Security & Permissions

Question 1

How do you determine whether or not you are viewing another person’s personal items?

Answer 1

You will see the saved search that person created, which includes the little blue man next to it. When accessing the search, you will see a message that reads “This Search will be saved as a personal Search for another user. After saving, you will not have access to this Search” unless you change the owner to “Everyone”

Question 2

Trusted IPs specifies a valid IP address or addresses for each user. Users outside of this range or ranges won’t be able to login except by using Password authentication with the Two Factor Mode set to Outside Trusted IPs. Which setting is used when not allowing Outside trusted IPs at all?

Answer 2

Set Two Factor Mode to “None”

Question 3

What is the difference between managing permissions under “Instance Details” and managing permissions within the workspace under “Workspace Details”?

Answer 3

Instance details permissions manages objects on an environment level, whereas permissions within the workspace manages permissions specific to that particular workspace

Question 4

What is the recommended max number of users having view image thumbnails enabled?
5
10
20
25

Answer 4

20

Question 5

How many workspace admin groups can be assigned to a workspace?

• 2
• 5
• 1
• Unlimited

Answer 5

1

Question 6

Object level security overrides item level security. (T/F)

Answer 6

False - Item level security can lessen permissions set on the object level.

Question 7

Where would you enable Mass Operations?

• Object Security
• Tab Visibility
• Other Settings

Answer 7

Other Settings

Question 8

System admins can edit a locked script. (T/F)

Answer 8

False - Even system admins cannot edit a locked script.

Question 9

What actions can you do from the Workspace Details page?

• Download RDC
• Change Item List Page Length for the workspace
• Edit the workspace name
• Change the default saved search owner for the workspace
• Change the keyboard shortcuts for the workspace

Answer 9

Download RDC
Edit the workspace name
Change the keyboard shortcuts for the workspace

Question 10

Where can you preview security from?

Answer 10

Users
Groups
Workspace Details - Manage Workspace Permissions

Question 11

What are the object security permissions?

Answer 11

None
View
Edit
Delete
Add
Edit Security

Question 12

What permissions would you assign a group to check-out batches but not edit them?

Answer 12

Object Security: Edit Batch, View Batch Set

Tabs: Review Batches (Not Batch Sets)

Question 13

How can you restrict a group’s access to a set of documents?

a. Apply object security to a document folder.
b. Apply user-level security to a user.
c. Apply object security to the Folders browser.
d. Apply group-level security to a group.

Answer 13

a. Apply object security to a document folder.

Question 14

What can members of the workspace admin group do?
(Select all that apply.)

a. Edit script permissions
b. Manage queues
c. Add groups to the workspace
d. Edit permissions for groups in the workspace

Answer 14

b. Manage queues
c. Add groups to the workspace
d. Edit permissions for groups in the workspace

Question 15

What admin operation permissions is necessary to view
another user’s private saved searches?

a. View Private Searches
b. View Another User’s Personal Items
c. View Another User’s Saved Searches
d. Preview Security

Answer 15

b. View Another User’s Personal Items