Sample Paper 2 Flashcards
Which is a delivery approach that is defined as starting the next delivery step only when the previous step has been completed and the product is made available at the end of project?
Linear-sequential
Which characteristic of a project relates to teams from different organisations working together?
Cross-functional
Which principle is being applied when reviewing whether the project will deliver valuable products?
Ensure continued business justification
An external IT company is being appointed to deliver a new accounting system as part of a project.
Which principle is being applied when agreeing the contract with the IT company
Define, roles, responsibilities and relationships
What does the ‘manage by exception’ principle enable
Decisions to be made by the right people, at the right time
The project manager agreed with the team manager that a work package can be delivered up to 1 week later than shown on the team plan
Manage by exception
The project manager has recommended that some of the management products for the project should be combined.
In which management product should this be documented?
Project Initiation Documentation
What is a definition of leadership
Motivating people through the use of persuasion, influencing and co-creating
Which term is defined as the process of people working together to achieve the project’s objectives
Collaboration
What is a definition of a stakeholder?
An individual that can affect the project
What activity should be managed carefully as part of ‘leading across organisational boundaries’ since it can be performed by people that are outside the project team?
Integrating new products into each impacted area of the business
Which statement about effective stakeholder engagement within a project is CORRECT?
The project management team should engage closely with key influencers to ensure project success
What is MOST LIKELY to be considered when building an effective project team?
Whether team members need training to improve their skills and competencies
Which is a descriptions of a purpose of the change management approach?
To describe how the business will move from the current ways of working to the target state
Which principle is being applied by the ‘people’ element when the level of confidence and trust determines the amount of delegation?
Manage by exception
Which management product BEST provides the project team with a basis for the for the ongoing management of the overall project?
Project Initiation Documentation
What do the desired outcomes directly result in?
In measurable improvements defined in the business case
Which should provide confidence that there is a robust justification for undertaking a project?
Business case
Which term is defined as the tangible or intangible deliverable of an activity
Output
How are some of the seven aspects of project performance used when establishing business justification?
By understanding product quality requirements and how they impact on time, cost or sustainability targets
In which step of the business case management technique should the project mandate be reviewed?
Develop
Which principle is being applied by the ‘organising’ practice when the project executive ensures that decisions align to changing business needs?
Ensure continued business justification
A new department head wants to know which members of staff will be involved in the project?
Which management product should the department head review?
Project management team structure
Identify the missing word(s) in the following sentence:
PRINCE2 uses the term [?] to cover all people required to allocate their time to the project.
Project Team
According to the guidance for effective organising, how should the commissioning party contribute to a project when it is started?
By identifying the project executive in the project mandate
In which step of the organisational design and development technique should responsibility for setting personal objectives be agreed?
Understand the organisational ecosystem
How should approved plans enable control?
Plans should be used to monitor progress and assess the impact of issues and risks
The team manager needs to check what products should be delivered by his team.
Which management product should the team manager review?
Work package description
What is defined as a high level plan showing the major products of the project?
A project plan
How should a project manager address the planning horizon?
By preparing a stage plan for the next stage on more accurate estimates
In which step of the planning technique should the project manager identify the equipment needed to deliver the plan?
Preparing estimates
What is a description of a purpose of the quality practice?
To define how the project’s products will be tested to obtain their acceptance
The project manager needs to check when an output is planned to be inspected. Which management product should the project manager review?
Quality Register
Which describes quality specifications?
They are applied when inspecting a finished product.
A building is being constructed as part of the project. The building needs to meet environmental targets. Which information should be recorded as part of quality planning?
The environmental requirements as the specifications in the product description
The project manager has prioritized the criteria that the project product meet before the user will accept it.
In which step of the quality management technique should this prioritisation be used to define quality specifications?
Gathering user inputs
Why should the risk practice be performed?
To identify and manage opportunities that would positively affect achievement of the project objectives
The PRINCE2 procedure needs to be tailored to ensure events that are likely to affect the objectives are managed?
In which management product should this be documented?
Risk management approach
Which term is defined as an uncertain event or set of events that, should it occur, will have an effect on the achievement of objectives
Risk
How does effective risk management enable understanding of the overall risk exposure for a project?
By positioning risks, in relation to the risk tolerance line, on a summary risk profile
The project manager needs to review the project brief to decide who will be responsible for each step in the risk management technique.
In which step of the risk management technique should this occur?
Identify - define context and objectives
The senior user is concerned that the scope of the project needs to be changed.
When should the senior user raise this issue?
As soon as the issue has been identified
The project manager wants to review the status of all events that are being considered by the project management team.
Which management product should the project manager review?
Issue register
What is the definition of a request for change?
A proposal for a change to a baseline
The project board has delegated significant change authority to several roles in the project management team.
What negative effect could directly result from this?
The project scope may become less aligned to the business case?
The project manager needs to consider the impact of an issue on the benefits and costs. In which step of the issue management technique should this occur?
Assessing issues
Which statement BEST describes where progress should be monitored?
At the project, stage, and work package level?
The project manager needs to inform the project board of what approved products are outstanding before the project board approves further work.
In which management product should the project manager record this information?
End stage report
Identify the missing word in the following sentence:
The business layer, outside the project team, sets the overall requirements and [?] levels for the project.
Tolerance
The project mandate set a firm date for the delivery of the project. It has now been agreed that the project can be delayed by up to 4 weeks.
Which level of management should agree this?
Business layer
What action may be taken by a project manager when an issue causes one of the stage tolerances to be exceeded?
Resolve the issue using other stage tolerances and include in the next highlight report
Which is a description of a purpose of the ‘initiating a project’ process?
To define how long it will take for the project to deliver what is required to gain acceptance
The team manager needs to agree what products need to be produced, and when.
In which process should this be agreed?
Managing product delivery
In which process is the work undertaken to assess whether all the objectives given in the current project initiation documentation have been achieved?
Closing a project
Which TWO are objectives of the ‘starting up a project’ process?
To define the scope of the project to enable it be initiated and to assess the alternative ways of delivering the project
Which TWO activities support the objectives of the ‘directing a project’ process?
Authorize that the project team should be disbanded as work is complete and review plans to measure the benefits after the project has closed
Which TWO are objectives of the ‘controlling a stage’ process?
To respond to risks and issues as they are raised and to continually assess the business justification
During the ‘managing a stage boundary’ process, when should the project manager replan the rest of the stage?
After reporting to the project board that a stage tolerance is likely to be exceeded
Which describes how the ‘controlling a stage’ process may be used?
It could be used by the project manager to monitor the initiation stage of a large project
Which describes a project characteristic that drives the need for the ‘closing a project’ process?
A project should hand over the desired change to business as usual
