Section 3 Flashcards
Course information and exam info
How do you best use Udemy?
- Set the best speed for your learning
- Take notes in the app
- Turn on subtitles
How do you get the cert of completion for the course?
The last lecture reviews how to get your 35 EDUs.
Can be emailed directly to you but must complete all lectures and quizzes.
Follow the link to attest to the statement.
How do you fill out the PMP certification?
The course will guide you through how!
Start thinking about what you’d like to include. You will need to write a project description of 200-500 words.
What is the layout of the course?
-Basic PM Terms
-PMBOK 7th Edition (principles and domains)
-PMBOK 6th Edition (terms and knowledge areas)
-Agile Methods
-Hybrid Methods
-Application
-Exam Content Outline Review
-Mindset
-Exam Tips
-Drag and drop questions
-Mock Exam
What is the best way to study this course?
- Set a goal
- Be realistic
- If you fall behind, keep going!
- Don’t get demotivated
- Take many practice exams from different authors.
- Study with a friend.
- Alert the world you’re on this path.
1.5 hours daily!
What should you do to prepare the day before your PMP exam?
- Exercise, sleep!
- Review principles
- Review formulas
- Stop studying early
How do you effectively engage stakeholders?
BE PROACTIVE! keep them participating. Gather feedback, bounce off ideas, follow up.
Consistently engage all stakeholders from start to end of the project!!
Define it!
Stakeholders impact projects, performance, and outcomes.
Project teams work for other stakeholders by engaging with them.
Stakeholder engagement proactively improves value delivery.
What are some aspects of projects that stakeholders can affect?
Scope/requirements
Schedule
Cost
Project team
Plans
Outcomes
Culture
Benefits realization
Risk
Quality
Success
How can you effectively engage with stakeholders?
Identify, analyze, and proactively engage with stakeholders from the start to the end of the project.
Project teams are a group of stakeholders.
Define how, when, how often, and under what situations stakeholders want to be and should be engaged.
This relies on interpersonal skills, including taking initiative, integrity, honesty, collaboration, respect, empathy, and confidence.
Engagement helps project teams detect, collect, and evaluate information data and opinions.
Project teams actively engage other stakeholders throughout the project to minimize potential negative impact and maximize positive impacts.
How should you focus on value?
Continually evaluate and adjust project alignment to business objectives and intended benefits and value.
Value is the ultimate indicator of project success.
Value can be realized throughout the project, at the end of the project, or after the project is complete.
Value and benefits that contribute to value can by identified by quantitative and qualitative traits.
A focus on outcomes allows project teams to support the intended benefits that lead to value creation.
Project teams evaluate progress and adapt to maximize the expected value.
Includes value of customer and end users. Business case contains at least these supporting and related elements:
1. Business need
2. Project justification
3. Business strategy
Value is the worth, importance, or usefulness of something. Value is subjective in the sense that the same concept can have different values for different people and orgs.
To support value realization you shift focus from deliverables to intended outcomes. Doing so allows project teams to deliver the vision or purpose of the project, rather than simply creating a specific deliverable.
Systems Thinking
Risk, quality, scope, cost…
A system is a set of interacting and interdependent components that function as a unified whole.
A project is a system of interdependent and interacting domains of activity.
Recognize, evaluate, and respond to the dynamic circumstances within and surrounding the project in a holistic way to positively affect project performance.
Systems thinking entails taking a holistic view of how projects parts interact with each other and with external systems.
Systems are constantly changing , requiring consistent attention to internal and external conditions.
Being responsive to system interactions allows project teams to leverage positive outcomes.
Project teams should see this holistic view of a project, seeing the project as a system with its own working parts.
A project works within other larger systems, and a project deliverable may become part of a larger system to realize benefits.
As project unfold, internal and external conditions are continuously changing. A single changge can create several impacts.
Systems thinking also applies to how the project team views itself and its interactions within the project system.
The project system often brings together diverse project team engaged in working for a common objective.
A project is a system of interacting and interdependent components that function as a unified whole.
