Sect 4: Terms

Question 1

Define a Project

Answer 1

A temporary endeavor that produces a unique product, service, or result.

Question 2

Define Progressive Elaboration / Progressively Elaborated.

Answer 2

continuously improving and detailing a plan as more detailed and specific information and more accurate estimates become available

(does not seem to be explicitly defined in PMBOK 6th).

Question 3

Define Project Management

Answer 3

the application of knowledge, skills, tools, and techniques to satisfy project requirements

Question 4

Define Portfolio Management

Answer 4

.

Portfolio management is defined as the centralized management of one or more portfolios to achieve strategic objectives.

Question 5

Define Program Management

Answer 5

Group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually

Question 6

What is a Deliverable

Answer 6

any unique and verifiable product, result, or capability to perform a service that is required to be produced to complete a process, phase, or project. Deliverables may be tangible or intangible.

Question 7

What is a Project Phase?

Answer 7

A collection of logically related project activities that culminates in the completion of one or more deliverables.

Question 8

Define Project Lifecycle

Answer 8

s the series of phases that a project passes through from its start to its completion. It provides the basic framework for managing the project.

Question 9

Common types of Project Lifecycles

Answer 9

Predictive life cycle, the project scope, time, and cost are determined in the early phases of
the life cycle.

Adaptive Types:
Iterative life cycle, the project scope is generally determined early in the project life
cycle, but time and cost estimates are routinely modified as the project team’s understanding of
the product increases

Incremental life cycle, the deliverable is produced through a series of iterations that
successively add functionality within a predetermined time frame.

Question 10

Define Project Governance

Answer 10

the framework, functions, and processes that guide project management activities (to accomplish the project’s goal).

Question 11

What is a Stakeholder?

Answer 11

 Individuals, group, or organization that may affect, be affected, or perceive to be affected by the project.

Exam uses this term to mean anyone…not just those involved in the Project.

Question 12

Who are common Stakeholders?

Answer 12

Project Manager
Customer - uses the project deliverable
Project team - the collection of individuals completing the project work
Project Sponsor – Provides resources and support
Functional Managers

Question 13

3 key questions for stakeholders

Answer 13

What does success look like for this project?
How will success be measured?
What factors may impact success?

Question 14

What is the role of the Project Management Office (PMO)?

Answer 14

an organizational structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques.

Question 15

Types of PMO

Answer 15

Supportive: Supports the project manager, such as providing templates, training, or lessons learned form other projects.

Controlling: Determines the framework or methodology and use of specific
forms

Directive: Controls the project. PM will be assign and report to the PMO.

Question 16

Organizational Structure Types: Describe a Functional Organization

Answer 16

Structure that groups staff members according to their area of expertise (sales, marketing, construction, etc.). Functional structures require the project team members to report directly to the functional manager

Question 17

Organizational Structure Types: What’s a Project Oriented Organization (Projectized Organization)

Answer 17

Structure where the PM has the greatest amount of authority. The project team is assigned to the project on a full-time basis. When the project is complete, the project team members moves on to other assignments within the organization.

Question 18

Organizational Structure Types: Matrix Orgs

Answer 18

There are three matrix structures: weak, balanced, and strong.

The different structures are reflective of the project manager’s authority in relation to the functional manager’s authority.

Question 19

What are the Process Groups / IPEMC?

Answer 19

Initiating
Planning
Executing
Monitoring & Controlling
Closing

Question 20

What are the knowledge areas?

“I Saw Six Cars Quickly Rip Carol’s Rear Passenger Side”

Answer 20

all have “project” as a prefix and “management” as a suffix to the term.

Integration
Scope
Schedule
Cost 
Quality
Resource
Communication
Risk
Procurement
Stakeholder

Question 21

What’s the “phone number” trick for memorizing the number of processes in each Knowledge Area?

Answer 21

766-436-3734

Integration Management (7)
Scope Management (6)
Schedule Management (6)
Cost Management (4)
Project Quality(3) Management
Resources Management (6)
Communications Management (3)
Risk Management (7)
Procurement Management (3)
Stakeholder Management (4)

Question 22

What’s the code-number for memorizing how many processes each Process Group has?

Answer 22

2-24-10-12-1

Initiation (2)
Planning (24)
Execution (10)
Monitor & Control (12)
Closing (1)

Question 23

What are the 6 constraints?

Answer 23

Scope
Schedule
Cost
Risk
Quality
Resources

Question 24

What’s a Process?

Answer 24

Inputs, Outputs and Tools/Techniques combined to execute a specific purpose on the project

Question 25

Integrated Change Control

Answer 25

Reviews all change requests, approving changes and managing changes to deliverables, project documents, and the project management plan.

Assesses how this change impacts the project!