allowing users to view SharePoint events in their personal calendars. It can also send email alerts via Outlook whenever changes are made to documents or lists in SharePoint.
How does SharePoint integrate with Microsoft Office?
Documents stored in SharePoint can be edited directly through Microsoft Office desktop or web apps. Changes made in these apps are updated in real-time in SharePoint, enabling seamless collaboration between multiple users on the same document.
What are the 3 permission levels in SharePoint Online?
Site Owner
Site Member
Site Viewer