Cannot focus on scope and forget about cost.
What are leadership skills?
Demonstrate and adapt leadership behaviors to support individual and team needs.
Effective leadership promotes project success and contributes to positive outcomes
Anyone can demonstrate leadership behaviors
Leadership is different than AUTHORITY
Effective leaders adapt their style to the situation.
Effective leaders recognize differences in motivation among project team members.
Leaders demonstrate desired behavior in areas of honesty integrity and ethical conduct.
Conflict and misunderstanding can emerge when too many participants attempt to employ project influence in misaligned directions.
Leadership should not be confused with authority.
Leadership should be used to motivate people towards a common goal, inspire, and align individual interests in favor of collective effort, and achieve project success as a team rather than individuals.
-Focus a project team around agreed goals
-Articulate a motivating vision for the project
-Generate consensus on the best way forward
-Overcoming obstacles to project progress
-Negotiating and resolving conflict
-Adapting communication style and messaging to stakeholders
-Coaching and mentoring fellow project team members
-Having self-awareness of one’s own bias and behaviors.
-Managing and adapting to change during the project.
Things flourish when project team members use suitable leadership traits, skills, characteristics that match the specified needs and expectations of stakeholders.
Effective leadership promotes project success and contributes to positive project outcomes.
By mixing styles and leveraging motivators, any project team member and stakeholder can influence and grow the project team regardless of role or position.
Tailoring
What is tailoring based on context?
Each project is Unique!
* Design project development based on needs, objectives, stakeholders, governance, and the environment.
* Use JUST ENOUGH process to accomplish the desired outcome while maximizing value and managing cost/enhancing speed.
* Project succcess is based on adapting to unique context of the project.
* Tailoring the method is iterative, and so it is a continuous process throughout the project.
* Project teams tailor the proper framework that will enable the flexibility to consistently produce positive outcomes.
Project teams discuss and decide on the delviery approach and resources on a project-by-project basis. A tailored approach can produce benefits such as:
* Deeper commitment from project team members
* reduction in waste in terms of actions or resources
* Customer-oriented focus
* More efficient use of project resources
Quality
How do we build in quality into deliverables and results?
We need to build quality into the process and practices we follow.
* Quality is about meeting the acceptance criteria for deliverables
* Satisfying stakeholder expectations and fullfilling project and product requirements
* Stakeholders will have to maintain a focus on quality tha tproduces deliverables that meet project objectives and align to the needs set forth by stakeholders.
* Project quality ensures processes are appropriate and as effective as possible.
Quality
What are some of the different dimensions of quality?
Quality Dimensions:
* Performance
* conformity
* Reliability
* Resilience
* Satisfaction
* Efficiency
* Sustainability
Teams measure quality using metrics and acceptance criteria’s
The objective is to help ensure that what is delivered meets the objectives of the customer and their relevant stakeholders.
Complexity
How do you best navigate complexity?
Coplexity…
* The nature of project management!
* Common, and can arise at any point during a project
* Something that should be constantly evaluated and managed complexity so project plans can enable the project team to be successfull throughout the entire project
* Something that can be introduced by events or conditions
* Project teams can stay vigilant in identifying elements of comlexity and use a variety of methods to reduce the amount or impact of complexity.
* Project teams coften cannot forecast comlexity emerging because it is the result of many conditions and events.
Risk Management
How do you best manage Risk?
Optimize Risk Responses
* Uncertain event or condition that can have a positive or negative effect on one or more objectives
* Can be positive opportunities or negative threats
* Project teams seek to maximize positive risk and decrease exposure to negative risk
* Constantly evaluate exposure to risk
* Risks are addresssed continually throughout the project
Risk Management
Risk responses should be…
Risk responses should be…
* Appropriate for the significance of the risk
* Cost effective
* Realistic within the project context
* Agreed to by relevant stakeholders
* Owned by a responsible person
Project team members engage with stakeholders to understand their risk appetite adn risk thresholds.
An organization’s risk attitude, appetite, and threshold influence how risk is addressed.
